Accessible Documents

Creating Accessible Digital Content

Creating equally effective access to information and Communication for documents, social media and instructional materials is integral to an inclusive Cal Poly Pomona community for people with and without disabilities.  

Equally Effective Means: 

  • Comparable in quality for persons with disabilities as to those received by persons without disabilities 
  • Comparable in timeliness of delivery and availability
  • Deliver in a manner and medium appropriate to the significance of the message and the abilities of the person receiving the material
  • Deliver Universal Design for Learning access 

Core Principles to Creating Accessible Materials 

The core principles to creating accessibility is the same across formats – document, PDF, social media, web page, etc.. While the core principles are the same, the individual steps will vary depending upon the tool used and final published format. 

  • Use headings 
  • Use lists 
  • Add alternative text to images/graphics 
  • Identify  document language 
  • Use tables wisely 
  • Understand how to export from one format to another  

Resources for Creating Accessible Documents 

The eLearning's Creating Accessible Documents web page (https://www.cpp.edu/~facultycenter/accessible-instructional-materials/) is a great resource for accessibility term definitions and tutorials and resources for creating and checking the accessibility of course and web page materials. Format tutorials include Word, PowerPoint, Presenter and PDF.   

For creating accessible materials using other tools, explore the left side navigation to access resources. Tools referenced include email, forms, tables, Flash and Microsoft Excel.