Enrollment, Holds, Petitions, and BroncoDirect Functions
BroncoDirect is your online portal where you will find convenient access to important university information, administrative services, and business transactions. BroncoDirect Please check eHelp for detailed instructions on how to log into Peoplesoft and view the Advisor Center.
Prerequisites are courses that must be completed by the student before they can take Upper Division courses. Some programs or departments require students to achieve minimum grades in prerequisite courses. When advising students, it is important to look up prerequisite information particularly if the course is offered through another college besides their own.
Co-requisites are courses that need to be completed before the next course or completed at the same time as another course. Many times, if the student has not yet completed the co-requisite courses, they will not be able to sign up for one without the other. Also, both courses need to be open for the student to register for both (this applies particularly to courses with lab components).
The Degree Progress Report is a tool that provides information about the completion status of undergraduate degree requirements at Cal Poly Pomona. Commonly called the "degree audit", it indicates which requirements have been satisfied and which ones still must be completed. You can take a look at the Degree Progress Report page on the Registrar’s website for more information.
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Enrollment Appointments are assigned by the Registrar’s office and viewable in the Advisor Center. Appointments are assigned based on units completed. Enrollment limits change during the enrollment cycle and are related to the student’s major. The quarterly enrollment timeline is posted on the Registrar’s Office website.
Permission Numbers are used when the class is either full, requires consent, or to bypass a pre-requisite or co-requisite. They are given out by the Class instructor or department office. Please advise students that Permission Numbers expire at the end of the Add/Drop period.
Appeals and Reinstatements are needed when a students falls into Disqualification. Check with your college to determine the process of appeals and reinstatements. The petitions are password protected and only accessible to faculty and staff. You can find the petitions on the Registrar’s website.
Students can add and drop classes during the first 5 days of the quarter without any penalties. If a student chooses to withdraw after the first 5 days, they have until the 15th day to withdraw online with a “W” grade showing on the student’s transcript. After the 15th day, students must fill out a request for class withdrawal for serious and compelling reasons. Students must get signatures from the instructor, the department chair, the college dean and the Associate Vice President of Academic Programs. Petitions submitted after the 8th week of classes will not be considered.
Students who have taken courses at another institution or feel that the work they did in a class at a previous institution is comparable to a course at Cal Poly Pomona can petition that class to count as such. A student will need to provide a course description, course syllabus, and in some case assignments. Students also use the course substitution form if they want an elective course taken at Cal Poly Pomona to count for a major requirement. It is preferred the petition is filled out online. The Department Chair of the CPP course that is being requested to be substituted, the student’s Advisor, the Department Chair and the student’s College Dean are all required to sign the petition. Only in some circumstances does Academic Programs submit a final approval.
A student may seek grade forgiveness through repeating a course. When students ask for forgiveness for a course, the grade and the units will not be calculated into the GPA. The forgiven grade will appear on the transcript. However, after the grade forgiveness is completed the new grade will be used in the GPA calculation. Students are only given 16 units of grade forgiveness. It is the student’s responsibility to seek grade forgiveness; it is not done automatically. An Advisor must sign off on the Grade Forgiveness form and the student must submit it to the Registrar’s Office. Students may only submit grade forgiveness after they have repeated the course and received a grade.
The Leave of Absence petition must be submitted if a student is planning to be gone for more than two quarters. It is located on the Registrar's Forms and Services page. The student must be in good standing (2.0 for undergraduate, 3.0 for graduate) and the reasons must be medical, financial or to pursue a professional/academic opportunity. The student’s Department Chair and the College Dean must sign off on the petition and it should be turned into the Registrar’s Office.
If you plan to pursue a minor in a different area of interest, it is recommended that you visit that department to get approval to pursue the minor. The Minor Program Course Approval formmust be signed by the Chair for the student’s minor as well as the College Dean for the new minor. After the signatures are retrieved, the form can be submitted to the Registrar’s office so the minor designation appears on the student’s record.
Students who wish to pursue credit/no credit grading must first determine if the course is designated in the catalog as credit/no credit. This distinction is designated with a + sign. Students have until the 3rd week to file and are only allowed 24 units maximum of credit/no credit.
Courses in which a student receives a “C” grade or above cannot be repeated. Also, students are only allowed to take a course for a maximum of three attempts. A student can attempt to waive the requirements if they feel they have a strong case (i.e. the course is preventing graduation). The Department Chair, College Dean and Associate Provost are the required signatures for approval on the Course Repeat form.
See Retroactive Withdrawal page. Retroactive Withdrawal is a Cal Poly Pomona process that allows students to petition to withdraw from all classes in one or more quarters after those quarters have ended. Students must apply for retroactive withdrawal within one calendar year from the last day of the quarter they unofficially withdrew from their classes and provide a clear explanation of why they did not withdraw from the university by filing out the petition with Academic Programs during the quarter(s) in question.
Service Indicators or holds are located in Peoplesoft on a student’s record. A student will not be able to register until their hold is cleared. When you log into the Advisor Center you should be able to click on the student’s particular hold. You will need access to remove holds related to Academic Standing or your Department specific holds. If a Hold is placed by other departments or programs on campus, the student will need to consult with that particular area to get the hold removed. You can also get access to remove specific departmental holds or holds related to academic standing. If you require this access, please consult with your Chair or Supervisor to get the access you need. You will most likely need access to PeopleSoft. Some advisors will need access to Data Warehouse, Bronco Interactive Dashboard, and Onbase. It is important to read the details of the hold. For example, the Emergency Contact hold can only be removed after the student verifies his or her emergency contact information. Students do not always know how to read the details of the hold and may not know what to do in order to have their holds removed.
There are various systems that assist with determining transfer credit articulation. A student has access in Peoplesoft to view their Transfer Credit Report. This is located in the dropdown menu as an option in the Student Center and Advisor Center (the same area the Degree Progress Report is located). The Transfer Credit Report shows courses a student took at another institution and how they transferred to Cal Poly Pomona (units, equivalent courses, grades, etc.). It will also show what courses did not transfer.
Assist.org and the Transfer Evaluation System (TES) are tools that advisors and students can use to determine course transferability. Assist.org typically has articulation agreements between community colleges and four year institutions. TES typically has other articulation agreements between Cal States, UCs and other universities across the country. The database is constantly being updated; therefore certain courses may not be articulated yet. If a student is unable to find an articulation for a certain course they took somewhere else, a course substitution will be the recommended step.
Students may waitlist for a course through their enrollment cart in BroncoDirect when a course is full with the exception of courses with co-requisite requirements. Cal Poly Pomona allows "waitlisting" for most classes. Waitlisting provides students the opportunity to "get in line" to get into a closed class. Waitlists are processed nighly at approximately 9pm while registration is open and are maintained through the fourth day of instruction for the term. Students are encouraged to use the waitlisting system with care. Students are not permitted to be enrolled in one section of a class, and waitlisted in another section.