The confidentiality of a student’s educational records, including disciplinary records, are protected by the Family Education Right to Privacy Act (FERPA). If a student is found in violation of the Student Conduct Code, the student will then have a disciplinary record with the University. A disciplinary record is a confidential file that’s held in the Office of Judicial Affairs. For most cases they are held for seven years, and they can only be accessed a few ways:
A record may be accessed by an individual other than the student is if the student gives Judicial Affairs proper authorization. This authorization must be made in writing, with a verified signature of the student. Authorization can be revoked by the student at any time. The types of people who might look for permission to access a student’s disciplinary record are typically outside the University such as a friend, a family member, or a potential employer, or a graduate school.
- Judicial Affairs can, without the student’s permission, share information about the student’s disciplinary record with University employees who require this information to perform their job duties or have a legitimate educational reason to know this information.
- If Judicial Affairs receives a subpoena or a court order that demands access to astudent's disciplinary record, Judicial Affairs is obligated to comply with the request.
For more information on FERPA please visit http://www.csupomona.edu/~registrar/privacy-rights.shtml