Safer Return at Cal Poly Pomona

Information for Staff

Spring and Summer are predominantly online. Only a very limited number of courses this spring – 248 sections – have in-person components. You can find the list of these courses on the Spring 2021 Virtual Advising & Academics Toolkit website. In-person instruction is delayed until March 1.

Staff will work remotely from home unless they are designated by their HEERA manager (upon consultation with the appropriate AVP/Dean and Vice President) as critical to maintain certain on-campus services, and public safety personnel are to report as directed. Academic Exception requests will continue to be facilitated by the Provost’s Office.

To reduce potential exposure risks, the university will restrict campus access from Dec. 18 through Feb. 8, 2021 to authorized staff performing essential in-person activities as determined by Divisional Vice Presidents. Employees requiring emergency access to the campus must contact the University Police Department at (909) 869-3070.

Any state-side requests for staff work groups to return to full time work on campus should be submitted through the division’s Vice President’s office for review by the Office of the President.

Before coming to campus, staff should visit the Checklist before coming to campus, complete the training and daily Health Screener outlined in the checklist.

When on campus, staff should observe the following safety measures: Wear a face covering at all time, practice physical distancing and maintain personal hygiene.

(Page updated 5/15/2021)

Resources for Staff

FAQs for Staff

Should staff come to campus for work?
Employees who are able to continue to work remotely, will be encouraged to do so. Staff will work remotely from home unless they are designated by their HEERA manager (upon consultation with the appropriate AVP/Dean and Vice President) as critical to maintain certain on-campus services, and public safety personnel are to report as directed. Academic Exception requests will continue to be facilitated by the Provost’s Office.

What if staff cannot come to campus for their approved work-related activities?
For staff who cannot be on campus due to medical conditions that make them more vulnerable to COVID-19, Cal Poly Pomona will provide reasonable accommodations in the form of remote work assignments.
There are various options that need to be assessed on a case-by-case basis. Contact Employee Labor Relations to discuss specific cases and options.

Are on campus meetings or events allowed?
No public gatherings of any size affiliated with the university are permitted either on or off campus. This includes all meetings, conferences, workshops, committee meetings, luncheons, performances, campus tours, etc.

If you have questions about events or event management, visit the Events page or email events@cpp.edu.

Are staff required to complete the COVID-19 training and Employee Health Screener?
Yes, if staff have pre-approval from their HEERA manager to come to campus for in-person activities. Visit the checklist before coming to campus.

I am a foundation staff member who reports to a state-side manager, which health screener do I complete?

Cal Poly Pomona Foundation employees should complete the Foundation screener.

How do I access the COVID-19 training that has to be completed before coming to campus?
Go to the Safer Return website’s checklist before coming to campus and scroll down to “Complete COVID-19 Training.”

How often do employees need to complete the training?
Currently, employees need to complete the training once.

How will the HEERA Manager know when the training has been completed?
The manager should receive a notification from the online system about their employee completing the training.

What if employees are not able to return to work on campus because they live with someone who is high risk or need to care for others, such as children who cannot return to school?
There are various options that need to be assessed on a case-by-case basis. Contact Employee Labor Relations to discuss specific cases and options.

If employees have been working remotely for an extended period, will that continue?
Yes. There’s no intention to change the virtual working environment at this time. 

What is the process for reporting a confirmed positive test for COVID-19, symptoms and/or a close contact exposure to a confirmed positive case?

If you are scheduled for approved in-person and/or on-campus work or activities, you should complete the online Employee Health Screener and provide that information. The Employee Health Screener will then list your next steps, one of which is alerting your supervisor of your illness-related absence. If you are scheduled to work on campus, you should NOT go to campus or do in-person work.

If you are working remotely and do not have any approved in-person activities, you do not need to complete the online Employee Health Screener. If needed, you can use appropriate leave credits and follow your department’s normal attendance procedure for taking leave. If you choose, you can report the specific illness to your manager, but it is not required.

View Reporting Requirements for Positive COVID-19 Test.

What does my manager need to know about my health? Should I keep them updated?

Managers should not conduct an incident investigation and should not request a diagnosis from the employee. Health updates should be provided to the Safer Return Incident Investigation Team (healthscreener@cpp.edu) and Employee/Labor Relations as needed.

When can I return to in-person work if I was required to isolate?

If you were directed to isolate, a medical release should be submitted to Employee/Labor Relations (elr@cpp.edu) before you can return to work. Then, Employee/Labor Relations will inform your HEERA Manager of the release.

View Reporting Requirements for Positive COVID-19 Test.

What should I do if I learn that one of my students has a confirmed positive test for COVID-19, has symptoms and/or has exposure to a confirmed positive case?

Faculty should immediately notify the department chair or college dean. Staff should inform their HEERA manager. The chair, dean or HEERA manager will immediately notify the Safer Return Incident Investigation Team (healthscreener@cpp.edu) providing the student name and contact information. Faculty and staff should not conduct an incident investigation and should not request a diagnosis from the student.

View Reporting Requirements for Positive COVID-19 Test.

Are students required to inform the university if they have a confirmed positive test for COVID-19, have symptoms and/or had a close contact exposure to a confirmed positive case?

Students who have in-person activities are required to report this through the online Health Screener and inform their faculty member or staff supervisor. They should NOT attend the in-person activities.

Students who are studying and working remotely are not required to share this information. If they choose to, they can report this to their faculty member or through the online Health Screener.

If students were directed to isolate or quarantine, when can they resume in-person activities?

If applicable and upon completion of the isolation period, the student is to provide the Incident Investigator and/or the Student Health Center with a medical release prior to returning to in-person activities. The Safer Return Incident Investigation Team will inform the department, chair or HEERA manager of the release to return to in-person activities.

View Reporting Requirements for Positive COVID-19 Test.