Cal Poly Pomona

Metered Mail

Metered mail is picked up by the United States Post Office at 4:00 p.m. daily

Mail received in Distribution Services prior to 2:00 p.m. will be processed and sent out the same day. Mail received after 2:00 p.m. will be processed on a first-in, first-out basis.

Distribution Services affixes postage to outgoing business mail for university departments and organizations, and processes the pieces if they have a valid department return address and a valid postage account. Postage charges appear on the department's monthly financial statements.


Each department is to include its complete university return address on all outgoing mail. This procedure will ensure proper billing and/or return of mail to sender if for any reason it is undeliverable.

Unsealed business-size envelopes should be submitted with flaps down for metering on each individual envelope.

Envelopes must be sealed if they are larger than a #10 business envelope or a business envelope is thicker than 1/4". We cannot seal flat envelopes (example: 5 x 7 or 9x12).

Items submitted for metering that are not contained in an envelope and are folded should have a wafer tab seal to close the fold. Staples should not be used. If you should have a question regarding this procedure call Distribution Services for more information (extension 3349).

Separate first class mail from foreign mail with the foreign mail rubber banded or paper clipped together. Failure to separate foreign mail may result in the application of improper postage and a delay in mailing.

Certified, insured, registered, express mail and any other mail requiring special handling should be marked in a conspicuous manner and separated from other first class mail.

Sending out Personal mail

Distribution Services will accept outgoing personal mail with other mail. It will be picked up with the university mail at 4:00 p.m. It is the mailer's responsibility to make sure the piece has the appropriate postage affixed.