Welcome to CPP University Travel

The UAS Accounts Payable Unit is responsible for the accurate and timely processing of travel reimbursements for official University business travel conducted on behalf of the California State University; in accordance with CSU and University policies and procedures, collective bargaining agreements and sound accounting practices.  Individuals traveling on University business must familiarize themselves with, and adhere to, the policies and procedures, and obtain documented authorization to travel prior to their trip.

CSU Travel Procedures - Effective January 28, 2019

Announcements

  • Assembly Bill No. 1887 – Updated September 19, 2019

On September 13, 2019, California Attorney General Xavier Becerra announced that Iowa would be added to the list of banned travel states, effective October 4, 2019.  For additional information related to this update, please visit the resource below:

CSU Travel Ban Memo - September 19, 2019

  • Assembly Bill No. 1887 – Updated April 4, 2019

On April 2, 2019, California Attorney General Xavier Becerra announced that South Carolina would be added to the list of banned travel states, effective April 15, 2019.  For additional information related to this update, please visit the resource below:

CSU Travel Ban Memo - April 4, 2019

  • Concur Implementation 

Cal Poly Pomona has adopted Concur as our electronic travel request and expense management system.  Concur will streamline the workflow associated with processing travel related activity; including the configuration of checks and balances in the system to ensure completeness and policy enforcement, as well as a quicker approval and processing time for travel reimbursements to University personnel.  Implementation of the system will begin to take place during the 2018/19 fiscal year; with all end users fully functional on the system, and reimbursement of travel related expenses will be a fully automated and paperless process targeted for January 2020.  For more details, please visit our Concur site.

  • CPP Travel Procedures Alignment with the CSU Travel Procedures

A side-by-side comparison of the CPP travel procedures and how it compares to the CSU Travel Procedures was completed to identify restrictive measures that are not valuable to the CPP traveler.  A summary of the changes approved by the University Cabinet can be viewed at:

CPP Travel Procedures Alignment Summary

  • Transition to Corporate Travel Credit Cards with US Bank

To minimize out of pocket expenses for faculty and staff traveling on University business, approval was granted at the June 2018 Cabinet meeting to transition the University to a new corporate travel card program with US Bank.  The University will discontinue the current Individual Liability Credit Card, and begin to transition cardholders to the new card platform in July 2019.  For more details, please visit our US Bank Travel Card site.

  •  Implementation of Automated Clearing House (ACH) for Accounts Payable

With the implementation of ACH payment processing, or direct deposit, the campus will be able to offer a convenient, reliable and safe payment option to vendors and employees.  Payees will generally have their deposit posted to their account within three business days; and the risk of payments being lost in the mail, misplaced, or stolen is eliminated.  This payment method will be available to the campus community for all employee related reimbursements in July 2019.

  • Travel advances have been discontinued, effective July 12, 2004