Q: My professor just told me there was evidence of plagiarism on my assignment, what should I
If your professor has found evidence of plagiarism he or she will send a report about the
incident to Student Conduct & Integrity. Student Conduct & Integrity will notify you via your university email regarding your next steps.
Q: I just received a letter from the Office of Student Conduct & Integrity, what should I do?
The Office of Student Conduct & Integrity receives reports from various campus members and staff. If you are receiving a letter, you were most likely involved in an incident which occurred on or off campus in which a potential violation of the student conduct code occurred. Please do what the letter instructs you to do. If it instructs you to schedule a meeting, please call our office by the deadline issued to avoid a hold being placed on your student account.
Q: Can I obtain a copy of the incident report that was sent to Student Conduct & Integrity?
If you would like to receive a copy of the incident report you may contact the office at firstname.lastname@example.org or call 909-869-6985 to obtain more information.
Q: What may I expect during my meeting with Student Conduct & Integrity?
During a meeting, the Student Conduct Administrator will review with the student the following information: the report(s) submitted to the Office of Student Conduct & Integrity related to the incident in which the student was involved, the alleged Student Conduct Code violations, and the Student Conduct process. The student will have an opportunity to respond to the allegations and present any other relevant information, documents, or statements written by witnesses and other involved persons. Honesty is always emphasized, as it is an important factor that is taken into consideration during the decision-making process. A meeting is typically scheduled for one hour; however, the actual amount of time needed will vary according to the complexity of each case.
Q: If there are other people involved in my case, am I allowed to talk to them?
Through the investigation, students are expected NOT to discuss the case with other students, including any questions during the meetings or what the student said to the administrator. Likewise, any other students involved in the case or any witnesses in the investigation will be expected NOT to discuss the matter at hand. The student(s) involved and any witnesses are protected from retaliation for participating in the investigation and have a duty not to retaliate against anyone for the person’s participation in the investigation. If you or a witness feels that they have been subjected to retaliation or a threat of retaliation, inform the student conduct administrator immediately.
Q: Do I have to attend my meeting with the student conduct administrator? or my hearing?
No, but it is strongly recommended. If you do not attend, your meeting, a notice of decision of your case will be determined without the benefit of your unique input. A sanction will be determined based on the preponderance of the evidence available.
Q: Do I need to hire a lawyer?
Students have the right to obtain legal counsel, but rarely is one required. The lawyer’s role would be advisory only, and they may not speak on the student’s behalf (Executive Order No. 1078, Article III, Section C). The role of the attorney or advisor is therefore limited to assistance and support of the student in making his/her own case. If the student will be accompanied by an attorney, Student Conduct & Integrity must be notified with the name and contact information of their attorney at least three (3) working days prior to the meeting.
Q: What if I have a witness(es) who was present during the incident in which I was involved?
If a student has any witnesses who are able to provide the Director of Student Conduct & Integrity with more information, he/she is welcome to refer these individuals to the Office of Student Conduct & Integrity. Students may not bring witnesses with them to meetings.
Q: Will I be expelled from the University? What are the outcomes?
Sanctions depend on the severity of the offense. They can range from disciplinary probation to expulsion from the University.
Q: What types of sanctions can be imposed in my case?
There is a range of sanctions used by the Office of Student Conduct & Integrity, from educational and remedial sanctions (assignments, research, essays, or community service) to expulsion from Cal Poly Pomona and all campuses of the CSU system. Many times, other educational sanctions may be imposed, such as educational referrals for alcohol assessment or referral to Student Health and Counseling Services. If damage to property is involved, restitution may be required as a part of the sanction plan. This list is not inclusive of all sanctions. Specific questions can be answered by calling our office at (909) 869-6985.
Q: What if I don’t agree with my sanctions? Can I appeal?
Yes. Appeals must be made within 3 working days of the date on your Notice of Decision or issued Settlement Agreement. The student's appeal may request that the sanctions be reduced, or that the student wants to move to a formal hearing. Appeals must specify in detail one or more of the following: lack of substantial bases of fact to support the sanction (invoked or proposed), incongruity of sanction with the offense, unfairness in the proceedings, or newly discovered important evidence not known at the time of the investigatory meeting.
Q: Will a sanction from the University affect me after I graduate?
Probation, suspension, or expulsion will be noted on your academic transcript (probations suspensions will be noted only for the term of your probation/suspension). Disciplinary records are kept for 7 years unless otherwise noted, with the exception of expulsion records which are kept indefinitely. Any schools or companies to which you give permission to inquire about your academic records will be notified that you have a conduct record. Many graduate schools request your academic records, as do many government agencies if they are considering hiring someone (FBI, etc.).
Contact the Office of Student Conduct & Integrity immediately. There are some circumstances where a student may qualify for an extension. That decision must be made by the director and in some cases the Administrative Specialist. Extensions are not able to be granted by persons who supervise community service work.
Q: What is the purpose of sanctioning students who have violated the Student Conduct Code?
Included among the purposes of the judicial process are promoting civility, respect, and integrity; providing a safe environment for members of the university campus community; and addressing behaviors that contradict expectations of a Cal Poly Pomona student. Sanctions are the outcomes resulting from a violation in which a student is found responsible for violating the Student Conduct Code. The purpose of sanctions is to provide students with an opportunity to learn from experience and bring greater awareness of the impact of choices on themselves, others, and the communities of Cal Poly Pomona.
Q: Can I be charged with a violation of the Student Conduct Code for something that happened
Yes. The University reserves the right to extend jurisdiction in certain situations.
Q: Who has access to my records?
The Office of Student Conduct & Integrity maintains the confidentiality of student records in accordance with FERPA (Family Educational Rights and Privacy Act). In cases involving acts of violence, the complainant may be notified of the outcome of the judicial proceedings, when appropriate. Otherwise, no information will be released without the written consent of the student whose file is in question, or by court order or subpoena. (See confidentiality page by clicking “Confidentiality” on navigation bar to the left).
Q: Why is there a Student Conduct & Integrity hold on my student account?
There are two primary reasons you may have a hold on your student account: (1) failure to schedule a meeting or respond to Student Conduct & Integrity communication and (2) failure to complete sanctions as a result of a previous judicial decision. To address the hold please contact our office at (909) 869-6985. You may be asked to schedule a meeting for a later date.
Q: What should I do if I have also been charged criminally? Isn't this double jeopardy?
The judicial process is separate from the criminal court proceedings. If you've already been to court for the alleged incident, then you have fulfilled your obligation to any violation of California Law. You have not, however, met your obligation for California State University policy. Even if the courts found you "not guilty" or determined there was not sufficient evidence to hear your case in court, you must still meet with the Office of Student Conduct & Integrity to resolve the matter with the university.
Q: Will my parents know about my case?
All communication will be with the student. Students may choose to inform their parents of the incident. FERPA is a federal mandate which protects the privacy of your disciplinary proceedings. For example, if a parent, lawyer, or friend calls to inquire about your case, no information will be given unless Student Conduct & Integrity has the authorization to do so.