Abstract Submission Process & Guidelines

* Abstract Submission Process
* Types of Presentations
* How to Prepare an Abstract
* Abstract Submission is now Closed (Oct 14, 2008).

SCCUR 2008 invites undergraduate students to give formal presentations or displays of original research, scholarly activities, or creative endeavors in all academic areas. Presentation formats may be as diverse as the fields they represent but must be appropriate to the discipline.

Abstract Submission Process

Undergraduate students who wish to present their faculty-mentored research or scholarly/creative activity at SCCUR must complete the Abstract Submission Form. Completion of this form is due no later than Monday, October 13, 2008.
The form asks for

* the number of undergraduate presenters/authors and faculty mentors associated with the presentation (please note that in the case of group projects or presentations, only one submission per project is needed);`
* contact information for presenters and mentors;
* the presentation’s title and certification that the abstract has been approved by a mentor;
* an uploaded electronic version of the project’s abstract, prepared as a Microsoft Word document (see How to Prepare an Abstract);
* the disciplinary area in which the research was done, and certification that the work has (if appropriate) been approved by institutional oversight boards and committees, and
* the presentation’s type (see Types of Presentations) and electronic and audio-visual equipment needs for the presentation.

A confirmation via e-mail will be sent to the student presenter(s) and faculty mentor(s) when the submission has been received. It will include a code allowing them to access and update the submission. Further pre-review edits will need to be completed by the deadline for submission, which is Monday, October 13, 2008.

Once the deadline for submission has passed, the review process will start. All abstracts will be read by professional reviewers (faculty in the appropriate disciplines) who will accept, reject, or request revision. IT IS ESSENTIAL THAT APPLICANTS AND THEIR MENTORS CHECK E-MAIL DURING THE PERIOD 10/3-10/17/2008, AS THE REVIEW PROCESS TAKES PLACE, SO THAT IF REVISIONS ARE REQUESTED THEY CAN BE UNDERTAKEN IMMEDIATELY. When requested, revisions may be made by using the abstract code to access and update the abstract, which will then be re-reviewed.

The results of reviews will be sent to student presenters and faculty mentors as soon as possible, with a goal of achieving final decisions by Wednesday, October 22. Notifications of final decisions will be sent by e-mail. Presenters and mentors will also be reminded to register for the conference at this time.

Types of Presentations

Poster Presentations

Poster presentations are displays on poster boards. Poster can be no larger than 4' (height) by 4' (width). Poster boards will be provided.

Posters must be readable from at least three feet away. The presentation title must be at least two inches high, and beneath the title, the name(s) of the student author(s), faculty advisor, and home institution must be at least one inch high. SCCUR reserves the right to cancel a presenter’s poster session if the above requirements are not met. See Presentation Guidelines for more specific information on how to prepare a poster presentation.Presenters must be available at their posters to to discuss them during their assigned poster session.

Oral Presentations

Oral presentations will be 15 minutes in length with three additional minutes allotted for a question-and-answer period. This schedule will be strictly enforced. See Presentation Guidelines for more specific information on how to prepare an oral presentation.
Performing Arts/Visual Arts Presentations

SCCUR is particularly interested in presenting works in the performing or visual arts. Some kinds of performances may fit easily into the format of 18-minute oral presentations (or into longer group presentations like poetry, dance, or theatrical presentations). But potential arts presenters with other time and space needs are encouraged to explore these with the SCCUR organizers by writing directly to sccur08@csupomona.edu.

How to Prepare an Abstract

Students must submit abstracts of their faculty-mentored research, scholarly, or creative activity. Presenters will be selected on the basis of the quality of their abstracts. All abstracts must be received by Monday, October 13, 2008. Please note that in the case of group presentations, only one submission and abstract per project is needed.

Abstracts will differ according to the discipline in which the work has been done, so students should work closely with their faculty mentors while drafting the abstract. In general, though, all abstracts must include sufficient information for reviewers to judge the nature and significance of the topic, the adequacy of the investigative strategy, the nature of the results, and the conclusions. The abstract should summarize the substantive results of the work, and it should not merely list topics to be discussed. Abstracts will be published in the Conference Program, so they must be submitted in polished final form.

Abstract Content

The abstract should be a single paragraph no more than 250 words long. It should be prepared in Microsoft Word, 12-point Times New Roman font, single-spaced.

It should be written in grammatically correct, logically connected sentences, and it should be understandable by any audience with a reasonable knowledge of its field.

It should briefly define the problem, question, or specific topic addressed by the research or scholarship, or the purpose of the creative project; it should indicate the methods and/or approach taken in the inquiry; and it should summarize your results or conclusions.

It should not include charts, tables, figures, or spreadsheets.

Abstract Heading

The abstract heading should include the following:

1. Title of paper (if your title includes scientific notation, Greek letters, bold, italics, or other special characters/symbols, make sure they appear correctly here in Microsoft Word);
2. First and last name of author, followed by the name of the author’s academic institution. Please include any additional undergraduate co-authors, whether they are presenting with you or not.
3. Name(s) of faculty mentor(s), followed by academic institution.

Sample Abstracts