Pay Plan Changes

Please consult with Human Resources, Mahiha Choudhury, Employment, Compensation & Classification Analyst, at ext. 4528 or prior to initiating this type of request.

A staff employee may request a pay plan change to either a 10/12, 11/12, or 12/12 pay plan, subject to their management line’s approval, based on operational needs of the university.

*If you are seeking a temporary pay plan change, see the Employment Services – Pay Plan Programs webpage.

To initiate the request:

  • The employee must submit a signed memorandum to their HEERA Manager requesting to change their pay plan. 
  • Manager must submit a signed memorandum to the vice president, approving or denying the request.
  • Contact the Benefits department at ext. 3734 and the Payroll department at ext. 5097 to inquire if this pay plan change will affect any of your benefit accruals and pay.

In a 10/12 or 11/12 pay plan, you work for 10 months (10/12) or 11 months (11/12) and your pay for the 10 or 11 months you work is paid evenly, along with existing health benefits, over the 12-month period.

Your pay is calculated using a formula that takes your current monthly salary and multiplies it by 10 (for 10/12) or 11 (for 11/12) and then divides that total by 12 months.

Example:  A salary of $4,000 per month, changing to a 10/12 full-time position would yield a monthly gross salary of $3,333 ($4,000 x 10/12 = $3,333).  This spreads your salary for your 10 months worked over a 12-month period and you receive a paycheck for each month, including your month(s) off.

The arrangement can vary, except that a schedule shall not provide for a period of time in non-work status that requires advance payment of salary.  Therefore, you must work 5 months prior to taking one-month off, or work at least 10 months prior to taking two-months off. 

The following are 10/12 examples meeting this timing requirement without you having to work the full 10-months before your two-month period of non-work:

  • 6-1:4-1:  work 6 months, 1 month off, work 4 months, 1 month off
  • 7-1:3-1:  work 7 months, 1 month off, work 3 months, 1 month off

The month(s) you designate as your period in non-work status must be approved by your HEERA manager and are subject to change based on operational needs of the university.