Before an Employee Can Be Authorized to Drive on University Business
Before authorizing an employee (Faculty, Staff, Student Assistant, or Volunteer) to drive any vehicle* on university business they must comply with the following requirements/steps:
- Possess and maintain a valid California Driver's License and a good driving record
- Enroll in the DMV Employer Pull Notification Program
- Complete Defensive Driver Training
- Complete Authorization for Use of Personal Vehicle
*Note that 'vehicle' includes but is not limited to the employee's personal vehicle, a rental vehicle, state vehicle (i.e. car, truck, van, electric cart, farm equipment, etc.)
Employees who drive on university business must possess and maintain a valid California driver's license. The driver's license must be appropriate for the job and vehicle(s) to be operated. The employee must have and maintain a good driving record.
Employees who drive on university business must be enrolled in the Employer Pull Notification Program. The California Department of Motor Vehicles provides an initial DMV report to the university and sends updated reports when there is a change to the employee's driving record, i.e. tickets, suspension, etc. When driving records raise significant doubt as to a person’s ability to drive safely, permission to drive on University or State business will be re-assessed on a case-by-case basis. The Employer Pull Notification program is key to maintaining the safety of our drivers and campus community at large.
Current List of DMV Pull Program Participants:
If you need to verify if an employee is already in the DMV Pull Program, view the list (PDF) (requires a Cal Poly Pomona employee user name and password to view).
To Enroll in the DMV Employer Pull Notification Program:
Please complete the Application for Vehicle Operation and Authorization to Drive University/State Vehicle (PDF) and submit it to Maribel Nerio, Risk Management, CLA Building 98, Room B1-35. Within 3-4 weeks, we will receive the DMV report and notify the employee and their manager of the authorization status.
Employees who drive on university business must have completed the CSU approved Defensive Driver Training Program (DDTP) in the past four years and have agreed to re-certify every four years. This training is mandated for employees who drive on university business at a frequency of at least once per month and for all student assistants who are to be authorized to drive on university business, regardless of driving frequency. This program is now offered on-line and is recommended for all employees, not just those who are mandated to take the training.
Defensive Driver Training Program Participant List: Following is a link to the complete list of employees, past and present, who have completed Defensive Driver training through Cal Poly Pomona and the date certification was last completed: http://www.cpp.edu/~ehs/files/occupational/xls/TrainingDatabase.xlsx (Requires a Cal Poly Pomona employee user name and password to view).
How to Access the Defensive Driver Training
Faculty and Staff: Must complete the Defensive Driving Fundamentals (CSU) course through Skillsoft Web Based Training. For instructions on how to access the training, visit the Environmental Health & Safety web page regarding Skillsoft Training Programs at the following link: http://www.cpp.edu/~ehs/training.shtml
Student Workers: Must complete the State of California's Department of General Services' (DGS) program entitled, "Defensive Driver Training (DDT) - Online."
Visit the following link for information about the training and how to access it: http://www.dgs.ca.gov/orim/Programs/DDTOnlineTraining.aspx. After completing the training program, the student worker needs to follow the steps provided for completion of a Self-Certification Acknowledgement Certificate. This certificate is to be submitted to Training Coordinator, Environmental Health & Safety, CLA Building 98, Room B1-35.
If using a private vehicle on university business, the employee must complete and have on file in the department a current STD Form 261--Authorization to Use Privately Owned Vehicle on State Business (PDF). This form needs to be re-certified annually and maintained in the employing department.
California State University (CSU) Use of University and Private Vehicle Policy Guidelines
Employees who drive on university business must review and agree to abide by the California State University (CSU) Use of University and Private Vehicle Policy Guidelines (PDF).
Authorization to Travel on State Business
An Authorization to Travel on State Business (PDF) form (F-2963-00) must be completed to cover each instance the employee will be driving on university business.