Student & Industry Partner FAQs
- What is Cooperative Education?
- What is the difference between Co-Op, Academic Internship and a regular non-academic internship?
- What are the student benefits to participating in a Co-Op program?
- How long are the Co-Op Internships?
- How do I apply to the Co-Op Program?
- How do I apply to a Co-Op internship position?
- What are the requirements?
- Is there a unit cap for registering for a Co-Op course?
- What are the Co-Op courses?
- If I have a payroll question, who do I contact?
- What are the Benefits for Industry Partners?
- How do I become a Co-Op partner?
- What are the Industry Partner Responsibilities?
- How do I recruit a Co-Op student?
- Who Interviews the Students and Where?
- How Do the Co-Op Interns Get Paid?
- If I have any questions, who would I contact?
This program prepares students for the workforce by combining academic knowledge and work experience to produce an overall learning experience.
Visit our website at http://www.cpp.edu/~cce/co-op-education/
• Paid internship
• Must apply to the Co-Op program https://app.calstates4.com/cpp/co-op-program-application
• Must apply to the Co-Op internship position from the Industry Partner
• Must meet internship requirements (GPA 2.5, discipline, class standing, etc…)
• After employment, must enroll in an internship or Co-Op course
The Cooperative Education Program is a long-term, part –time paid internship/educational program. It is designed for students who want to obtain practical work experience while pursuing a degree. This program is administered by the Center for Community Engagement (CCE) at Cal Poly Pomona and employees of the Cal Poly Pomona Foundation.
An Academic Internship is a closely monitored, structured program that complements the academic/classroom experience. Internships are recognized as high impact educational practices. Cal Poly Pomona encourages all students to gain hands-on learning experience as part of their undergraduate coursework.
• Related to your major and receive academic credit
• Paid or Unpaid, Part time or Full time
• Must meet academic learning objectives
• May be REQUIRED to graduate
• Provides experiential learning in the workforce
• Submit necessary documents to your department/CCE
Visit our website at http://www.cpp.edu/~cce/internships/
A Non-Academic Internship is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting.
• Does not have to be related to major
• Must Be PAID!
• No academic credit or learning objectives
• Not required to graduate
Visit the Career Center website http://www.cpp.edu/~career/
• Make connections with those in the industry
• Provides students with a competitive edge over others who have not had previous experience in their field of study
• Develops skills by bridging the gap between theoretical study and the professional work
• Applies classroom learning to the workplace
• Develops professional behavior
• Co-Op program course is shown on your transcripts
• Gains in self-confidence and motivation
• Improves level of job and salary offers upon graduation
Some co-op opportunities will offer summer only positions.
Students must complete the co-op program application form online.
or our Co-Op website. See details—Student tab: Opportunities
• GPA 2.0 or greater for undergraduate students
• GPA 3.0 or greater for graduate students
• Student must be in good standing with their university
• If you are a Senior, you must be at least 3 quarters/2 semesters away from graduation
• Minimum part-time student, some internships may require full-time student status
• International students are eligible but must follow the criteria set by their International Center
Biology majors: BIO 441/442
Science majors: SCI 470, 471, 472
Or you may call CPP Foundation Payroll Office
· The opportunity to engage with our most ambitious and enthusiastic students.
· Allows students to explore new ideas and methods.
· Provides the opportunity to develop students in your particular methods and processes
· Enhances the “learn by doing” education philosophy due to the work experience offered by the partnership.
· Co-Op student would be an excellent representative and recruiter for your company on our campus.
· Co-Op students would help your company with fresh ideas, new strategies and techniques.
· The Co-Op program would provide your company with a cost effective way to hire young, educated and eager talent.
· The CCE Internship & Co-Op Office (ICO) would assist with recruitment, new hire paperwork, payroll (timesheets) and terminations.
· Industry partners have the flexibility of offering academic year internships, year-round internships and summer-only internships.
· Industry Partners working with CCE Cooperative Education can count on a large pool of very qualified candidates from over 20 universities.
To initiate a partnership, the following criteria are required:
• Site must be a valid company or business
• Site must have a physical location or main office
• Site must provide on-site supervision of students
• Site must offer valid and beneficial internships that are both challenging and stimulating to students
• Site must provide student with appropriate training and/or orientation
• Site must work closely with the Co-op Office, Office of Research and Sponsored Programs, and Foundation Office to initiate a Co-op contract
Please be advised that our Co-op Program CANNOT accommodate any company that conducts its business out of a private residence.
If you meet the Industry Partner criteria you may begin the contract process as follows:
• Industry Partner will work with the CCE Director, The Office of Research and Sponsored Programs and
Cal Poly Pomona Foundation Office to process the contract agreement (see template attached)
• The Center for Community Engagement, Cooperative Education Office will serve as your liaison and assist were needed.
• Once the contract agreement has been initiated, a site visit of your location will be conducted by the CCE Director or Cooperative Education Analyst.
• Finally, you will be able to post (Co-Op Office will do this for you), interview and select your Cooperative Education Intern
Industry Partners should assume the same responsibilities as those associated with a part-time employee including supervision and evaluation. Industry Partners are expected to:
• Provide students with productive, supervised work and the appropriate amount of training.
• Give students an orientation to the workplace and discuss work expectations and company guidelines with students.
• Provide feedback and student evaluations once a quarter/semester and at end of internship term.
• Review the “Student Learning Plan” with student and forward copy to Cooperative Education.
• Provide students with increased responsibility as they progress in their internship assignment or continue over a long period of time (several quarters or semesters).
• Participate in a site-visit by Cooperative Education personnel.
• Maintain contact with the Cooperative Education Coordinator during the student’s work term.
• Inform Cooperative Education Office as early as possible of any circumstances or student dismissal.
• Inform students of any confidentiality issues and injury protocol or emergency procedures.
• Adhere to Cooperative Education deadlines and guidelines
· Contact the ICO to receive a detailed timeline
· Create Internship/Job description
(You may use the Co-Op Internship Information form found on our website)
° Job description must include the following:
· Internship Title
· Internship Assignments/Duties
· Pay Rate
· Indicate the Duration of Internship
· (e.g. Summer, Year Round, August 21 until June 10, 2017)
· Posting Beginning and End Date and time (12pm, 5pm, etc..)
· Location of Internship
· Name of Immediate Supervisor
· Indicate academic disciplines needed (Civil Engineering, Chemistry, Computer Science, etc…)
· Requirements (skills, courses taken, GPA, class standing- Sophomore/Junior/Senior status, Undergraduate or Graduate students
· Submit a completed job description to the ICO at firstname.lastname@example.org
*PLEASE NOTE: The hiring process must coincide with class enrollment dates/deadlines (see table below, the calendar on page 18 & 19 or contact the ICO).
(Includes 2 week posting period)
New Hire Processing
Student Start Date
July 1 to Aug. 19
Aug 22 to Sept. 2
Sept. 5 to Sept. 21
September 22, 2016
Sept. 26 to Nov. 11
Nov. 14 to Dec. 2
Dec. 5 to Dec. 16
January 3, 2017
Jan. 3 to Feb. 24
Feb 27 to Mar. 10
Mar. 13 to Mar. 24
March 27 2017
Mar 28 to May 12
May 15 to May 26
May 29 to June 16
June 19, 2017
• Once the job posting has closed and the industry partner has reviewed and selected their candidates they can proceed with two options to conduct interviews:
• OPTION #1: Conduct interviews at the company site.
• The industry partner will then be responsible for contacting their selected candidates, coordinating the interviews and making necessary arrangements.
• OPTION #2: Conduct student interviews on campus.
• The ICO will reserve interview rooms through the Cal Poly Career Center and make all necessary arrangements for parking.
Students are paid bi-weekly through the Cal Poly Pomona Foundation. A Timesheet/Payroll Schedule is enclosed with pay period dates, due dates, and pay day information (see page 16).
• The Co-Op student employee is responsible for tracking work hours and completing their timesheet.
• The Co-Op student employee is responsible for submitting their timesheet to a supervisor for approval in a timely manner. (Industry partners can provide students with their own timesheet/timecard, or can use Co-Op’s timesheet template located on our Co-Op website)
• Once the timesheet has been signed/approved by a supervisor, Co-Op student employee or industry partner must submit to ICO via email, email@example.com or firstname.lastname@example.org (Hard copies can be accepted and submitted to office in Building 1 room 318) by Thursday’s timesheet deadline date (see timesheet schedule on page 16) Note: If submitted late, it will be entered on the next pay period
• The Co-Op Office is responsible to enter all student hours in KRONOS Payroll system and ensure that Co-Op student employee are paid in a timely manner.
• The Co-op Office will also send out timesheet submission email reminders to Co-Op student employee and supervisors.
The ICO will notify Industry Partners of holiday schedules and other changes in payroll schedules. For example, the University and Foundation are both closed in late December/early January, and no timesheets can be processed at that time. In these cases, the Co-Op Office will provide options for timesheet submission before and/or after holiday breaks.
M. Christina Moreno-Donato, Internship & Co-Op Analyst