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Appointments

Appointments may be temporary, probationary, or tenured. At the time of initial appointment, faculty members receive a tenure-track appointment form (or letter of appointment for temporary faculty) that lists beginning and ending dates of the initial appointment, classification, salary, rank, time base, teaching load, assigned department or equivalent unit, and special conditions. The appointment form/letter should be read carefully. Any questions should be brought immediately to the attention of the department chair.

Department Chair

Department chairs shall normally be selected from the list of tenured or probationary faculty employees recommended by the department for the assignment. (CBA 20.30)

Please refer to Appendix 15: The Academic Department Chair for further information. (PDF)

Lecturers
Temporary Appointments

Temporary appointments may be for periods of a quarter, parts of a year, or one (1) or more years. Full-time temporary academic appointments have a workload of 15 weighted teaching units (WTU). Note: "temporary faculty" includes both full and part-time faculty.

Part-time temporary academic appointments have a workload of less than 15 weighted teaching units (WTU).

Temporary faculty positions are posted with the department. Please visit the appropriate College website for more information. 

      • Temporary Faculty Appointment Form  (DOC)
      • Academic Appointment Form (DOC)
      • Substitute Faculty Voucher (DOC)
Three Year Appointments

Temporary faculty (excluding coaches) employed during the prior academic year and possessing six (6) or more years of prior consecutive service on that campus shall be offered a three-year temporary appointment following an evaluation conducted pursuant to provisions 15.20(d) and 15.28. Two quarters is equivalent to one year of service. Service need not be continuous but the entire six year period must have been worked on a single campus in a single department. (CBA 12.12)

Semester Conversion
  • Lecturer Entitlements and Salary (PDF)
Tenure-Track

The faculty recruitment process plays a vital role in helping the University recruit and retain a well-qualified and diverse faculty. The Faculty Recruitment Guide and Appendix 38 are intended to provide the overall framework of policies and procedures to guide faculty committees, departments, Deans, and others in achieving the University's goal of managed change and the recruitment and retention of a well-qualified and diverse community of teacher-scholars.

Appendix 38: Recruitment and Appointment Procedures for Tenure-Line Faculty (PDF)

Below are the forms you will need to complete the appointment process.

  • Academic Appointment Form (DOC)
  • Authorization to Search/Appointment Form (DOC | PDF)
Unit 11

Graduate Assistants (GA), Teaching Associates (TA), and Instructional Student Assistants (ISA) positions are governed under the Unit 11 Collective Bargaining Agreement. Only appropriately qualified students may be hired into these classifications. Colleges and departments maintain a listing of open positions on their websites. Open hire positions are those positions available for currently enrolled or admitted students that are not used to fulfill a prior commitment of support made to a student (a) at the time of admission or (b) under an existing advising relationship with a faculty member. Please visit College or equivalent unit websites for open positions for Teaching Associates and Graduate Assistants.  Visit the Career Center website for Instructional Student Assistant open positions on campus.

Generally, incumbents in Unit 11 positions may not work more than 20 hours per week during academic periods, and may work full-time during academic break periods.  Teaching Associates, Graduate Assistants and Instructional Student Assistants may have concurrent assignments in other student classifications as long as the maximum hours are not exceeded.  Please contact Faculty Affairs for questions and specific information concerning work hour limitations.

Graduate Assistants

Under immediate supervision, the Graduate Assistant assists a regular faculty member or the teaching staff with various professional and technical duties associated generally with the subjects or programs in which the assistant is performing graduate work. This work should not take precedence over the successful completion of the graduate degree program by the student in a timely manner.

Prior to hiring Graduate Assistants, the department/program should consult the Unit 11 CBA as well as the Classification and Qualification Standards and relevant CSU Coded Memoranda.

Graduate students must be hired into one of the following job/class codes:

  • 2355 – Graduate Assistants, Academic Year
  • 2325 – Graduate Assistants, Monthly (and Summer)
  • 2326 – On-Campus Work-Study

Teaching Associates

The Teaching Associate classification provides currently enrolled or admitted CSU graduate students with part-time employment offering practical teaching experience in fields related to their advanced study. Teaching Associates are typically responsible for providing classroom and/or laboratory instruction and they may also assist faculty or teaching staff with various professional and technical activities. Work assignments are closely associated with their program of study or the academic department in which they are enrolled.

Range A represents the salary range for CSU graduate students who (1) are currently enrolled or admitted to master’s degree programs and (2) usually teach credit-bearing courses. Range B represents the salary range for CSU graduate students who (1) are currently enrolled or admitted to doctoral degree programs, or hold a doctorate, and (2) usually teach credit-bearing courses.

Prior to hiring Teaching Associates, the department/program should consult the Unit 11 CBA as well as the Minimum Classification and Qualification Standards and relevant CSU Coded Memoranda.

Teaching Associates must be hired into one of the following job/class codes:

  • 2354 – Teaching Associates, Academic Year
  • 2353 – Teaching Associates, 12-Month
  • 2324 – Teaching Associates, Summer Term
  • 2309 – Teaching Associate, Extended Education – For Credit

Instructional Student Assistants

Under supervision, Instructional Student Assistants in this classification perform teaching, grading or tutoring duties for the majority of work hours in a given appointment in a given academic department or equivalent administrative unit over the course of an academic term. Assignments are made by academic department or equivalent administrative unit by a specific supervisor at a CSU campus. The work may be performed on-campus or at an off-campus public agency or private non-profit organization under an agreement with a campus in the CSU system.

Prior to hiring Instructional Student Assistants, the department/program should consult the Unit 11 CBA as well as the Minimum Classification and Qualification Standards and relevant CSU Coded Memoranda.

Instructional Student Assistants must be hired into the following job/class codes:

  • 1150 – Instructional Student Assistant (On-Campus)
  • 1151 – Instructional Student Assistant (On-Campus Work Study)
  • 1152 – Instructional Student Assistant (Off-Campus)
  • 1153 – Instructional Student Assistant (Off-Campus Work Study

Summary of Open Unit 11 Positions Filled as of April 1, 2016

Visiting Faculty

Visiting Faculty are full-time faculty appointments, for up to one academic year, for individuals from outside the appointing campus who are recognized in their field and whose employment at the CSU would benefit the mission of the University

Visiting faculty appointments are temporary and non-renewable. Visiting Faculty appointments may either be:

  • 2393 - Visiting Faculty, Academic Year
  • 2391 - Visiting Faculty, 12 Month

Appointees to the Visiting Faculty classifications are excluded from certain provisions of the CBA. Incumbents are not eligible to serve a probationary period, gain tenure, or earn an ongoing entitlement. These appointments are approved by the campus President or designee. The number of employees in the Visiting Faculty classification shall not exceed 125 full time equivalent faculty systemwide. Please contact the Office of Academic Planning, Policy, and Faculty Affairs for further information.

Volunteers

Individuals who volunteer services to the CSU, whether on an ongoing basis or for a short-term event, are considered CSU volunteers and are not appointed to an employee classification. A CSU volunteer is an individual who performs work or provides services without compensation for a quarter, academic year, calendar year, or any part thereof. CSU volunteers may perform a variety of functions in support of campus activities. 

Faculty Additional Employment

Additional employment refers to any employment compensated by the CSU, funded by general or non-general funds including CSU auxiliaries, that is in addition to the primary or normal employment of a faculty unit employee.  Additional employment limitations are based on time base, not salary.  A maximum of 125% time base is allowed under certain circumstances.  See CSU Coded Memorandum HR 2002-05(http://www.calstate.edu/HRAdm/pdf2002/HR2002-05.pdf ) and CSU Coded Memorandum HR/Salary 2015-22 (https://csyou.calstate.edu/Policies/HRPolicies/TL-SA2015-22.pdf) for additional information.

In accordance with Article 36.5 (http://www.calstate.edu/LaborRel/Contracts_HTML/CFA_CONTRACT/2014-2017/article36.pdf) of the CSU CFA Collective Bargaining Agreement (CBA), a faculty unit employee shall be allowed a 25% "overage" if one or more of the following applies: (a) consists of employment of a substantially different nature from his/her primary or normal employment; (b) is funded from non-general fund sources; (c) is the result of the accrual of part-time employment on more than one (1) campus; or (d) is necessary to meet a temporary faculty employee’s entitlement to full-time work, or to offer work to a part-time temporary faculty employee up to full-time under provision 12.29 (a)(8) or (b)(8).  However, in no case shall a faculty unit employee’s entitlement to subsequent employment at a campus exceed full-time in any academic term.  Consistent with this language, faculty may be eligible for additional employment as follows:

Academic Year Faculty: Academic Year (Fall, Winter & Spring) primary appointment = full-time 1.0 time base, 25% additional time base is possible. Non-work Period (Breaks including Summer) = not in work status; 125% time base possible.

Note: Faculty on sabbatical are still considered to be in a full-time 1.0 time base appointment while on sabbatical leave.  Per Article 27.18 of the CBA, faculty on sabbatical leave may not accept additional and/or outside employment without prior approval of the President.

12 Month Faculty: If on a full-time 1.0 time base appointment for 12 months, 25% additional time base is possible.

Part-time Faculty: May not exceed full-time 1.0 time base appointment at one campus (with exception of 36.5(d) above), but additional time base up to 25% is permitted if it is the result of the accrual of part-time employment on more than one campus.

FERP Faculty: As outlined in provisions 29.8 and 29.9 of the CBA, FERP employment is limited to 90 days or 50% of the employee's regular time base in the year preceding retirement. As a result, FERP faculty are not eligible for other CSU appointments while in FERP, subject to Articles 29.10 and 29.14.

Retired Annuitants: Effective January 1, 2013, a retiree must have a minimum separation of service of 180 calendar days prior to returning to any CalPERS-covered employment without reinstatement and cannot work in excess of 960 hours or 50% of the hours worked in the prior fiscal year of service prior to retirement, whichever is less.

Staff/MPPs: Consult Human Resource Services for further information and restrictions. 

A 25% overage over a full-time 1.0 time base equates to 11.25 WTU over the academic year (45 full-time WTU x 25% = 56.25 WTU total).  Please note that the purpose of this spread is to permit variances from quarter-to-quarter when it may not be possible to provide work that stays exactly within the 25% overage (3.75 WTU) limit per quarter.  For example, overages of 4.0 WTU in Fall Quarter, 4.0 in Winter Quarter, and 3.25 WTU in Spring Quarter – for a total of 11.25 WTU over the academic year - would be permissible. 

As described in Article 36.5(c) above, part-time employment may be combined from multiple campuses.  This does not apply to full-time temporary or tenure-line faculty.  When calculating part-time employment at multiple campuses, units shall be converted to the same units (e.g., semester or quarter).

For Example:

1.         Lecturer A works part-time at CPP with a 15 WTU AY appointment, and also has a 12 WTU AY appointment at CSU Fullerton during the same AY. 

  • CSU Fullerton 12 semester WTU – convert:  12 x 1.5 = 18 quarter WTU
  • CPP 15 quarter WTU plus CSU Fullerton 18 converted quarter WTU

Total:  33 quarter WTU = combined WTU is less than full-time, 45 WTU appointment; no need for additional employment overage

2.         Lecturer B works part-time at CPP with a 36 WTU AY appointment, and also has an 8 WTU AY appointment at CSU Fullerton during the same AY.

  • CSU Fullerton 8 semester WTU – convert:    8 x 1.5 = 12 quarter WTU
  • CPP 36 quarter WTU plus CSU Fullerton 12 converted quarter WTU

Total: 48 quarter WTU = have 8.25 total quarter WTU available over the AY before reach maximum 56.25 quarter WTU max (see above) 

 

3.         Lecturer C works part-time at CPP with a 44 WTU AY appointment, and also has a 10 WTU AY at CSU Fullerton during the same AY.

  • CSU Fullerton 10 semester WTU – convert: 10 x 1.5 = 15 quarter WTU
  • CPP 44 quarter WTU plus CSU Fullerton 15 converted quarter WTU

Total:   59 quarter WTU = has exceeded max allowable of 56.25 and has violated University policy and the CBA; must reduce appointment to be in compliance

Use of Job Code 2403

Beginning Winter Quarter 2017, and consistent with CSU Coded Memorandum HR/Salary 2015-22 above, Job Code 2403 will be used to capture the 25% overage as detailed in the document “2403 New Examples” and “Additional Employment at a Glance.”  As described in “2403 New Examples” and “Additional Employment at a Glance”, please use the following forms for processing additional employment:

  1. 2403 Lecturer Full-Time; or
  2. Faculty – Additional Employment (Job Code) 2403 Exceeding 1.0 Time Base and
  3. Worksheet for completing 2403 special projects; or
  4. Current Job Code 2358 or 2359 Temporary Faculty appointment forms
Outside Employment

Employment directly compensated by a CSU Foundation or other CSU auxiliary that is not compensated through the CSU payroll is considered outside employment.  Employment that is compensated through the CSU payroll and is reimbursed by a foundation, other auxiliary, or other funding source is considered CSU employment. CSU employees may, consistent with campus policies governing outside activities, be employed outside the CSU system. However, conflicts of interest are not permitted. When determining the 125% additional employment under the CSU Additional Employment Policy, all CSU employment and all outside CSU foundation and other CSU auxiliary employment are considered together.

All full-time faculty unit members, including full-time temporary faculty members, shall be required to provide a written statement to the appropriate administrator of all outside employment, where such outside employment is expected to amount to more than:

  1. One hundred ten (110) hours per quarter for faculty holding academic year or ten (10) month appointments at a quarter campus.
  2. One hundred twenty (120) hours per three (3) month period for faculty holding twelve (12) month appointments.

Faculty complete the Outside Employment Disclosure Form and submit this form to the Dean of their respective colleges within thirty (30) days of the commencement of the quarter, or three (3) month period during which the outside employment is to be undertaken.  For faculty holding twelve (12) month appointments, the quarter dates for the purposes of reporting shall be July 1, October 1, January 1, and April 1.

The completed forms will be maintained by the Dean’s Office and a copy placed in the employee’s Personnel Action File following the appropriate CBA Article 11 notice provisions. 

Please note that by not submitting the enclosed form, you are indicating that you do not have outside employment that exceeds the maximum hour thresholds (110 or 120 hours) described above. 

Faculty members will continue to be subject to the 125% Additional Employment restrictions as described in Article 36 of the CBA (http://calstate.edu/hr/employee-relations/bargaining-agreements/).  

Please see the full CBA for further information: http://calstate.edu/hr/employee-relations/bargaining-agreements/.