Hire A Student

Summer 2020

 

Re-Hire a Student Assistant

  1. Check Eligibility: Verify your student’s summer 2020 eligibility on Tableau and determine how many hours they are approved to work per week. If the student employee is not eligible in Tableau, Payroll is not able to move forward with the hiring process.
  2. Complete Student Employment Authorization form: Forms are available on the Forms and FAQ tab for download. Pointers listed below to ensure you download the correct fom.
    • One form is needed for each student re-hire.
    • Determine if the student you are hiring is a regular bridge student assistant, instructional, or work study.
    • Please contact glinares@cpp.edu for the Federal Work Study hire form.
    • Determine if the position requires a background check . If the position does require a BC, make sure to download the hire form that indicates “with background check.”
  3. Complete Student Employment VP Approval form: Form is available on the Forms and FAQ tab for download. This is the newest form in the on-campus student employment process. Additional information provided below.
    • One form is needed per department.
    • Form should include all projected summer hires for your department and detail the specific position numbers.
    • This provides the VP office in your division, oversight on the projected budget expense for student hires during summer 2020.
  4. Obtain e-signatures:
    • Student Employment Authorization form: Verifier e-signature, student e-signature, and Dean/HEERA Manager e-signature.
    • Student Employment VP Approval form: Dean/HEERA Manager signature and your division’s Vice President e-signature.
      • Email only the Student Employment VP Approval form to your division’s VP office for e-signature after the Dean/HEERA Manager has e-signed.
      • The VP office will email the form back to you if the VP approves your projected summer student hires.
      • Divisional VP Office contacts are listed in the FAQ section below.
  1. Email Forms to Career Center: Once all e-signatures are collected, (Student Employment Authorization form(s) and Student Employment VP Approval form), email them to studenthires@cpp.edu  for processing.
    • The student does not need to go to the Human Resources office to complete the hiring process.
    • Career Center will forward approved forms to Human Resource Services Customer Service Center (HRSCSC) for processing.
    • If you are submitting a hire form that requires a background check, please note that additional processing time will be needed to facilitate this process.
  2. How does your student complete the hiring process?
    • HRSCSC will reach out to student employee to schedule a virtual onboarding session for completion of all hiring forms.
    • Your Student Employee will need to complete the I-9 process and provide their Social Security card during a virtual onboarding session, if they do not have I-9 documents or Social Security card, this will delay the process. We will not be able to move forward with the hiring process until the student employee is able to provide.
    • Once the student employee finishes their hiring forms and I-9 documents are complete, HRSCSC will email the department contact on the hire form and the student employee. Similar to the “yellow slip” you previously received.
    • Please Note - All new employees hired through the HRSCSC virtual process, will be required to return to the our department once the ‘official’ date that the campus has reopened and they will need to present their original employment eligibility documents they used to complete their I-9 process within 3-days. The HRSCSC will send a communication to the student employees affected for follow-up and we will appreciate your support.

 

 

Hire a New Student Assistant

  1. Create a Job Posting: Your position must be posted on Handshake for a minimum of three business days.
    • If you have never posted a job on Handshake before, you will need to create an Employer profile and request to be added as a recruiter in your department.
  2. Review Applicants and Check Eligibility: Once the job posting has expired, review applicants on Handshake and determine your candidates for interviews. Before inviting candidates for interviews:
    • Verify your student’s summer 2020 eligibility on Tableau and determine how many hours they are approved to work per week.
    • If the student employee is not eligible in Tableau, Payroll is not able to move forward with the hiring process.
  3. Host virtual interviews and select the candidate(s) for hire.
  4. Complete Student Employment Authorization form: Forms are available on the Forms and FAQ tab for download. Pointers listed below to ensure you download the correct fom.
    • One form is needed for each student re-hire.
    • Determine if the student you are hiring is a regular bridge student assistant, instructional, or work study.
    • Please contact glinares@cpp.edu for the Federal Work Study hire form.
    • Determine if the position requires a background check . If the position does require a BC, make sure to download the hire form that indicates “with background check.”
  5. Complete Student Employment VP Approval form: Form is available on the Forms and FAQ tab for download. This is the newest form in the on-campus student employment process. Additional information provided below.
    • One form is needed per department.
    • Form should include all projected summer hires for your department and detail the specific position numbers.
    • This provides the VP office in your division, oversight on the projected budget expense for student hires during summer 2020.
  6. Obtain e-signatures:
    • Student Employment Authorization form: Verifier e-signature, student e-signature, and Dean/HEERA Manager e-signature.
    • Student Employment VP Approval form: Dean/HEERA Manager signature and your division’s Vice President e-signature.
      1. Email only the Student Employment VP Approval form to your division’s VP office for e-signature after the Dean/HEERA Manager has e-signed.
      2. The VP office will email the form back to you if the VP approves your projected summer student hires.
      3. Divisional VP Office contacts are listed in the FAQ section below.
  1. Email Forms to Career Center: Once all e-signatures are collected, (Student Employment Authorization form(s) and Student Employment VP Approval form), email them to studenthires@cpp.edu  for processing.
    • The student does not need to go to the Human Resources office to complete the hiring process.
    • Career Center will forward approved forms to Human Resource Services Customer Service Center (HRSCSC) for processing.
    • If you are submitting a hire form that requires a background check, please note that additional processing time will be needed to facilitate this process.
  2. How does your student complete the hiring process?
    • HRSCSC will reach out to student employee to schedule a virtual onboarding session for completion of all hiring forms.
    • Your Student Employee will need to complete the I-9 process and provide their Social Security card during a virtual onboarding session, if they do not have I-9 documents or Social Security card, this will delay the process. We will not be able to move forward with the hiring process until the student employee is able to provide.
    • Once the student employee finishes their hiring forms and I-9 documents are complete, HRSCSC will email the department contact on the hire form and the student employee. Similar to the “yellow slip” you previously received.
    • Please Note - All new employees hired through the HRSCSC virtual process, will be required to return to the our department once the ‘official’ date that the campus has reopened and they will need to present their original employment eligibility documents they used to complete their I-9 process within 3-days. The HRSCSC will send a communication to the student employees affected for follow-up and we will appreciate your support.

 

Forms

Student Employment Authorization Forms