To provide efficient and consistent response to public records requests, the university has identified Sharon Reiter, Associate Vice President for Human Resource Services, as the administrator responsible for accepting, reviewing, and responding to all requests. Faculty and staff should not respond directly to requests from the public for university record access.
These requests often involve interpretation of the several laws and policies that govern the release of information. Regulations such as the California Public Records Act, the federal Freedom of Information Act, and the California Information Practices Act provide for public access to certain records, but at the same time provide exemptions for the protection of personal privacy. Only certain records, or portions of records, are publicly available, and inquiries must be specific and in writing.
Public records act requests should be directed immediately (within one business day of receipt) to:
Sharon L. Reiter
Associate Vice President, Human Resource Services
C.L.A. Building 98, Room B1-20
Cal Poly Pomona
3801 W. Temple Avenue
Pomona, CA 91768
The California State University (CSU) Records Access Manual provides an overview of the three most significant statutes governing access to records in the possession of Cal Poly Pomona- (1) the California Public Records Act, which is now embedded in the constitution; (2) the Information Practices Act; and (3) the Family Educational Rights and Privacy Act (commonly known as FERPA or the Buckley Amendment).
While there are other statutes that govern more specific categories of records, these three are the most generic and come up most frequently. The discussion in this manual is not exhaustive. Consultation with University Counsel on specific questions as they arise is encouraged.
The Records Access Manual is available on the Internet at: http://www.calstate.edu/gc/Docs/Records_Access_Manual.doc