Benefits

Frequently Asked Questions

This informational guide is to provide answers to frequently asked questions for the Employee Fee Tuition Waiver benefit. Please call the Payroll & Benefits Office with questions at (909) 869-3733 or email hrs-fw@cpp.edu.

The California State University (CSU) Fee Waiver and Reduction Program (Fee Waiver) was established in
1975 to provide eligible CSU employees with the opportunity to enroll in work-related courses necessary for
improving skills applicable to existing employment with the CSU or necessary for advancement in the CSU
in accordance with an approved individual career development plan as a career employee in the CSU.
Additionally, the Fee Waiver and Reduction Program provides eligible dependents of CSU employees the
opportunity to attend classes at CSU campuses at reduced rate

There are three options offered under the CSU Employee Fee Waiver and Reduction Program:
• Work-Related Courses: Work-related courses are classified as coursework that is necessary for
improving skills for existing employment with the CSU. Taking courses for the purposes of obtaining
a degree is not required under this avenue. Admission for the purpose of enrolling in courses deemed
work-related shall be with the approval of the appropriate campus administrator.
• Career Development Courses: Career Development courses are classified as coursework
established by the employee and an appropriate advisor of choice and shall be subject to approval by
the appropriate administrator in the Human Resource Office. Admission for the purpose of enrolling
in courses, as part of an approved individual career development plan, shall be with the approval of
the President or designee. These employees shall be required to complete all the forms necessary for
regular admission and matriculation at a campus of the California State University if their career
development objective requires a degree.
• Dependent Tuition Fee Waiver Transfer: Employees eligible for the CSU Tuition Fee Waiver
program may transfer their existing tuition fee waiver benefit to one eligible dependent each term.
The dependent must be a matriculating student working toward a degree at a CSU campus and taking
courses for credit to meet the degree’s requirements. While participating in this program, the
employee may not participate in the Work Related or Career Development Program for that term.

Employee Category Eligibility Criteria
Unit 1 (Physicians) All unit members

Units 2, 5, 7, 9 (CSUEU)
Unit 4 (Academic Professionals)
Unit 6 (Skilled Tradess

Full-time employees (i.e., permanent, temporary,
& probationary) and part-time permanent employees
Unit 3 (Faculty) – Non FERP Tenured and probationary faculty unit employees (excluding coaches), and
temporary faculty unit employees with three (3) year appointments pursuant
to Article 12 of the CBA. Coaches must have at least six (6) years of
consecutive service in the department.
Unit 3 (Faculty) – FERP Only FERP (Faculty Early Retirement Program) participants are considered
tenured faculty and are eligible for fee waiver only during the semesters/
quarters when they are actively employed. Timebase is not a factor
Unit 8 (Public Safety) Full-time or part-time permanent employees, and
full-time probationary employees (does not apply to temporary)
Non-Represented Employees
M98 (Executive) Full-time or part-time permanent employees, and
full-time probationary employees (does not apply to temporary)
M80 (MPP) Full-time employees (includes temporary)
C99 (Confidential)
E99 (Excluded)
Full-time or part-time permanent employees, and
full-time probationary employees (does not apply to temporary)
C99 and E99 employees only attain permanent status in part-time positions
as a result of completing a probationary period in a full-time position and,
subsequently, reducing their time-base.

 

Overall, in order to participate in the Fee Waiver Program, employees must have an active appointment that
is eligible for Fee Waiver. If you separate from CSU before the beginning of the semester, you will no longer
be eligible for the benefit. The Fee Waiver will be removed and your bill will be adjusted accordingly. You
can complete your course(s) by paying the fees due or drop the course(s).
Note: Please check applicable CBAs for provisions concerning the appointment of part-time, permanent
employees. Also note that Executive Order 712 establishes the requirement that courses taken by employees
participating in the Fee Waiver Program must either be job-related or part of an approved Career
Development Plan. Refer to the Executive Order as well as to the individual CBAs for more information on
this requirement.

Once you have reviewed the admissions requirements, apply online at Cal State Apply.  There will be a $70.00 application fee that is due at the time the application is submitted.

If you are an employee, please complete the Employee Fee Waiver and Reduction Application form via Docusign, as well as proof of payment to the Payroll and Benefits Office for approval.  Reimbursement occurs from the student's campus of attendance.

If you are the dependent of an employee, please complete the Dependent Fee Waiver Certification form via Docusign and send a copy of and proof of payment to the Payroll and Benefits Office for approval. Reimbursement occurs from the student's campus of attendance.

After you are admitted and have registered for classes, complete and submit the Tuition Waiver Application form via Docusign. There may be additional paperwork necessary for admission to a campus. For additional information on the application process, contact the Office of Admissions at the student's campus of attendance.

Approved CSU Fee Waivers are only applicable for Regular Academic Session (state-funded) courses and cannot be applied to courses that are Open University/Extension Programs.  Please check the Schedule of Classes for the applicable academic term to determine if the class is "Regular Academic Session" or not.  For Summer, it is mainly the Doctoral Program classes that are state-funded.

Approved CSU Fee Waivers are only applicable for Regular Academic Session (state-funded) courses and cannot be applied to courses that are Open University/Extension Programs.  Please check the Schedule of Classes for the applicable academic term to determine if the class is "Regular Academic Session" or not.  For Summer, it is mainly the Doctoral Program classes that are state-funded.

All eligible non-represented and represented employees may enroll in a maximum of two (2) courses or six (6) units, whichever is greater, per term, excluding the Ed.D. Program. Units for the Ed.D. Program are
determined independently based on program course offerings.

Yes. A Fee Waiver application must be submitted via Docusign for each semester participation is requested in the program for both new and continuing participants. Applicants are responsible for reapplying each semester.

Late submissions will not be accepted. We are unable to process late fee waiver submissions. 

If your approved forms are received after the Cal Poly Pomona Fee Waiver submittal deadlines, you must pay the full fees due by the established deadline to pay fees. Exceptions, for such events as processing errors, will be reviewed on a case-by-case basis. You may be eligible for a refund of the fees covered by the waiver, so long as the late waiver is received by the end of the academic term for which it is to be applied. Note: refunds are not processed until after census week (approximately 9 weeks into the semester).

Please feel free to contact our office at (909) 869-3733 for guidance on late waiver submission issues.

CSUEU Collective Bargaining Agreement and speaks to the five year period when someone is on the recall list after being laid off:

24.36 An employee who has been laid off and placed on the reemployment list may be eligible to participate in the fee waiver program as described in Provisions 22.34 through 22.44 of Article 22 for the duration of the time that the employee is on the reemployment list. In order to participate in the program, the employee shall have or shall initiate a career development/job related plan through the Human Resources Office and shall meet all applicable fee waiver requirements. This benefit is for the use of the laid off employee only and is not transferable. A benefit already transferred remains transferred until the end of the academic term.

 

Tenure-track, tenured and probationary faculty are eligible for the fee waiver.

Temporary faculty with three (3) year appointments are eligible.

Coaches must have at least six (6) years of consecutive service in the department. One (1) year of service shall be considered employment of one (1) semester or two (2) quarters in the bargaining unit on a single CSU campus during a single academic year.

Full-time staff employees (i.e., permanent and probationary) and part-time permanent staff employees are eligible for the fee waiver.

A spouse, registered domestic partner, or dependent child must be enrolled toward a degree or the attainment of teaching credential.  Courses must be for credit toward completion of that degree or teaching credential. Dependent children must be under age 25 for Units 2,5,7,9, Unit 3, Unit 4, Unit 6 as well as M80, M98, C99.  Dependent children must be under 23 for Unit 1 and Unit 8.

Yes, you would be eligible for the entire term if you have an eligible appointment at the beginning of the academic term.  You would have to have an active appointment at the beginning of the next term to be eligible for the fee waiver in that term.

Details about your annual health care coverage statements can be found on the CALHR website.