Frequently Asked Questions
Contact the office as soon as you know that you will be submitting a proposal. Please use our Intent to Submit Form.
- ORSP requests that all proposals be submitted through CAYUSE at least five (5) working days prior to an agency deadline. The proposal should be full, complete, and approved by all appropriate parties. The primary reasons for requesting five working days to review are:
- To assist the Principal Investigator (PI) in creating and submitting a proposal that is within sponsor guidelines including: assistance with an appropriate and accurate budget, assistance with format to ensure that the proposal is complete.
- Since the proposal document is submitted and the award is made to the University, not to the PI, ORSP has the legal and fiduciary responsibility to ensure that all University, sponsor, State and Federal regulations, laws, and policies are met.
- Because the actual proposal development process can take days, weeks, and even months, we recommend that the PI contact the ORSP very early in the proposal process, so the administrator can help facilitate the overall process.
- The PI is responsible for the coordination and preparation, management, and technical reporting of all proposal and submission materials. Although the institution signs sponsored agreements and is legally responsible to the sponsor, it is the PI that is responsible for the proper fiscal management and conduct of the project and for compliance with all terms and conditions of a sponsored agreement, for efficiently and effectively managing project funds within approved budgets, and for completing the project in a diligent and professional manner. This includes all compliance and contractual terms and conditions. PIs should remember that once all approvers have approved a proposal, that proposal must then be officially submitted to ORSP by the PI
- Responsibilities of Dean and Department
- Projects are conducted as a department or college function. The Chair and Dean acknowledge their approval and the use of university personnel, facilities, and students by approving a proposal
- Authorized organizational representative
- The CPP Foundation, The Provost and the Chief Financial Officer
- NOTE: If a project is over expended or if expenditures are disallowed, the department or college is expected to cover this cost
For proposals in which CPP is the lead organization and is subcontracting with another organization, ORSP needs to approve a project narrative and budget for the subcontractor. A subrecipient form by the organization's Authorized Organizational Representative must be included, along with a copy of the organization's negotiated F&A cost rate, if available.
For a revised budget that needs authorized organizational representative signatures, ORSP needs a copy of the new budget and any other materials being submitted to the agency. If any changes have been made to the project narrative, a copy of the new narrative should be supplied as well.
If the sponsor limits or does not allow F&A costs, the investigator must provide to ORSP, with the proposal, a copy of the sponsor guideline stating the F&A cost policy. ORSP will accept this limitation if it is a standard policy applied across all applicants for the sponsor or the sponsor’s specific program.
ORSP asks that the faculty and staff fringe rates be estimated based on the actual fringe rate. Please contact your college Budget Analyst or contact ORSP for these rates.
Be sure to include shipping costs in the budget proposal. If you don't, the purchasing process may be delayed for lack of a budget for shipping.
No. The equipment, supplies, etc. is property of the institution. The institution received the grant; you as the Principal Investigator, conducted the grant.