Cal Poly Pomona


Accounts Payable Forms

Direct Pay Form (F-3820)
Disbursement Voucher (Std 439)
Services Invoice (F-848)
Vendor Data Record ( Std 204)

Budget Forms

Academic Personnel Position Request (F-3769)
Budget Journal Import Template FY2014 revised

Dept. ID and Class Chartfield Request Form (F-3814)
Payroll Expenditure Adjustment Request (F-3827)
Budget Transfer Request Form
Student Assistant Position Request (F-3813)

General Accounting Forms

Deposit Form (F-3528)
Trust Fund Agreement (F-1776)
Accounting Revenue Expense Journal Entry Template PC new
Accounting Revenue Expense Journal Entry Template (MAC)

Graphic Communications Services Forms

  • GCS Work Order (Directions: fill out the work request and save to your hard drive. Attached work request and your electronic file (PDF preferred) and email to If you only have hard copy masters, print out the completed work request, attach your copies and mail to Graphics.
  • Letterhead Order
  • Business Card Order
  • Quick Print Work Order

Non Resident Alien Tax Forms

Password Request Form
Foreign National Profile Manual Input
Services Calculator Spreadsheet
Scholarship Calculator Spreadsheet
Gross Up Calculator Spreadsheet

Procurement Forms

Alternating Approving Official Memo (Exhibit E)
Annual Vehicle Report
Chartfield Change (F-3773)
Credit Card Application (Exhibit A)
Credit Card Monthly Purchase Summary (Exhibit C)
Credit Card Receipt (Exhibit D)
Loan of State Property (F-183)
New Approving Official Form (Exhibit F)
Office Products Set Up
OfficeMax Quality Concern Form (F-3839)
Property Survey Report (F-315)
Records Transfer List (Std 71)
Requisition (F-252) revised January 2015

Signature Authorization (Exhibit G) F-459a
Signature Authorization (Multi CFS) F-459b
Vendor Profile Form (F-3829)

Student Accounting & Cashiering Services Forms

Request for Refund of Fees (F-3841)
Short Term Loan Application

Travel Forms

American Express Government Card Application for State of California
Authorization to Travel ( F-2963)
Hotel/Motel Transient Occupancy Tax Waiver (Std. 236)

Travel Expense Claim (Std 262) for travel beginning January 1, 2014

newTravel Expense Claim (Std 262) for travel beginning January 1, 2015

Back page to Travel Expense Claim