Eligibility For Services

As defined by the CSU Policy for Provision of Accommodations and Support Services to Student with Disabilities, a disability is a physical or mental impairment of an individual that limits one or more of the major life activities and requires either a record of such an impairment, or documentation of having been regarded as having such an impairment.

DRC recognizes that individuals with temporarily disabling conditions that are a result of injuries, surgery, or short-term medical conditions may need access to services and resources similar to individuals with permanent disabilities. Temporary disabilities are defined as a transitory impairment with an actual or expected duration of six months or less. Examples of temporary disabilities may include, but are not limited to: broken limbs, hand injuries, torn ligaments, or post-surgical recoveries. 

To receive accommodations and services, the student must complete the DRC registration process, which includes submitting an application for services and providing documentation of the nature of the disabling condition. Unless the existence of a disability and the need for accommodations is self-evident, some corroborating documentation is typically needed. These may include educational or medical records, reports and assessments created by healthcare providers, school psychologists, teachers, or the educational system. External documentation will vary in its relevance and value depending on the original context, credentials of the evaluator, the level of detail provided, and the comprehensiveness of the narrative.  The DRC General Documentation Guidelines explain the criteria used by the University to establish a reasonable level of documentation in order to determine if a student qualifies as a person with a disability and to identify appropriate services and accommodations.

However, DRC will consider any information provided by the student for substantiating the disability and request for particular accommodations, even information outside of that listed in the Documentation Guidelines. Students may be asked to participate in an interactive process to gather information about his or her experience of disability, functional limitations, and need for accommodation.

Criteria for Evaluating Requests for Accommodations

  1. Documentation of disability must identify how a student’s ability to function is substantially limited as a result of her or his physical or mental impairment. A diagnosis of impairment alone does not establish that an individual has a disability within the meaning of the law.
  2. Documentation of disability must demonstrate that the particular accommodation requested is necessary to ensure equal or equivalent access to campus services, programs, and/or activities.
  3. Reasonable accommodations are based on the current impact of the disability on academic performance. In most cases, this means that a diagnostic evaluation should be age appropriate and relevant to the student's learning environment, and show the student's current level of functioning. A prior history of accommodation(s) does not, in and of itself, warrant the provision of a similar accommodation(s).
  4. The use of an accommodation is not reasonable if:
    • It would result in a fundamental alteration in the nature and essential requirements of a University service, program, or activity;
    • It causes an undue financial or administrative burden; or
    • It poses a threat to the health or safety of others.
  5. Modification of academic requirements must not result in substantial changes to essential content and/or level of instruction for a particular course, degree requirements, or other academic program or activity.
  6. The University is not required to provide personal aids and services, including attendants/assistants, individually prescribed devices, readers for personal use or individual study time, or other devices or services of a personal nature such as tutoring or typing.
  7. Accommodations and support services offered through the DRC may not duplicate services or instruction available to all CPP students (e.g., tutoring, counseling services).
  8. The University is not required to provide retroactive accommodations for services, programs, or activities. 

Additional Accommodation Requests

Active DRC students seeking additional accommodations submit an Additional Accommodation/Documentation request through DRC Online Services. The student must also submit supporting documentation to support the additional accommodation request.

Temporary/Inactive students seeking to continue their temporary eligibility or reinstate expired eligibility must submit an Additional Accommodation/Documentation request through DRC Online Services.

The student’s DRC advisor will provide written notification of the decision to approve and/or deny the request, including the reason for denial, within 5 business days. If the request for an additional accommodation is denied, the student is provided information about how to request reconsideration using the Accommodation Reconsideration form available on the department webpage: http://www.cpp.edu/~drc/laws-and-policies1/dispute-resolution.shtml

Denial of Service and/or Accommodations

Incoming Students: Students who complete the DRC Application for Services are asked to specify the academic accommodations and support services that they need.       

  1. At the student’s DRC initial intake appointment, accommodations and/or services will be approved and/or denied by an intake counselor.
  2. DRC intake counselor will provide each student with written notice of eligible accommodations at the conclusion of the intake appointment.
  3. DRC intake counselor will send a letter to verify initially denied accommodations and the basis for denial.
  4. DRC intake counselor will create a case note of the denied accommodation and the basis for the denial in the department’s data management software.
  5. DRC Associate Director will run reports at quarterly intervals to monitor and analyze instances of and reasons for denied accommodations and/or services looking for trends and following up accordingly.

Current Active Students: The department will review additional accommodation requested submitted by active DRC students. Requests are submitted through the DRC department database.

  1. The student’s DRC advisor will provide written notification of the decision to approve and/or deny the request, including the reason for denial, within 5 business days.
  2. If the request for an additional accommodation is denied, the student is provided information about how to request reconsideration using the Accommodation Reconsideration form available on the department webpage.
  3. Accommodation Reconsideration forms submitted by students are forwarded to the DRC Director or designee, who will evaluate the matter to ensure DRC protocols were followed. The student will be notified of the decision within 5 working days. 

 

Documentation Guidelines


Documentation Information