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Student Death Protocol

Initial Notice of Student Death

A student’s death has a significant impact upon the entire university community, calling for a sensitive and well-planned response. The associate vice president & dean of students has the responsibility for coordinating the university’s response to a student death. To serve the needs of the family, students and campus, our plan is designed to:

  • Provide for appropriate notifications, consultations, support, counseling and follow-up services.
  • Involve all necessary campus units in the response effort.

Anyone on the campus may be notified of a student’s passing. If you are notified, we need your help. 

If you are contacted

  • Immediately call the Associate Vice President & Dean of Students Office at (909) 869-3306 with the name and phone number of the person who notified you about the death.
  • Be sensitive to the situation and assure the person that we will assist the family during this difficult time.
  • Inform the person that they will be contacted shortly by the Associate Vice President & Dean of Students Office to provide university assistance. 

 

Family contact information (or family designee)

Name _________________________________________

Phone Number (           )___________________________

Email _________________________________________

 

To make the necessary notifications and to provide support, let the person know that we will be asking them a few important questions. Always refer to the student by his/her given name, e.g., Cindy… (not “the victim” or “deceased”). We will be collecting the following vital information: 

Student information

  1. First, middle and last name of student
  2. BroncoID number (if known)
  3. College and major
  4. Date of death
  5. Ask "What happened?" This allows the person to give us as much or as little information as he or she feels comfortable sharing.

Students: The Office of Public Affairs posts obituary news for students to the entire campus community.

Public Affairs will receive notification regarding the death of a student from the Office of the Associate Vice President of Student Affairs and Dean of Students. Only information provided by the Associated Vice President will be published and only after expressed permission from the decedent's family or next of kin.

Sometimes a family member or friend will send an obituary for Public Affairs to use; it may be the same notice that is published in a local newspaper. Other times, Public Affairs will write an obituary, based on the information provided from Student Affairs. Generally, obituaries will go through two edits with the office of Public Affairs, a review from the office of Student Affairs and approval from the family or next of kin.

Public Affairs will inform Alumni Affairs of the death to update the pertinent databases.

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