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Capacity and Preparatory Review Sub Committee

Sub Committee Members

Capacity and Preparatory Review Sub Committee Meeting Minutes and Notes




Charge for the Capacity and Preparatory Review Sub-Committee

First Draft: 11/29/2005

As a member of the Sub Committee for the Capacity and Preparatory Review, you play an important role in assisting with the collection, analysis, and reporting of data as it relates to Cal Poly Pomona's capacity and preparedness to fulfill our mission. This is a critical Sub Committee that sets the stage for the Sub Committee on Educational Effectiveness.

The Preparatory Review examines the extent to which Cal Poly Pomona meets Core Commitment One of the WASC guidelines: "The institution functions with clear purposes, high levels of institutional integrity, fiscal stability, and organizational structures and processes to fulfill its purposes." This review is sometimes referred to as the "capacity review," since it examines the resources that would make it possible for Cal Poly Pomona to provide a stable, responsible, and educationally effective education for all of its students.

The Preparatory Review is intended to be a focused review which includes a site visit with clearly defined purposes and procedures. These purposes and procedures include:

  1. Assure that the data presented fairly and accurately portray the state of Cal Poly Pomona at the time of the review.
  2. Evaluate key resources, structures, and processes to assure that they operate at or above the threshold levels acceptable for accreditation and, where appropriate, identify any capacity- related issues that need to be carried forward in the Educational Effectiveness Review.
  3. Assess Cal Poly Pomona's preparedness to undertake the Educational Effectiveness Review and assist the Steering Committee in refining its focus and plan for that review.

To support the Preparatory Review, Cal Poly Pomona is responsible for developing a Preparatory Review Report. The following structure is suggested:

  1. An Introduction that describes the contents of the Institutional Presentation together with any changes in the context that may have arisen since the approval of the Proposal.
  2. The Institutional Proposal, which includes:
    1. An updated set of Basic Descriptive Data originally submitted with the Proposal;
    2. A set of prescribed exhibits and statistical data displays;
    3. A set of exhibits and data displays chosen by Cal Poly Pomona as evidence of its Commitment to Capacity.
  3. Reflective Essays in regard to each specific Standard that indicate what the exhibits contained in the Portfolio mean to Cal Poly Pomona, what issues they raise, and why those included were chosen in addition to the prescribed exhibits.
  4. A Concluding Essay that summarizes Cal Poly Pomona's case that it meets the Commitment to Capacity, provides a reflective view of its strengths and weaknesses in relation to the Commission's Standards, and proposes appropriate recommendations and follow-up steps. The Concluding Essay should include commentary on Cal Poly Pomona's preparedness for undertaking the Educational Effectiveness Review.
  5. An Appendix that documents Cal Poly Pomona's response to previous concerns identified by the Commission in its action letter and major recommendations of the last visiting team.

To verify the evidence included in the Preparatory Review Report, there will be a brief site visit using the methodology of academic visit. Characteristics of the site visit include the following:

  1. Review Teams will normally range from two to four people;
  2. On campus reviews normally last between one to two days;
  3. The Review Team is responsible for assuring "due diligence" on the part of Cal Poly Pomona. A sample of key processes and issues will be selected by the Review Team in advance of the visit for review and auditing.
  4. The Review Team is expected to review the Report prior to the site visit to clarify any ambiguities, request additional evidence, and/or submit questions or issues that it wishes to explore in more detail.
  5. The Review Team will prepare a report commenting on Cal Poly Pomona's compliance with accreditation standards, especially those in relation to the Core Commitment of Institutional Capacity. The team is also expected to comment on the Cal Poly Pomona's preparedness to engage in a serious analysis of Educational Effectiveness. The team report will be submitted to Cal Poly Pomona for comment in errors of fact before the report is finalized and sent to the Commission.

Committee Timeline

Draft – Updated 1/8/2008

Spring and Summer 2006

  • Institutional Proposal submitted and accepted by WASC
  • Develop understanding of the Capacity & Preparatory Review process and requirements

Fall 2006

  • Analysis of Prioritization & Recovery criteria, relating to WASC themes and standards
  • Develop outlines for reflective essays

Winter through Summer 2007

  • Continue development of reflective essays structure and content
  • Participate in WASC annual meeting to develop further understanding of processes

Fall 2007

  • Present campus WASC processes, committees and timelines at Fall Conference
  • Participate in campus community discussions of Prioritization and Recovery reports
  • Begin assembly of data exhibits and supporting information
  • Complete drafts of reflective essays – based on three themes for campus review:
    • Institutional Excellence; Student Success; Evolution of the Teacher-Scholar
  • Distribute essay drafts to primary contributors for correction or enhancement

January 2008

  • Update thematic essay drafts based on comments from primary contributors
  • Prepare to solicit feedback on thematic essays’ content through focus groups
  • Outline an introductory essay to begin the C&PR report

February 2008

  • Complete data exhibits
  • Analyze data with respect to capacity and themes
  • Complete focus groups for feedback on thematic essays and related data
  • Participate in “Achieving Our Mission: Stories of Successful Learning” to solicit feedback on data and thematic essays
  • Draft introductory essay

March 2008

  • Revise thematic essays
  • Distribute and solicit feedback on introductory essay
  • Retain and begin work with a writer to prepare finished report
  • Develop enhanced web presence with links to data and supporting information

April and May 2008

  • Distribute completed draft Capacity & Preparatory Review report for campus comment
  • Engage campus community in a discussion of current and future capacity challenges
  • Continue web development

June 2008

  • Complete Capacity & Preparatory Review report
  • Complete web development

Summer 2008

  • Submit Capacity & Preparatory Review report by July 14 due date
  • Prepare for Capacity & Preparatory Review team visit

Fall 2008

  • Join the Steering Committee in hosting the Capacity & Preparatory Review team visit

Winter and Spring 2009

  • Review Capacity & Preparatory Review visiting team report