Cal Poly Pomona


Recruitment No. 50708
Administrative Grade Level Administrative Grade Level II
Collective Bargaining Unit N/A
College/Department Intercollegiate Athletics
Timebase Full-time, Management ( Ability to work nights and weekends in order to attend games, conferences and events)
  Management Personnel Plan (MPP II)
Application Materials Required University Application, Letter of Interest and Qualifications, Current Vitae or Resume, References and DMV Report Required
Anticipated Hiring Range Commensurate with qualifications and experience
Recruitment Closing Date Open Until Filled. 1st Review of applications will be on 5/27/14


The Department of Intercollegiate Athletics functions as an integral part of the educational environment at Cal Poly Pomona.  Its primary mission is to provide student-athletes with experiences that encourage their mental, physical, social and emotional development; enhance their capacity for working with others; and strengthen their decision making and leadership skills. The department also contributes to the campus community by conducting programs and presenting events in ways that effectively serve the public relations interest of the University and provide opportunities for entertainment and positive social interaction.


The Associate Athletics Director supervises selected programs and selected staff positions; coordinates all human resources appointments and contract letters; and works closely with human resources, faculty affairs, and student affairs to ensure staff/coaching appointments are timely executed.  The incumbent monitors, supervises and coordinates all CSU/CalNow reporting standards to ensure adherence; monitors roster management for all sports and ensures compliance with CSU/CalNow; communicates with coaches regarding the status of current and recruited student athletes; monitors and maintains athletic department salary and operating budgetary accounts and provides in-depth analysis on budget and financial matters to director and university administration.  The incumbent actively participates in budget meetings regarding state funds, Student Success Fee, ASI/IRA and Cal Poly Pomona Foundation; assists and recommends preparation of department annual budget; and meets regularly with coaches and staff members to review operations, sports and program needs.  The incumbent works closely with coaches, administrative staff and campus contacts to oversee timely and accurate admission, housing, financial aid and eligibility timeliness and procedures are met; serves as administrator-in-charge at selected home athletic events; coordinates and writes waivers as needed; writes annual evaluations for areas of supervision; and performs other duties as assigned.


Bachelor’s degree from an accredited university AND three (3) years of progressive responsibility in Intercollegiate Athletics in a position of administration; demonstrated ability to comprehend and navigate comprehensive financial models; ability to work numerous evenings and weekends in support of intercollegiate athletic events and special projects; outstanding communication skills; ability to handle and coordinate multiple projects; demonstrated working knowledge of NCAA rules and regulations; and a valid California Driver’s License and insurance is required.


Master’s Degree and experience working with student-athletes and past ability working with athletic coaches is desirable.


COMPENSATION: Salary is competitive and commensurate with background and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental and vision insurance, long term disability coverage, life insurance and retirement benefits.

TO APPLY:  Review of complete applications will begin May 27 , 2014 and will continue until the position is filled.  For application information and materials, visit our website at and refer to Job #50708.  All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant’s professional experience, accomplishments and prospect for success in this position AND (5) a copy of your current DMV Report.

Finalists for this position may be required to submit to and successfully pass a background check prior to being hired.


Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at:


The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Achieving Excellence as a Learning-Centered University