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Advising New and Continuing Students

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Typically first year students and sometimes transfers will have Advanced Placement (AP) credit and International Baccalaureate (IB) credit. The list of AP, IB examination credit is located on the catalog. Please note that students who have taken the AP Government test will need to take a California component exam also known as the California Government Test to receive full credit. Students also have an option of taking CLEP examinations to receive credit for courses he or she has content mastery. CLEP examinations are approved for credit system wide. Credit by Challenge Examination are examinations developed at Cal Poly Pomona that students can petition to take to get credit for courses where the subject matter has been learned by the student through a non-traditional form. Students can check with the specific department they want to pursue a Credit by Challenge Examination to determine if the request is feasible. The University Catalog section on Enrollment Services provides the policy for each of the above exams.

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The Family Educational Rights and Privacy Act of 1974 is a federal law governing the privacy of educational records. It grants specific rights to students and sets restrictions on how schools may handle educational records. The law requires written permission from students before releasing educational records. Some information may be released without written permission from the student under well-defined circumstances. Examples of educational records include grades, class assignments, transcripts, student schedules, class rosters, any paper with the student’s ID on it, class rosters, degree progress reports and student information displayed on your computer screen. Directory Information can be released without the students consent. A list of Directory Information is located on the privacy rights page. When you are in doubt, do not give out any information and refer the individual to the Registrar’s Office.

FERPA Case Study

A parent calls your office and wants to know if his student is currently enrolled at Cal Poly Pomona and what his current major is. He also asks you to verify that his son’s GPA is a 2.5. He is quite distraught and has not heard from his son in a few days. He believes his son is lying to him. What do you do?

Possible Answer:

You are allowed to release directory information. This includes the student's enrollment status and major but you are not allowed to release the student’s grades unless the student is claimed as a dependent on the parent’s tax form (which would need to be verified) or the student has signed a FERPA waiver. If you feel the student may be in danger, you can contact the Dean of Students office to report the student is missing or may be in danger. If you are not sure of Directory versus non-Directory information then it is best to give general information and refer them to the Registrar’s.

FERPA powerpoint

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Depending on a student’s financial aid package, students must be registered for a certain number of units to receive aid. The units required for aid are located on the financial aid website. Along with this information, students should consult with a Financial Aid Advisor before making any decision in regards to dropping courses. Students may be entitled to partial tution refunds depending on the day of the quarter they drop their classes. More information is located on the tuition and fees page. Students who fall under a 2.0 Core or Overall GPA are subject to their financial aid being discontinued. Students must fill out a Satisfactory Academic Progress Appeal Form if the student does not maintain a minimum cumulative 2.0 GPA, has not passed 80% of units attempted, or has reached the unit cap. The process requires students to meet with an Academic Advisor to discuss and attach a signed academic plan to the SAP Appeal form.

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Timely graduation is often a top priority of both students and families as they make decisions about a college education. The CPP Pledge & California Promise programs support freshman students in earning a baccalaureate degree within four years, and transfer students in earning a baccalaureate degree within two years. The programs involve a promise by students to balance school, work and personal responsibilities so that their commitment to education is honored. The University, in turn, provides an effective and coordinated advising program and facilitates registration in appropriate coursework. Student participants will be given a priority registration appointment for each state-supported enrollment period, provided they maintain program eligibility.

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All students are required to complete 68 units of General Education (GE) separated into five categories: Area A, B, C, D and E. Students are also required to fulfill the American Cultural Perspectives Requirement which can be satisfied within another GE course. You can review the catalog for more information regarding General Education.

Effective for new and returning students admitted Fall 2015 or later, a grade of C or better is required of each Cal Poly Pomona or transfer student completing courses in written communication in the English language (GE Sub-area A2), oral communication in the English language (GE Sub-area A1), critical thinking (GE Sub-area A3), and mathematics/quantitative reasoning (GE Sub-area B4).

Interdisciplinary General Education (IGE) is an alternative General Education path. IGE covers 32 units of GE requirements and focuses on community, team projects, and written assignments. Many courses are team-taught by faculty from complementary fields, providing students with an introduction to the complexities of different academic disciplines as well as exposure to a variety of teaching styles. Because of the interdisciplinary nature, students must complete at least the first-year sequence in order to receive GE credit. Otherwise the IGE classes that were taken will be counted towards unrestricted electives.

Students should be encouraged to pursue whichever option that they feel would better suit their interests, needs, and career goals.

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The Kellogg Honors College (KHC) is a community of talented and motivated students — the "Honors students" at Cal Poly Pomona (CPP). The College augments students' scholastic experience through individual advising and mentoring to support personal and intellectual growth and successful program completion. Honors classes are taught by selected faculty and limited to just 20 students. The classes often include added depth and breadth and therefore are often more challenging, but not "harder" or “requiring more work” in the traditional sense. Honors students have an option of living in Montecito Hall with their Honors peers. The Honors College hosts Showcase of Excellence every year in which newly admitted students who qualify for the Honors program are invited to attend and engage in special activities throughout the day. Admission to the Honors College is by a separate online application. It is holistic and open to all high-achieving entering first-time freshman and transfer applicants to CPP. First-time freshmen who complete 36 units with a 3.3 or higher GPA during their first year at CPP can also apply at the end of their first year.

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The Math Diagnostic Test is an exam required by the Math department to place students in the appropriate Math course sequence. There are two tests: Mathematical Analysis (for MAT 12, 105, 106, 125, 191,194, and STA 120); and Pre-calculus (for MAT 112, 114, 120, 130). See the Test Center website for information on how to interpret the results of a student’s score. Once taken, students may not take it again for three quarters. MDPT scores are valid for three quarters (including summer) and must be used within that period. Students who do not use their MDPT scores or grades within the three quarter limit will have to retake the MDPT.

Students who do not take the MDPT and are pursuing degrees in Science, Engineering, and Undeclared (with an interest in engineering/science) are placed in College Algebra (MAT 105) or MAT 106 (Trigonometry) if they have an SAT score of 550 or above. In many cases, students who have taken Pre-calculus or Calculus in high school will not want to be enrolled in MAT 105 or MAT 106.

It is very important that students understand the value and importance of taking the test. Typically, the test is offered in the Spring and during Summer Orientation for incoming students. The test is also offered throughout the year. For dates and information regarding the MDPT please take a look at the MDPT page.

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Orientation Services provides a comprehensive program for new students attending Cal Poly Pomona. Orientation Services works closely with Faculty and College Staff Advisors in all eight Colleges. Summer Orientation involves both Transfer students and First-time Freshmen, as well as their families. One of the ways that Orientation Services collaborates with the colleges is through the Orientation Advisory Council. The council includes representatives from each college and assists in determining the Orientation schedule as it pertains to advising. Orientation may also offer Transfer Orientations throughout the academic year if and when Transfer students are being accepted during that time period. Assigned Faculty and College Staff Advisors are typically very involved in advising for Orientation. If you are assigned responsibilities for Orientation, please contact Orientation Services through the Orientation Services page to introduce yourself and to receive additional information.

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The campus will be moving to a Semester Calendar in Fall 2018. There will be many tools and resources for students and for advisors in the years before the conversion. Please consult with your college leadership if you have questions related to the conversion. You can also check the Semester Conversion website for recent updates.

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At Cal Poly Pomona sexual discrimination, sexual violence, dating violence, domestic violence, and stalking are not tolerated and are prohibited both by law and University policy.  The university will respond promptly and effectively to reports of sexual harassment and sexual violence and will take appropriate action to prevent, to correct, and when necessary, to discipline behavior that violates University policy.

The The Office of Equity, Inclusion, and Compliance mandates student, faculty, and staff training.

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