Dependent Fee Waiver

Employees eligible to participate in the Employee Fee Waiver & Reduction Program may transfer their fee waiver benefit enititlement to an eligible dependent (spouse, domestic partner, or dependent child.

A dependent child* for fee waiver eligibility is defined as:

  • your child or stepchild under age 25 who has never been married;
  • a child living with you in a parent-child relationship who is economically dependent upon you, under age 25 and has never been married; or
  • your child or stepchild age 25 or above who is incapable of self-support due to a disability which existed prior to age 25.

* For employees in Unit 1 (Physicians) and Unit 8 (Police Officers), the age limit for dependent children is under age 23, otherwise using the same definitions above.

Guidelines and Limitations

Certain restrictions and limitations apply for the Dependent Fee Waiver, including the following:

  • The fee waiver process is separate from the CSU Application Process. Fee waiver approval does not guarantee admission into the University.
  • The spouse, domestic partner or dependent child must be matriculated toward a degree or the attainment of a teaching credential in the CSU and the course(s) enrolled in on a fee waiver basis must be for credit toward completion of that degree or teaching credential.
  • If your dependent applies to multiple CSU campuses when seeking admission, each admission application they file requires a $55 application fee. Only the application fee at the CSU campus in which your eligible dependent enrolls can be waived/reimbursed through Dependent Fee Waiver, regardless of the number of applications filed.
  • Tuition Fee may be fully waived for a maximum of two (2) classes or six (6) units, whichever is greater, per term.  Dependents taking courses in addition to the CSU fee waiver courses shall pay any difference in fees.
  • The employee cannot participate in the tuition fee waiver program during the dependent’s participation.The waiver benefit may be utilized by only one individual per term (employee or an eligible dependent), regardless of whether that individual uses the full entitlement of 2 courses or 6 units.
  • The Fee Waiver & Reduction Program only applies to state-funded courses; therefore, classes offered through self-support programs such as the College of Extended University (CEU) are not covered.
  • Normal academic standards must be maintained by the spouse, domestic partner or dependent child in order to continue participating in the fee waiver program.
  • If both parents are employees and eligible to transfer their fee waiver benefit to a dependent child, each employee may transfer the benefit. Therefore, it is possible for one child to receive both benefits and be eligible to enroll in up to 4 courses or 12 units, whichever is greater, on a fee waiver basis. Alternatively, each employee could transfer his or her benefit to a different child, and each child would be entitled to up to 2 courses, or 6 units, whichever is greater, on a fee waiver basis. Dependents taking courses in addition to the fee waiver courses shall pay any difference in fees, per applicable collective bargaining agreement and campus practice. Please note: the full Tuition Fee is waived if a dependent takes just two courses and they exceed 6.0 units.
  • The dependent fee waiver applies only to certain fees incurred by California residents. Thus, spouses, domestic partners and dependent children who do not meet established in-state residency requirements (and who do not qualify for classification as residents in accord with the provisions of Title 5, Section 41910, California Code of Regulations) will be responsible for paying non-resident tuition charges based upon the total number of units in which they are enrolled.

How to Apply for the Dependent Fee Waiver Benefit

Cal Poly Pomona Employee with Dependent Attending either Cal Poly Pomona or another CSU Campus: Please complete our campus form--Dependent Fee Waiver Certification and submit it to the Human Resource Services Customer Service Center (CSC), CLA Building 98, Room B1-20. The form can also be faxed to the CSC at (909) 869-4868.    View Timelines for Dependent Waivers to be Submitted to Cal Poly Pomona HR for continuing students.   Waivers for new students will be accepted later than the posted timelines.  However, if not submitted in time for processing prior to the deadline to pay fees for the term your dependent may have to pay full fees and request reimbursement.  Reimbursement requests must be filed with Human Resources prior to the end of the term for which the waiver is to be applied.

Other CSU Employees (Other CSU Campuses or the Chancellor's Office Employees): Please complete the required transfer of benefit paperwork at your own campus and have your Fee Waiver Coordinator fax or mail the approved waiver to Cal Poly Pomona Human Resources at (909) 869-4868. This transfer must be submitted for each quarter your eligible dependent is to enroll.  View Timelines for Dependent Waivers to be Submitted to Cal Poly Pomona HR for continuing students.

Cal Poly Pomona Contact Information

Employee Fee Waiver Coordinator:

Janet Cain, Employee Fee Waiver Coordinator
Human Resource Services
Telephone:  909-869-3727

Student Accounting & Cashiering Services:

Brenda (Garcia) Flores, Accounting Techician
Telephone: 909-869-2032