College of Science

Withdrawals and Leave of Absences FAQ

  1. What is the timeline for dropping classes?
  2. What do serious and compelling reasons mean?
  3. Can I choose to drop one class or will I need to drop all courses?
  4. What is a Leave of Absence? When do I need to submit this form?
  5. If I am only going to absent for two quarters do I need to file a Leave of Absence?

1. What is the timeline for dropping classes?
Timeline/Deadline Type of Drop How Drop Is Done

From the 1st day of registration through the 5th day of the quarter

Students may drop classes without a notation on their record. 

Through BroncoDirect 

From the 6th day of the quarter through the 15th day of the quarter 

Students may drop classes with a grade of W. Undergraduate students are limited to 28 units of recorded course withdrawals, i.e., where students receive "W" grades in the classes dropped. 

Through BroncoDirect 

From the 6th day of the quarter through the 15th day of the quarter 

Students who need to drop classes after the 5th day of instruction because of illness or other problems of a serious nature beyond their control may request that such course withdrawals not contribute to the 28-unit limit of recorded course withdrawals.

Upon review of documentation, substantiating the reason for class withdrawal is of serious nature beyond the student's control, the College Dean (Associate Dean for the College of Science) may approve that such course withdrawals not contribute to the 28-unit limit. 

  1. Drop through BroncoDirect
  2. Fill out "Request to Drop Classes After the 3rd Week of the Quarter" petition and attach supporting documentation.
  3. Get Instructor's signature.
  4. Bring petition to the College of Science Advising Center, Building 3, Room 1645.  Advising Center will obtain signatures for student (Department Chair, Associate Dean, and Academic Programs).

From the 16th day of the quarter through the last day of the 8th week 

Students may drop classes only for serious and compelling reasons clearly beyond the student's control.  Students should request to drop their entire schedule not just one in a full schedule.  Failure in a class or changes to schedule is not acceptable reasons for withdrawing.

Students may request that such course withdrawals not contribute to the 28-unit limit of recorded course withdrawals. 

  1. Fill out "Request to Drop Classes After the 3rd Week of the Quarter" petition and attach supporting documentation.
  2. Get Instructor's signature.
  3. Bring petition to the College of Science Advising Center, Building 3, Room 1645.  Advising Center will obtain signatures for student (Department Chair, Associate Dean, and Academic Programs).

Student should continue to attend classes and submit coursework until all three levels have approved the request.

From the 8th week through the last day of finals week 

Students must drop all courses only for serious and compelling reasons clearly beyond the student's control.

Students may request that such course withdrawals not contribute to the 28-unit limit of recorded course withdrawals. 

In situations where the student has completed sufficient work in the class to permit the instructor to evaluate the student's performance in the class, the student need not withdraw from the course, and the instructor may submit a grade on the class grade roster. 

  1. Fill out "Request to Drop Classes After the 3rd Week of the Quarter" petition and attach supporting documentation.
  2. Get Instructor's signature.
  3. Student will need to retrieve the signatures of the Department Chair, Associate Dean, and academic programs themselves.

Student should continue to attend classes and submit coursework until all three levels have approved the request.

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2. What do serious and compelling reasons mean?

A serious and compelling reason means that the student needs to drop classes for reasons outside of the student’s control. Examples of these reasons could be: accident, illness, death in the family, military service and legal issues. Documentation (Ex: police report, doctor’s note, death certificate, letter from the military, lawyer, etc.)  needs to be attached to the petition to Request for Class Withdrawal for Serious and Compelling Reasons : https://www.cpp.edu/~cba/student-success-center/documents/CourseWithdrawal.pdf

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3. Can I choose to drop one class or will I need to drop all courses?

After the 8th week, you will need to drop all of your courses or none at all.

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4. What is a Leave of Absence? When do I need to submit this form?

Leave of Absences are meant to inform the university that a student will not be enrolling in courses. You may petition for a leave of absence for such reasons as: professions or academic opportunities, such as travel or study abroad, field study, research project, medical reasons. Leaves may be granted for a maximum of 2 years or eight consecutive quarters. The reason for requesting a leave must be stated completely and clearly. You must submit the Leave of Absence form no later than two weeks prior to the prescheduling of continuing students for that quarter. To find the Leave of Absence petition, please click here: https://www.cpp.edu/~cba/student-success-center/documents/loa_459.pdf

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5. If I am only going to absent for two quarters do I need to file a Leave of Absence?

No, you do not need to file a Leave of Absence.

You may be absent from the university (“stop-out”) without filing for a leave of absence if the leave does not exceed the absences permitted below:

Last Quarter Attended 1st Quarter Out
Absence Permitted
2nd Quarter Out
Absence Permitted
Must Attend
Winter Spring Summer Fall
Spring Summer Fall Winter
Summer Fall Winter Spring

If your last quarter attended was Fall, please look over the following chart for clarification:

Last Quarter Attended 1st Quarter Out
Absence Permitted
2nd Quarter Out
Absence Permitted

Absence Permitted
Must Attend
Fall Winter Spring  Summer Fall

*Please note: If you expect your leave to be longer than the above stop out quarters allowed, you will need to file for a Leave of Absence.

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