How to Set-up an Application Folder

This information pertains only to Cal Poly Pomona students

To Set up an Application Folder

1. Make an appointment with Roxanne Mendoza, the Administrative Support Coordinator for Pre-Professional Advising:
   • Roxanne Mendoza, Administrative Support Coordinator
     Biological Sciences Department.
     email:
     Office Location: 8-119
     Telephone: 1 909 869 5330
     Fax: 909-869-4078
2. Obtain from coordinator the Folder Setup Information Sheet 1 and 2 (S1 and S2). Read, sign, date and return these to the coordinator.
3. You will also need to submit a Waiver Form (S3) and Personal Information Sheet 4 (S4) - filling in as much information as you can, and return these to coordinator. Updates can be emailed to the coordinator at a later time.
4. All email correspondence with the coordinator from you or your references must contain subject headline “Pre-Professional: (Your Name) ”, for filing purposes.

Important Notes on Time Line:

• Allow at least 3 weeks for your references to write your letter of recommendation. Try to complete all these during the academic semester, not during the break. For example, if you plan to submit your applications in July, you should try to complete your application folder during Spring semester.
• Once all reference letters are received by the coordinator, you need to allow at least 2 weeks of processing time for the coordinator to send out your application. There is no exception to this.