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Application Process

 
  1. What if I’m not sure that I will attend Cal Poly?

  2. I received an email from Admission stating I was rescinded, what do I do?

  3. When are housing applications available?

  4. How do I apply for the Residence Halls?

  5. How do I apply for the Residential Suites?

  6. How do I apply for the Center for Regenerative Studies (CRS)?

  7. When will I know I have received housing?

  8. What is the deadline to apply for housing?

  9. What is an exemption?

  10. What is an initial payment?

  11. What is a deferment?

  12. What if I am placed on a waiting list?

  13. How does the waiting list work?

  14. What are my chances of getting a space if I’m on the waitlist?

  15. If I am waitlisted, will I get a refund?

  16. What if I have a roommate request?

  17. How are roommates selected?

  18. How many years can I live on-campus?

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What if I’m not sure that I will attend Cal Poly?
Since aassignments are given with priority to those that apply early, it is highly recommended that you apply, even if you have not made your final decision to attend. It is easier to cancel than to apply later and find that there is a waitlist. Full refunds are given to non-attending students if a 45 day written notice of cancellation is provided to University Housing Services directly. Notifying the Office of Admissions and Outreach of non-attendance does NOT cancel your housing application or result in a refund of the initial payment.

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I received an email from Admission stating I was rescinded, what do I do?
If your admission status is rescinded (canceled), it is your responsibility to cancel your housing application/contract with University Housing Services directly. Your application/contract is NOT canceled automatically if your admission status has been rescinded or if you withdraw. Since students may appeal these decisions, Housing Services will not move to cancel contracts unless the student has confirmed their status.

Please keep in mind that a cancellation request must be submitted through the online form on your StudentWeb account at least 45 days prior to the beginning of the occupancy period (normally the beginning of the quarter).

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When are housing applications available?
All incoming first year students are notified of dates/deadlines through the admissions process; returning students are notified through their Cal Poly Pomona email address and through the University Housing Services Weekly Newsletter. Contact University Housing Services at housing@cpp.edu for current information.

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How do I apply for the Residence Halls?
Once a student has been admitted to the University and has their Bronco name and password, they will be able to access the University Housing Services application. The process will include: reading and agreeing to the terms and conditions, completing personal information required to process applications, and making the initial payment. For instructions on how to apply click here.

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Note to International Students: Since you may not receive your Bronco ID until later in your process, you may request a hardcopy housing application. Please email your request to housing@cpp.edu.

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How do I apply for the Residential Suites?

If you are a freshman, please complete an application for the Residence Halls. If demand for the residence halls exceeds the number of spaces available for freshman, spaces in the suites may be used. Students that have submitted a halls application will be considered based on space availability.

Continuing Cal Poly students may apply though Student Web, for current year dates and instructions click here.

Note to International Students: Since you may not receive your Bronco ID until later in your process, you may request a hardcopy Student Housing License Agreement. Please email your request to housing@cpp.edu.

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How do I apply for the Center for Regenerative Studies (CRS)?
Transfer and current Cal Poly students may apply for CRS via the link for the CRS Application on Student Web. For instructions on how to apply click here.

Note to International Students: Since you may not receive your Bronco ID until later in your process, you may request a hardcopy Student Housing License Agreement. Please call the Housing Office for assistance at (909) 869-3307 or send an email request to housing@cpp.edu.

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When will I know I have received housing?
Newly admitted freshman for Fall, who have completed a Housing Application, will receive notification of assignment or waitlist status in the month of July prior to the first Fall quarter.

Returning students who apply early will receive their room assignment through the room selection process. If students did not apply early enough to participate in room selection they will be placed on a waitlist, and University Housing Services will contact students on the waitlist as spaces become available, starting in April prior to the Fall term.

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What is the deadline to apply for housing?
The Housing Office processes Applications throughout the year. Due to the large demand for housing, we encourage students to submit a application as soon as they are made available or as soon as they are admitted to the university. The demand for housing has increased over the years and a waitlist is possible. 

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What is an Exemption?

An Exemption is the process by which a first-year freshman is no longer required to live on campus. The process requires that non-local students apply for housing and submit a Exemption Request via StudentWeb. For more information regarding the first-year freshman requirement and the Exemption process, click here.

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What is an initial payment?

The initial payment is submitted after completing the housing application, or within 10 days of completing an application. The initial payment is $450.00, and will be applied to the first quarter of rent that the student is contracted for. After the payment is made, it will be a credit on the student's BroncoDirect account until the fees for the contracted term are posted to BroncoDirect. The initial payment is refundable if the guidelines and deadlines of the cancellation policy are followed.

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What is a deferment?

By approving a resident for a deferment, University Housing Services will postpone the initial payment until your first quarter's rent is due. This is different from requesting additional time beyond the due date of 10 days after application submission. Please note that the total amount of Housing charges is the same with or without a deferment. Student's that are approved for a deferment are still responsible to follow all license agreement terms, including but not limited to, the cancellation policy. If a 45 day notice of my cancellation is not provided to University Housing Services in writing (via letter or email), the student will be assessed a charge of $450 or $450 AND up to 30 days room and board. 

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What if I am placed on a waiting list?
Based on demand for housing, a waitlist may occur. Students may cancel their housing assignments for various reasons, making more spaces available to students on the waitlist. University Housing Services will assign students from the waitlist as spaces become available. First-time students often apply to more than one campus and cancellations are very common during the summer. Housing Services will work closely with students on the waitlist, assessing their status and providing updates on a continuous basis.

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How does the waiting list work?
After the first run of assignments, a waitlist is compiled with the names of the students that did not receive a space. Students on the waitlist will be given a waitlist position number in the same order as their date and time the Application was submitted online. Students will continue to be on the waitlist until they are provided an assignment or the student withdraws their name from the waitlist. As we receive cancellations, we contact the next person on the waitlist and offer them the space. We will continue to offer spaces as long as cancellations are received in our office.

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What are my chances of getting a space if I’m on the waitlist?
This will depend on the number of cancellations received. Every effort is made to place students in the quarter they have requested. If this is not possible, the waitlist is also used to fill spaces mid-quarter or carried over for the following quarter.

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If I am waitlisted, will I get a refund?

If we are unable to offer you a space or you withdraw your name from the waitlist you will receive a full refund once you request to cancel your Housing application. 

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What if I have a roommate request?
To request a roommate, in the preferences section of the application list 1-3 roommates' bronco ID numbers. The students you are requesting will also need to complete this step so that it is a mutual request. These matches are not guaranteed. To increase your chances of receiving an assignment with your preferred roommates, ALL students in the request should apply early.

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How are roommates selected?
The housing application asks questions on regarding personal habits such as questions related to your sleep, study and cleanliness. The answers to theses questions will be used to match others that answered the questions similar to you. Your choices of room type and building preferences will be considered in the assignment processes, but will depend on availability at the time of your application is processed. 

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How many years can I live on-campus?
Currently, there is no limitation on the number of years a student can live on-campus. Residents are given an opportunity to re-apply and select their space for the following academic year. The only restriction in place is that the resident must be enrolled in at least 6 units for three quarters out of the four quarters each academic year.