About The Library

Open Position


Full-time, Temporary, Non-Tenure Track

University Library

Rank: Assistant Librarian (non-tenure track)

Salary: $5,000 monthly ($60,000 annually / $70,000 for the 14-month appointment)

Starting Date: After February 1, 2022 (14-month appointment from Date of Hire)


The Cal Poly Pomona University Library seeks a Temporary Project Archivist to join Special Collections and Archives. The primary role of the Project Archivist will be to process the records of a recently acquired regional historical collection (the Fairplex Records) and create a finding aid for the collection as well as identify materials from the collection for digitization. This is a full-time, temporary, non-tenure track position with a 14-month contract beginning after February 1, 2022; contract will run for 14-months from date of hire.

Located in Pomona, California, the Fairplex is a key educational, commercial, and entertainment facility that is deeply entwined with the history and development of Los Angeles County and the Pomona Valley region. Known as the Los Angeles County Fairgrounds prior to 1984, the Fairplex has been home to the Los Angeles County Fair since 1922 and represents a critical piece of the 100-year history of Pomona and Southern California as well as the future of Pomona and the surrounding region. The Fairplex records include a rich variety of primary source materials – documents and creative works from the last 100 years that provide direct or firsthand evidence of the period and the history of the Fairplex.


  • Assist in developing and implementing the processing plan for the Fairplex Records collection.
  • Following DACS (Describing Archives: A Content Standard) and unit standards, arrange and describe archival collections by foldering, boxing, labeling, and organizing files.
  • Describe collection contents and create the finding aid using ArchivesSpace.
  • Assign processing tasks to student assistants, provide training, and oversee their work.
  • Attend team meetings with other library and university staff regarding the project.
  • Publicize the project through social media and other avenues that highlight newly processed items.
  • May digitize materials from the collection for digital preservation and dissemination via Preservica, the unit’s digital collections platform.


  • MLIS with coursework in archives, an archives certification, OR a graduate degree in a related field is required by time of appointment.
  • Experience working within a special collections and archives environment preferably in an academic institution.
  • Demonstrated knowledge of archival methodology, preservation techniques, and archives/special collections reference service.
  • Experience arranging and describing archival collections using national standards like DACS and creating finding aids.
  • Experience using ArchivesSpace or a similar archival management tool.
  • Experience using Preservica or a similar digital preservation and dissemination tool.
  • Knowledge of main collecting areas.
  • Ability to lift 40 pounds and push 100-pound book trucks.
  • Ability to manage multiple projects and tasks while meeting deadlines.
  • Demonstrated ability to work effectively in collaborative manner with students, faculty, and staff in a rapidly changing information environment.
  • Competence and sensitivity in working at a university in which students, faculty, and staff are broadly diverse with regard to many facets of identity, including but not limited to gender, ethnicity, nationality, sexual orientation, and religion.


  • Experience overseeing interns, student workers, or other unit staff on relevant projects.
  • Experience collaborating across disciplines.
  • Experience engaging in reference and instruction activities.
  • Experience with library public programming efforts in both the physical and/or the digital realm including guiding tours, giving lectures and workshops, hosting events, curating exhibitions, creating social media posts, and other pertinent activities.
  • Experience working with donors.
  • Experience contributing to the diversity and excellence of the academic community through research, teaching and/or service work as well as experience working in an inclusive environment.


The position is open until filled. First consideration will be given to completed applications received by January 14, 2022; application review will begin on January 18, 2022. Early response is encouraged. Completed application packages will be available for examination by all tenured and probationary librarians.

A completed application (to be submitted via email) will consist of:

  • Cover letter addressing the candidate’s interest and background related to each of the qualifications listed above under required and preferred qualifications;
  • Current resume;
  • Finding aid for a collection the candidate has recently processed;
  • Contact information (including name, address, email, and phone number) for three current references; and
  • Completed Employment Form, found at: http://www.cpp.edu/~faculty-affairs/documents/acadapplication.pdf

Following initial screening, finalists will be asked to provide three letters of reference and official transcripts to the search committee chair, Katie Richardson at: kjrichardson@cpp.edu.

Please address all inquiries, requests and application materials via email to:

Katie Richardson, kjrichardson@cpp.edu
Chair, Project Archivist Search Committee

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions regarding the policy may be sent to avpfa@cpp.edu


The Special Collections and Archives unit (SCA) of the University Library collects, organizes, and preserves Cal Poly Pomona’s rare books and archival collections for use by current and future researchers. These unique interdisciplinary collections center around themes relevant to the mission of the university and the history of the region. Available to researchers from the university and general community, a key part of our mission is to engage researchers of all levels and promote learning, discovery, and scholarship. The department has four main collecting areas including:

  1. University Archives
  2. Pomona Valley Historical Collection
  3. Southern California Wine and Wine Industry Collection
  4. The W.K. Kellogg Arabian Horse Library (WKKAHL)

Taking pride in our role of preserving regional history, we actively collect in all four areas and welcome scholars from around the world on an annual basis. Their work and the work of our unit’s staff members has led to conference presentations, articles, and books highlighting the collections. Dedicated, expert staff have the knowledge and skills needed to preserve these records and make them accessible.


Cal Poly Pomona is one of two polytechnic universities in the 23-campus California State University system and among 11 such institutions nationwide. Since its founding in 1938, Cal Poly Pomona students participate in an integrative experiential learning education that is inclusive, relevant, and values diverse perspectives and experiences. With a variety of degree programs in the arts, humanities, sciences, engineering, and professional disciplines, the university is well known for its learn-by-doing approach and Teacher Scholar Model.

The university is noted for its scenic and historic 1,400-acre campus, which was once the winter ranch of cereal magnate W.K. Kellogg. We acknowledge that Cal Poly Pomona resides on the territorial and homelands of the Tongva and Tataavium people who are the traditional land caretakers of Tovaangar. The university’s nearly 30,000 students are taught and mentored by the campus’s more than 1,400 faculty as part of 54 baccalaureate and 29 master’s degree programs, 11 credential and certificate programs, and a doctorate in educational leadership.

Highly regarded among its peer institutions, Cal Poly Pomona is No. 2 in the U.S. News and World Report rankings of top public regional universities in the west and was named the No. 15 best value college in the nation by Money Magazine. Cal Poly Pomona, a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, stands as a national leader in promoting social mobility, and was placed among the 25 top institutions in the country in awarding bachelor’s degrees to minoritized students by Diverse Issues in Higher Education.

The Cal Poly Pomona campus is located less than 30 miles east of downtown Los Angeles at the intersection of Los Angeles, Orange, Riverside and San Bernardino counties. It is within an hour’s drive of beaches, mountains and deserts. For additional information about the university, please visit www.cpp.edu, and for more about faculty life, please see YourLife@CPP.

Student Population. California residents comprise the majority (96%) of applicants to undergraduate programs at Cal Poly Pomona – nearly half (49%) of new students were transfers in Fall 2020. 58% of Cal Poly Pomona students are first generation, 70% receive financial aid, and 44% qualify as Pell-eligible. The university enrolls a diverse student body that identifies as 49% Latinx, 21% Asian, 15% White, 3% Black, 5% International 3% two or more races, 3% unknown and less than 1% Native Hawaiian or Native Pacific Islander and less than 1% Native American Indigenous. 39% of the student body were STEM majors with the top enrolled programs including psychology, mechanical engineering, civil engineering, biology and computer science.


The person offered this position is required to pass a background check.


California State Polytechnic University, Pomona is an Equal Opportunity, Affirmative Action Employer. The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing. Cal Poly Pomona subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. The university hires only individuals lawfully authorized to work in the United States. As required by the Clery Disclosure Act, the university prepares a public annual security report.