Steps for Work-Related Fee Waivers

Step 1 - Contact the Fee Waiver Coordinator

This step includes an eligibility check and usually takes just a couple of minutes. Please contact the coordinator listed below:

Janet L. Cain, Employee Fee Waiver Coordinator
Human Resource Services
Telephone:  (909) 869-3727

Step 2 - Complete Employee Fee Waiver Application

Complete an Employee Fee Waiver Application, listing the course(s) to be taken during the specific quarter/semester. A separate form must be completed for each academic term.

Important Note: Employees taking courses that are work-related, who are also preparing for admission to a Graduate Program, should be aware that there are limits as to how many units may be petitioned for graduate credit when these units are taken prior to being formally admitted to the specific graduate degree program.

Course description information must be included and a clear description of how the class relates to either: a) improving the level of skill needed to perform existing duties and responsibilities or b) acquiring additional skills needed to perform new assigned duties and responsibilities.

Please refer to the Schedule of Classes and/or the University Catalog for needed course descriptions and other information necessary to complete the waiver form. Your management line must approve the waiver before you submit it to Human Resources (HR) for review.

Step 3 - Complete Admissions Application

Admissions and Outreach classifies all Work-Related students as transitory/academic visitors and participants are:

  • Not required to provide transcripts or test scores and are not subject to the normal academic evaluation process for acceptance by Admissions and Outreach.
  • Unable to declare a major, nor can a degree be conferred
  • Required to submit a new California State University Application for Admission for acceptance as a "new" visitor each quarter/semester.

You will need to submit a paper/hard copy version of the Admissions Application. The form to be used (Undergraduate or Graduate) is dependent on whether you already have an undergraduate (bachelor) degree.  If you do have a bachelor's degree, you will complete the Graduate application.  If you do not have an undergraduate degree, then please complete the undergraduate application form.


Once you print out all of the pages, you must make sure that you complete Sections A, B, C, and H. You need to complete the first two pages of the application and then input your name at the top of each of the blank pages thereafter.  The "name of your intended major" should be 'undeclared'. You do not need to enter a major code.  You must complete the education section, indicating all colleges and universities you have previously attended.  You must also sign the certification on the last page (Section N).  Then, submit all of the application form pages (including the blank pages that have your name input at the top) to Human Resources (HR), along with your approved Employee Fee Waiver Application.  These documents should be submitted to HR at least one (1) month prior to the first day of the quarter in which you plan to take the work-related course(s).

Once your Fee Waiver Application has been reviewed and approved, the Admissions Application will be submitted by Human Resources (HR) to Admissions, along with a waiver for the application fee. Your approved Fee Waiver will also be submitted to Cal Poly Pomona Student Accounts and Cashiering Services.

Step 4 - Register for Selected Course(s)

Upon notification of admission to the University as a transitory student, you will be able to register for your approved course(s) during the late registration and/or add/drop period. There is no guarantee of space availability for courses--employees are subject to the same access provisions as other students attempting to add/late register for classes.

As a transitory student you will not be able to pre-register for classes at any time, as registration appointments are only provided to students who are pursuing a degree/matriculating. You may want to approach the instructor for information on how best to obtain a spot in their class. Note: Auditing of classes is not permitted and the course must be taken for academic credit.

Step 5 - Paying Your Fees

Your approved waiver will be submitted to Cal Poly Pomona Student Accounts and Cashiering Services for processing. The waiver will not be applied to your account until the close of the add/drop period. You will then need to pay your balance due.