Cal Poly Pomona is authorized by the Department of State to invite research scholars and professors for collaborate research. The International Center partners with CPP faculty in the invitation process to ensure our campus compliance with regulations governing the J1 Exchange Visitor program.
Under Federal regulations, colleges and university departments may invite visiting research scholars and visiting professors to the campus to collaborate on research projects, give lectures or seminars, or even teach a class for a quarter. A visiting foreign scholar or professor must have a specific objective stated on his or her immigration document called a Certificate of Eligibility or DS2019, and that objective may not change, even if he or she changes from one institution to another. International visitors may be invited to come in one of the following categories:
Short-term Scholars may lecture, observe, consult, and participate in seminars, workshops, conferences, study tours, professional meetings, or similar types of educational and professional activities. Short-term scholars may not extend their stay in the US.
Those in the Research Scholar and Professor categories may participate in all of the above type of activities and may stay in the U.S up to a total of 5 years. They may not change their objective in the U.S. Exchange Visitors in the Professor category may only be in a visiting faculty position – they may not be a candidate for tenure. The visitor may take the place temporarily of someone who is a candidate for tenure, such as someone who may be on sabbatical, but the J-1 may not be in a tenure-track faculty position.
Taking academic classes may not be the main objective or the main activity of the international exchange visitor. Regulations do not prohibit visiting scholars and professors from auditing or enrolling in academic courses through the Open University as long as this is incidental to their stated objective.
Colleges and departments should consult with the Coordinator, International Student & Scholar Services in the International Center regarding the process of inviting a scholar to campus.
Under Department of State regulations, the University is responsible to verify that the international visitor will have adequate financial resources for travel, living and miscellaneous expenses. A minimum of $1200 per month for non-academic expenses (housing, transportation, insurance, etc.) is recommended. Additionally, $500 for spouse and $250 for each dependent should be allowed per month. The college or department must provide documentation regarding any amount of financial support the scholar will receive from the campus or from another source.
Exchange visitors (and their dependents) are also required by the Department of State to purchase health insurance that meets the minimum requirement.
In an effort to ensure all Exchange Visitors meet the State Department requirements, health insurance must be purchased through Wells Fargo Student Insurance, a company Cal Poly Pomona contracts with to provide health insurance coverage.
The International Center is a partner with faculty to invite international scholars to Cal Poly Pomona. If you need any additional information please contact Kelly McCullen, Coordinator for International Student & Scholar Services at (909) 869-2036 or by e-mail at firstname.lastname@example.org.
Please note that in recent years, housing and transportation have become increasingly difficult to provide for individuals who do not choose or cannot afford to stay at Kellogg West. While the International Center can advise you on options, you should be prepared to think creatively about how assisting the exchange visitor.