The last update was on: 08/16/2004 11:55 AM
PERSIAN SOCIETY AND CULTURE
California State Polytechnic University, Pomona
ARTICLE-I: PREAMBLE top
The Persian Society and Culture exists for the betterment of the California State Polytechnic University, Pomona Associated Students, Inc., as a whole
SECTION-2: PURPOSE: Specific
The aim of the Persian Society and Culture is to participate in the enhancement of the university's existing multicultural framework. Enhancement will be achieved through several channels:
1- Raising interest in the Persian/Iranian culture through exposition of:
2- Introduction to local Iranian entitles and contact of Persian communities:
- Guest speakers
- Field trips to relevant locations
The Persian Society and Culture shall not be discriminatory in terms of race, religion, color, age, sexual orientation, national origin, sex, physical or mental ability, marital status, financial or social status.
SECTION-4: OFF-CAMPUS ISSUES
This organization and/or its members, when taking stands on issues, recognizes and will fulfill the obligation to make clear that it/they in no way represent(s) the official position of the California State Polytechnic University, Pomona.
Article-II: NAME top
The official name of the organization shall be the Persian Society and Culture, California State Polytechnic University, Pomona.
Article-III: TRUST ACCOUNT top
SECTION-1 : MAINTENANCE
This organization, pursuant to its charter obligation, shall maintain a trust account with the ASI Business Office or the Cal Poly Kellogg Unit foundation. This organization may elect to maintain an account in an off-campus banking facility with prior approval by the university.
All moneys of this organization shall be deposited in, and disbursed from, this account following procedures outlines by ASI Business Office, the Cal Poly Kellogg Unit Foundation, or the off-campus banking facility. Should an off-campus account be opened by the officers of the organization, all required paperwork/documents must be submitted to the office of Student Life.
SECTION-3 DISPERSAL OF FUNDS
Should this organization become inactive by failing to apply for charter renewal, the trust account will be held as an inactive account for two (2) academic years. In the event this organization doesn't become active during the two (2) year period it is hereby declared that any fund remaining in said account are to be transmitted to the Association of Professors & Scholars of Iranian Heritage, an educational, charitable organization to aid this organization in carrying out its objectives. If said organization is no longer functioning at that time, or its objectives are no longer consistent with its original educational, charitable purposes, then the funds of this organization shall be transferred to Associated Students, Inc., California State University, Pomona, general fund.
ARTICLE-IV MEMBERSHIP top
The PERSIAN SOCIETY AND CULTURE endorses the Equal Opportunity Act in application to the club's membership policy. There will be two forms of membership: active and associate. An active member will be present in more than 75% of meetings. An associate member is an interested member of the faculty, administration, and staff. Membership fees may apply as agreed by club members and/or executive board.
SECTION-2 ELIGIBILITY REQUIREMENTS
Active members must be members of the Associated Students, Inc., at California State Polytechnic University, Pomona. Members must pay membership fee (which may vary), and participate in 75% of the meetings. The fee exemption may be applied to associate members only.
Suspension will result if a member shows disorderly conduct, gross misdemeanor, or other behaviors deemed unacceptable to our association. A member may be suspended or removed for the above stated reasons following a hearing by membership of the organization.
ARTICLE-V: OFFICERS top
SECTION-1: CATEGORIES OF OFFICERS
The officers of the PERSIAN SOCIETY AND CULTURE known as the executive board are president, vice-president, treasurer and secretary.
The president shall be spoke-person of the organization. Authority to expand organizational funds rests in the president with approval of the executive body.
The vice-president shall serve as president of the organization should the president be unable to attend his/her post. Executive power shall rest in the president and the vice-president equally and both have the power of calling for special sessions.
The treasurer shall be responsible for the handling of moneys, including the budgeting, the accounting of the organization's funds and the collection of dues at the second meeting of each quarter. Signatory authorization of fund and its dispersion shall be vested in the president, the vice president and the treasurer.
Secretarial duties shall be performed by the club's elected secretary. These duties shall include, but not be restricted to, reporting on minutes from last meetings and/or activities, correspondence, and contacting members about special and general sessions.
At the time of assuming office and during tenure in office, elected officers must meet all of the eligibility requirements as stated by the University. He/she will sign a Statement of Eligibility form when assuming office, and thereafter will accept the responsibility of monitoring his/her own grades and unit load to meet these requirements each quarter he/she is in office.
ARTICLE-VI: ELECTIONS top
Nominations will be made from the floor during a regular business meeting, prior to the election. Elections will take place the following week, during a regular business meeting.
SECTION-2: TIME OF ELECTION
Regular elections of officers take place annually during spring quarter, prior May 15.
Officers will be elected by secret ballot where the majority of votes will determine nomination of candidate in question. The club's advisor will be responsible for counting of votes. In case of non-majority votes in an election, all the votes for the third party, with the least ballots, shall be removed from race and election shall be repeated until a majority is present.
SECTION-4: ASSUMPTION OF OFFICE
Should a vacancy occur as the result of resignation or in completion of the office on officer's behalf, executive board will appoint someone immediately to fill the vacancy.
ARTICLE-VII : MEETINGS top
SECTION-1: REGULAR MEETINGS
Regular meetings shall take place bimonthly and may be expanded depending on activities. The executive board will make this decision deemed necessary.
SECTION-2 : SPECIAL MEETINGS
A quorum must be present at all special meetings and only the business for which a special meeting is called may be transacted at the meeting. In such a case, members must be notified by secretary, by phone, 48 hours in advance.
ARTICLE-VIII: QUORUM top
A quorum will consist of 51% of the active members ( i.e. more than 1/2 of all members must be present)
ARTICLE-IX : COMMITTEES top
SECTION-1 : ELIGIBILITY
At the time of assuming responsibility for a committee and during tenure in office, a committee chair must meet all the eligibility requirements as stated by university.
SECTION-2 : APPOINTING
The executive board will appoint committee as deemed necessary.
ARTICLE-X : DUES top
Membership collection will take place quarterly at the second meeting thereafter and will be performed by the elected treasurer. Assessments against members will be authorized by vote for active membership and concurrent approval by executive board.
ARTICLE-XI : ADVISOR top
SECTION-1 : ELIGIBILITY
The PERSIAN SOCIETY AND CULTURE shall have an advisor over 21 years of age who shall be a full/time member of the faculty, administration, or staff of the California State Polytechnic University, Pomona. The advisor may not be on leave of absence at any time during his/her term of appointment.
SECTION-2 : SELECTION AND APPOINTMENT
After an advisor has been nominated by organization and approved by his/her Department Head, final approval and actual appointment will be made by the Director, Office of Student Life. If the advisor is the Department Head, then the immediate supervisor would also need to approve before final appointment is made by the Director of Student Life.
SECTION-3 : DUTIES
The advisor's responsibilities include attendance and participation in as many organizational meetings and activities as is practical, signing all forms related to the scheduling of activities and the disbursement of funds, and the other duties outlined in Office of Student Life's Advisor's Guide.
ARTICLE-XII : AMENDMENT top
SECTION-1 : MEANS OF AMENDMENT
Any member can amend the charter during a meeting. Voting on proposal amendment will take place during the following meeting, and at least a 70% of affirmative vote is required to approve proposed amendment.
SECTION-2 : APPROVAL
All amendments with the charter shall be filed with The Office of Student Life, submitted with the Change of Amendment Form, indicating the date and method of adoption. Revision shall be incorporated into a fully revised copy of the charter. Any amendment(s) which change(s) the purpose or intent of the organization or substantively modify(ies) the Charter;s provisions shall be approved by the University before taking effect.
SECTION-3 : COMPLIANCE
This charter shall not conflict with the By-Law of Associated Students, Inc., or with the policies and regulations of the California State Polytechnic University, Pomona, the Trustees of the California State University and Colleges, or the State of California. Any stipulationss applying to all chartered organizations made by the university shall be considered to be immediately enforceable, whether contained in these Charter Provisions or not.