Cal Poly Pomona
Human Resource Services
Administrative Affairs Division


Cal Poly Pomona, in conformance with California State University (CSU) policy and procedure, appoints volunteers to fulfill operational needs of the campus community.

Definition: A volunteer is an individual who performs work or provides services without compensation, whether on an ongoing basis or for a short term event.

Distinguishing Characteristics

The volunteer appointment is distinguished from other positions/classifications in that the duties to be performed may vary from incumbent to incumbent and the appointment is not based on CSU job classification.

Typical Activities

Volunteers may perform a variety of functions in support of Cal Poly Pomona activities. Some examples of volunteer work include, but are not limited to: volunteers that assist in teaching, registration, graduation, special events, or students who volunteer for campus events or activities.

Minimum Qualifications

Volunteers must have the necessary training and supervision to safely carry out the volunteer work and depending on the particular function to be performed, must meet the approved license/certification and CSU requirements. Requirements may include fingerprinting, background checks, and other processes established for specific types of work that may be required as determined by the Campus President, the CSU, or the external agency at which the individual provides volunteer services.

Volunteers Under the Age of 18

CSU volunteers may be under the age of 18. If it is believed that the CSU volunteer may be a minor, ask the volunteer if he/she is 18 years old or older to determine appropriate restrictions. If the CSU volunteer is under 18 years old, request the date of birth to determine specific restrictions.

Although CSU volunteers are not employees, campuses may refer to the CSU Employment of Minors policy for guidelines on restrictions that may apply. This document can be found on Systemwide Human Resources' Employment Policies Web site at: .


Individuals appointed as faculty, staff, or student volunteers under this policy are covered as an employee for purposes of Workers' Compensation and state liability insurance; however, Workers' Compensation coverage is not provided to students participating in University-sponsored community service learning (CSL) programs. The community agency for which the CSL student is providing service and Cal Poly Pomona should develop an agreement that articulates liability for Workers' Compensation and other insurance coverage prior to the students' placements.

Volunteers may drive a vehicle on official Cal Poly Pomona business as long as they possess a valid driver's license, an active defensive driver training certificate, have a good driving record and for appointments longer than 30 days be enrolled in the DMV pull program. Also, all appropriate documentation must be completed granting approval to drive on university business.

Volunteers must possess, prior to appointment, the appropriate license or certificate, if required. For example, a medical doctor volunteering his/her services must have a current license to practice medicine in the State of California and meet other special CSU qualifications.


Volunteers are appointed by use of the Volunteer Identification Form (Rev. 4/2004). The completed Volunteer Identification Form must be kept on file in the appointing department for approximately one year.

Volunteer Identification Form (Rev. 9/2011)


Contact Valerie Eberle, Manager of Workers' Compensation & Risk Programs, by telephone at (909) 869-4846, or by e-mail at , for further information on volunteer appointments.