Special Collections   And University Archives

University Archives

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  University Archives Policy

The University Archives Collection has been created to insure the preservation of materials relating to development of the University as well as the history of the Voorhis School for Boys and the W.K. Kellogg Arabian Horse Ranch.


The goals of the University Archives Collection are:

1. To obtain, through purchase or as gifts, materials outlined in the purpose statement above.

2. To organize these materials to provide bibliographic and physical access.

3. To staff this facility with trained personnel who can provide services to meet the informational needs of researchers - Cal Poly students, faculty and staff and also off-campus patrons.

Collection Policy

The collection may include materials in all formats. The types of materials which are collected include:

A. Official documents from the Office of the University President (e.g. Presidents' Report of Progress).

B. Publications of colleges, schools, centers, institutes and other major academic units.

C. Catalogs, bulletins, newsletters, flyers, brochures, yearbooks, programs and pictorial publications.

D. One original copy of all campus master's theses.

E. Minutes, reports, publications and records of the Academic Senate, Staff Council, Associated Students Inc., and the Alumni Association.

F. Copies of the student newspaper (The Poly Post), the staff bulletin (Cal Poly Pomona Bulletin) and the alumni newsletter (Poly Trends).

G. Historical audio and video tapes.

H. Historical negatives and photographs.

I. Miscellaneous materials (including artifacts and memorabilia) of historical value.

Materials Not Collected

Personnel records are excluded as are confidential materials. Books written by Cal Poly faculty are not purchased for the Archives Collection unless the books relate to the history of the University.

Plan of Service

Reference Service will be provided by the Special Collections Librarian. Other area support staff can help with paging and shelving materials and on special projects.


The Special Collections Librarian will serve as liaison with campus offices and units in an effort to guarantee the systematic deposit of historical material in the University Archives Collection.

Archives Policy 7/1997.


University Library Special Collections
Bldg 15 room N432 •  909-869-2087 • kjrichardson@cpp.edu