Online Orientation for New Faculty
Please contact the Faculty Center at 909-869-2890 if your question is not answered here or you need more information. This is a fairly comprehensive page with links to a lot of campus websites, so please take the time to scroll down!
Some Basic Information
- Useful campus websites (PDF) and people-to-know (PDF), updated for 2014
- The Cal Poly Pomona Catalog: The catalog is the official source of university policies and procedures regarding students and academics at the University.
- Questions to ask your department for tenure-track faculty (PDF)
- Questions to ask your department for lecturers (PDF)
- What paperwork do I need to do to get signed up with the university?
- How do I get my Bronco number? How do I get a Bronco card? How do I get email?
- How do I get access to BroncoDirect, the Cal Poly Pomona grading system?
- How do I get a parking tag?
How do I find out what's happening on campus?
Email to your Cal Poly Pomona email account is the official form of communication on campus. In addition, see the following:
- PolyUpdates - Cal Poly Pomona's weekly electronic newsletter, sent by email
- PolyCentric - http://polycentric.cpp.edu/, campuswide news and announcements
- Emails from the Faculty Center for Professional Development and other campus resources
- How do I get my class roster? How do I submit my grades?
- How do I get a Blackboard course shell and other Blackboard or online course support?
- What if I want to record my lectures or use Flash animations or cool stuff like that?
- What pedagogy workshops and programs are available to me?
- How do I get Library support such as course reserves and library workshops for students?
- How do I deal with plagiarism, cheating, or other kinds of academic dishonesty?
- What do I do if a student breaks down in my office hours or during class? Can I ask a disruptive student to leave?
- Where can I go to see ALL University policies relevant to teaching & faculty evaluation?
- What has to be in my syllabus?
- What office hours are required?
- How is my teaching evaluated?
- Can I take students on field trips?
- How do I handle complaints about grades?
Resources for research
The Office of Research is the primary support unit for research and scholarship on campus. The Office of Research contains:
- Office of Research & Sponsored Programs, through whom all grant proposals and contracts are submitted.
- Institutional Review Board (IRB), which oversees human subjects research
- Animal Care & Use Committee
- Also, see the list of Centers and Institutes on campus to see if a group exists that you are interested in joining.
The Office of Research and the Faculty Center occasionally have small, internal grant programs that can support your work, such as:
- The Provost Teacher-Scholar program
- The RSCA (Research, Scholarship, & Creative Activities) grants
- Academic writing grants
- The SIRG (Strategic Interdisciplinary Research Grant) program
Watch your email carefully to learn about these opportunities.
The emergency number for campus FROM A CELLPHONE is 909-869-3070 (goes to campus police). From a landline, call 9-1-1.
- How does the campus handle emergencies?
- How are we notified when there is an emergency?
- What should I do in class if there is an emergency or fire alarm?
- Am I eligible for benefits? If so, how do I sign up?
- Who do I talk to if I am having problems in the department?
- What campus policies do I need to be aware of, such as the drug-free policy?
All faculty, whether tenure-line or contingent (lecturer) are represented by the CSU Bargaining Unit 3. The California Faculty Association is the faculty union. The CFA website provides the complete Collective Bargaining Agreement and other resources for your faculty career.
What paperwork do I need to do to get signed up with the University?
- Preferably before, but at the latest on, your first day of employment, you need to go to the Human Resources office, which is on the 1st floor of the tower part of the CLA Building, aka Building 98 or “the pointy building.”
- Before you visit HR, go to: HR Faculty & Staff packet. At the top of the page is a list of links to HR paperwork, and a link to a set of instructions for this paperwork. Fill out the forms online, print them, and bring them to HR. OR, you can go straight to HR and they will give you the forms.
- When you go to HR, bring the contract letter that your department provided for you.
- Bring your ORIGINAL social security card. Copies of the card will NOT work.
- If you are not a US citizen, you will also need to bring identification documents suitable for the I-9 form. ORIGINAL documents must be provided. Acceptable documents may be found at the US Citizenship & Immigration Services website, provided here as http://tinyurl.com/3ncufmd.
How do I get my Bronco number? How do I get a Bronco card? How do I get email?
After you sign up with HR, they will send your information to Payroll. Payroll will get you “in the system” and you will be issued a Bronco number and a “claim code.” After you get this information, go to https://ehelp.wiki.cpp.edu/Identity_Management:_The_Account_Claiming_Process for a step-by-step instruction for getting your email account.
If you don't want to go to HR first, print out, fill out, and sign these two forms:
Submit the forms along with a copy of your contract letter from your department to Payroll: Attn: Sandra Davis, Bldg 98-B1-1, 3801 West Temple Ave., Pomona CA 91768. Payroll will mail you your Bronco number and your “claim code.”
After you get this, you can go to: https://ehelp.wiki.cpp.edu/Identity_Management:_The_Account_Claiming_Process to finish setting up and get your email going.
To get a Bronco card, you will need your Bronco number. Go to the Photo ID Unit, CLA Building (building 98) 2nd Floor, tower side. Bring a photo id such as a driver's license, state identification card, passport, etc. The Photo ID Unit will verify in its database that you are an active faculty member.
How do I get access to BroncoDirect, the Cal Poly Pomona grading system?
- After you have your Bronco number, fill out a PeopleSoft Student Administration System User Access Request Form. Your role is “instructor.” You sign it and have your Department Chair sign it, then submit the completed and signed form to Rose Kukla, Student Administration Manager, Building 91-194. BroncoDirect access is normally provided within two working days.
How do I get a parking tag?
- Take your Bronco card AND your contract letter to the Cashier's office in the CLA Building on the Japanese garden side – building 98-B1-123. Tags cost $36 per quarter and if you are full time, fees may be directly deducted from your paycheck. See the Parking & Transportation Services.
How do I get my class roster? How do I submit my grades?
- "A Quarter in the Life of a Cal Poly Pomona Instructor”
- Bronco Direct is our online grading and record system. See Bronco Direct tutorials.
What pedagogy workshops and programs are available?
- Faculty Center for Professional Development workshops
- eLearning workshops
- Library services for faculty
How do I get a Blackboard course shell and other Blackboard or online course support?
- Blackboard course shells are created automatically for every course on campus.
- For Blackboard support, see eLearning's Blackboard page or the eHelp Blackboard page.
- To get support for online or hybrid courses, contact eLearning. Their instructional design team can help you to create the most effective online materials for your course.
What if I want to record my lectures or use Flash animations or multimedia?
- MediaVision is Cal Poly Pomona's resource for multimedia production. See their website for information about all their services.
- eLearning supports the creation of online learning objects.
How do I get Library support such as course reserves and library workshops for students?
- See the Library Faculty Guide at http://libguides.library.cpp.edu/facultyguide.
How do I deal with plagiarism, cheating, or other kinds of academic dishonesty?
- The Office of Judicial Affairs handles student conduct violations. Explore the Judicial Affairs website thoroughly to see what resources are available to you for handling problems and helping students not to engage in academic dishonesty in the first place.
- If a student engages in any kind of academic dishonesty, even low-level such as copying and pasting from internet sources in a paper, you are STRONGLY ENCOURAGED to file a report with Judicial Affairs in addition to talking to the student about the problem. Although you as the faculty member have the ultimate decision-making power to impose sanctions, Judicial Affairs keeps records of reports. Your class might not be the first one that the student has been dishonest in, in which case Judicial Affairs will get involved more deeply because of the repeat offenses.
- For serious cases of academic dishonesty such as outright cheating, stealing, falsifying work, etc., Judicial Affairs will instigate an investigation.
What do I do if a student breaks down in my office hours or during class? Can I ask a disruptive student to leave?
- Faculty are often the first people to realize that a student is in distress or even in crisis. You see students in your classroom on a regular basis. Don't hesitate to ask for help if you are concerned for a student's well-being. Cal Poly Pomona's Counseling & Psychological Services (CAPS) is available to students. If you are worried about a student, contact CAPS and ask for some guidance.
- CAPS has provided a detailed resource concerning students in distress. (PDF)
- The Violence Prevention & Women's Resource Center provides support to students who have experienced domestic or sexual violence.
- If you feel that a student is an immediate danger to himself or others, call campus police (909-869-3070 from a cell phone, 9-1-1 from a landline). If you feel that YOU are in danger, get away.
- You can ask a student to leave class if he or she is being disruptive. You do need to follow up this action with an official (but not burdensome) report. See http://www.cpp.edu/~judicialaffairs/index.shtml for details.
- CAPS, Judicial Affairs, and the University Police work very closely together to identify students who are at risk, are in crisis, or who may disrupt the University community. “PolyCARES” is the name of the process by which these units work together. See http://www.cpp.edu/~polycares/ for details.
Where can I see ALL University policies relevant to teaching & faculty evaluation?
- See a suggested syllabus template (word doc)
- Watch a brief (11-minute) online presentation about Cal Poly Pomona syllabus policies
What office hours are required?
- See the full University policy regarding office hours. “Full-time faculty members shall hold office hours totaling at least 5 hours per week. Office hours shall be scheduled on at least 3 weekdays at times that adequately serve the needs of students…Office hour schedules (in terms of number of hours and number of days) shall be commensurate with the teaching fraction for part-time faculty. Problems that are related to office hour schedules are to be resolved by the dean or director in consultation with the department chair.”
How is my teaching evaluated?
- For tenure-track faculty, evaluation of teaching is part of the full Reappointment, Tenure, & Promotion (RTP) process. See all University policies regarding RTP. Your department will provide you with detailed RTP criteria that include departmental teaching evaluation procedures; talk to your department chair.
- For lecturers: See the full University policy regarding lecturer evaluation (PDF). The frequency and extent of evaluation of lecturers depends upon part-time or full-time status, the length of the contract, and departmental policies. See the form that your department fills out (PDF) and submits to the Office of Planning, Policy, & Faculty Affairs.
Can I take students on field trips?
- Yes, but it's a lot of work. See the University Office of Risk Management web page on field trip policies, procedures, and paperwork.
How do I handle it if students complain about their grades?
- The best way to head off grade complaints is to have clear, fair, well-thought-out policies in your syllabus. See above for information about the Cal Poly Pomona syllabi.
- See the full grade appeal process (PDF). Students are supposed to approach you, the instructor, first. If they cannot resolve the matter to their satisfaction with you, they may go on to the department chair and the dean.
- If a student does approach you for a grade appeal, verify that there was no mistake in assigning the grade. Verify that the grade was assigned fairly. Communicate your decision courteously and inform the student that if they wish to, they may appeal to a higher level.
- If the grade was fairly and correctly assigned, your decision will be supported by your department chair and dean. It is very unusual for a department or college to overturn an instructor's decision regarding assigned grades.
The emergency number for campus FROM A CELLPHONE is 909-869-3070 (goes to campus police). From a landline, call 9-1-1.
How does the campus handle emergencies?
- For a full overview of all campus emergency services, including police, go to: http://www.cpp.edu/~police/emergency-services/index.shtml.
- Here is an emergency procedures brochure: http://www.cpp.edu/~police/Documents/Emergency_Procedures-Faculty_4557.pdf
How are we notified when there is an emergency?
- You should enroll in the Safety Alert System. You will receive cell phone text messages, phone messages, and emails when there is an emergency. See http://www.cpp.edu/~safety/emergency-communication/safety-alert-system.shtml for directions on how to enroll.
- Emergencies will also be announced on the University website home page, the digital marquees, through department phone trees, and by building marshals and safety officials.
What should I do in class if there is an emergency or fire alarm?
- If the fire alarm sounds, evacuate the building. A building marshal or emergency official may also instruct you to evacuate the building.
- If an evacuation is called for, see pages 4-6, 9-12 in http://www.dsa.csupomona.edu/police/files/Emerg_PrepBrochure_6282.pdf.
- To find out where your building's evacuation meeting site is, see page 6 in http://www.dsa.csupomona.edu/police/files/Emerg_PrepBrochure_6282.pdf. To find out who your building marshal is, see http://www.csupomona.edu/~police/PBMs-2.pdf.
- If an evacuation is NOT called for, shelter in place and follow these guidelines: http://www.csupomona.edu/~police/Documents/CPP_SIP_8320.pdf
- In an earthquake, DO NOT evacuate unless instructed to do so. Instead, duck-cover-hold. Duck under a table or desk and hold on so that the furniture protects your head and body.
Am I eligible for benefits? If so, how do I sign up?
- Tenure-line faculty are almost certainly eligible for benefits. However, benefits probably do not begin on your very first day of employment. It is to your great advantage to sign up for benefits as soon as possible.
- Lecturers may or may not be eligible for benefits. To find out if you are eligible, see this brief presentation on eligibility: http://www.cpp.edu/~hr/benefits/orientationproject/Eligibility/Eligibility_skin.swf. To summarize, you are eligible if your appointment letter states that you are appointed for at least 6 WTUs (at least 0.4 time) for two consecutive quarters.
- To sign up, see this online benefits orientation from Human Resources: http://www.cpp.edu/~hr/benefits/benefits_orientation_new.shtml . The complete benefits website is: http://www.cpp.edu/~hr/benefits/benefits.shtml.
Who do I talk to if I am having problems in the department?
- The University Ombuds office can help you resolve conflicts.
- The Office of Planning, Policy, & Faculty Affairs resolves issues concerning contracts:
- If you feel you have a serious grievance, you can work with the California Faculty Association.
What general campus policies do I need to be aware of?
- Go to: http://www.cpp.edu/~hrscsc/faculty_staff_packet.shtml. In the middle of the page, there is a policy checklist and links to several policies. Please read the policies, print out and sign the policy checklist, and file the form with your department.