Prepaid Travel
You have several alternatives to prepay some of your travel expenses by selecting one of the following: the American Express Personal Liability Travel Card, personal credit card, or Direct Pay.
- US Bank Personal Liability Travel Card
- Preferred method of prepayment for airfares, hotel, car rental, and conference or registration fees
- You can be reimbursed prior to travel following the standard travel expense claim procedures
- Personal Credit Card
- University cannot reimburse the expense until after the travel has been completed due to internal control
- For state contracted rate for rental car, use the state US Bank Personal Liability Travel Card
- University cannot reimburse the expense until after the travel has been completed due to internal control
- Direct Pay
- Alternatively, prepayment of airfare and/or conference registration fees may be made utilizing this process
- Accounts Payable can send a payment by check directly to the conference or travel agent on the traveler's behalf.
NOTE: In all cases, prepaid items must be included and reconciled on the final travel expense claim.