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Volunteers

The CSU has a Volunteer Policy, which provides guidance and good practices for CSU volunteer programs.  The policy includes the definition of volunteers as well as information regarding background checks for volunteers.  The Volunteer Identification Form must be renewed annually.

MANDATORY REPORTER

ALL CSU volunteers are designated as “Mandated Reporters”.  Mandated Reporters means that CSU volunteers are required under the California Child Abuse and Neglect Reporting Act (CANRA) and CSU policy to report suspected child abuse and neglect to specified authorities.  Refer to the Human Resource Services, Mandated Reporters - CANRA website for additional information, including the Mandated Reporter forms and on-line training. 

No matter the length or frequency of service, ALL CSU volunteers, both existing and new, are required to sign the Mandated Reporter statement form prior to providing service.

Volunteers are considered “Limited Reporters”.  As a Limited Reporter, whenever in your volunteer capacity or within the scope of your volunteer service you have knowledge of or observe a person under the age of 18 years whom you know or reasonably suspect has been the victim of child abuse or neglect on CSU premises or at an official activity of, or program conducted by the CSU, you must report the suspected incident (Penal Code §§ 11166(a) and 11165.7(a)(41)).

Both existing and new volunteers must sign the Limited Reporter statement.  Volunteers who refuse to sign the statement presented to them, without exception, cannot serve as a volunteer. 

Reference CSU Executive Order 1083 http://www.calstate.edu/eo/eo-1083-rev-7-21-17.html

The Volunteer Identification Form (Rev. 1/2018) (PDF) and the Acknowledgment Form for Limited Reporters, Attachment C, must be kept together and retained in the College or Department Office.  Records should be retained for four years after the volunteer service ends.

MANDATED REPORTER TRAINING

It is strongly encouraged, but not required that volunteers take the Mandatory Reporter training. 

To request access to the training in Skillport, ask your campus manager to send an email request to Cal Poly Pomona's Training & Professional Development, including the information indicated below.   It will take approximately one week for the set up.

  • Email to:  trainingandpd@cpp.edu
  • Subject Line:  Request for Volunteer Access to EO 1083 Skillport Training Course
  • Information to include in the email:  Volunteer's name, and both the program in which the volunteer works, and their role.

BACKGROUND CHECK

Some volunteer service requires a background check to be satisfactorily completed before starting the volunteer assignment. 

In an effort to provide the safest possible environment for minor children a background check is required for volunteers who perform work involving regular or direct contact with minor children, including at CSU-hosted recreational camps. The term “recreational” includes, but is not limited to, sports, dance, academic, and other recreational camps or clinics for minor children hosted by the CSU. 

The Education Code § 10911.5 requires an employer to fingerprint any employee who will have direct contact with minor children in a recreational program and to submit the fingerprints to the Department of Justice. CSU Policy requires fingerprinting for any employee or volunteer who will have direct contact with minor children in a recreational program or camp operated by the CSU or on CSU property.

QUESTIONS

For questions regarding mandated reporter and/or background check requirements contact:

Whitney J. Fields
Executive Director, Institutional Risk & Emergency Management
Office: (909) 869-3988 

Or

Sandra Bufalini, C.C.P.
Manager, Employment & Compensation, Human Resource Services
Phone:  (909) 869-2927
Email:  sbufalini@cpp.edu