Academic Progress

Satisfactory Academic Progress (SAP)

Federal and state regulations require students to demonstrate satisfactory academic progress toward their degree in order to maintain eligibility for financial aid. California State Polytechnic University, Pomona's Office of Financial Aid & Scholarships performs an Annual Satisfactory Academic Progress Policy review to apply reasonable standards for measuring whether a student, who is otherwise eligible for financial aid, is maintaining satisfactory progress toward the completion of his/her educational objective.

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Eligibility

The satisfactory academic progress annual review is conducted anually after the spring semester grades are available. The process checks as follows:

  1. Current cumulative Cal Poly Pomona GPA

  2. Completion of Sufficient Units: 80 percent of the number of units attempted for the semesters attended (as of census each semester)

  3. Unit Cap (including units attempted at Cal Poly Pomona and all other transferred units)

Failure to make satisfactory progress in any of these areas will result in  ineligibility for financial aid of any kind during the next academic year. A Disqualification Notice will be emailed to the student detailing the reason(s) for denial. Any financial aid already awarded for the next academic year will be cancelled if the student does not meet satisfactory academic progress.

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GPA and Unit Cap

GPA
A student must maintain a minimum grade point average (GPA) for courses completed at Cal Poly Pomona to remain eligible for financial aid. Only the GPA for courses completed at Cal Poly Pomona are considered. Minimum GPAs vary by class level and are noted below.

Unit Cap
Students are eligible for financial aid up to a maximum number of units. This maximum is called "unit cap" and is based on the number of units attempted. All units attempted at Cal Poly Pomona and all transfer units are counted whether or not financial aid was received during the period in which the units were attempted.

Student Type

Minimum GPA

Unit Cap

Architecture

Undergraduate w/< 36 units

1.80

180

225

Undergraduate w/>= 36 units

2.00

180

225

Credential

3.00

45

Graduate (Masters)

3.00

45

210

Doctoral

3.00

73

2nd BA/BS/MA

3.00

73

225

To find your current GPA go to BroncoDirect and use the "unofficial transcript" form.
From Learner Services, select View My Transcript. From the resulting drop-down, choose the only option, Cal Poly Pomona Unofficial, and select Go.

Unofficial transcript

Scroll to the bottom of your unofficial transcript. You will see something like this:

CUMULATIVE TOTALS

UA

UE

GP

GPA

CAL POLY POMONA

178.0

178.0

578.4

3.24

OVERALL

178.0

178.0

578.4

3.24

Your Cal Poly Pomona cumulative GPA is located on the second line down as is titled "Cal Poly Pomona" and under the GPA column.

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Unit Requirement

For financial aid purposes, the following courses are not counted as units completed.

  • Courses with a final grade of F-Failed, I-Incomplete, A-Audit, NC-No Credit, and WU-Withdrawal Unauthorized, W-Withdrawal and WX-Authorized Withdrawal.

  • Repeat courses previously completed with a passing grade of D- or better.

Although these units do not count for your yearly minimum unit requirement, they do count as units attempted for the unit cap requirement. Here is an example of the new policy using the 80% calculation:
Undergraduate, Teaching Credential or Graduate Student Enrolled in the 3 quarters of the academic year

Student Type

Enrollment Status

Required Units for the Academic Year

Minimum Units Needed to Complete

Undergraduate & Credential

full-time

36

29

Undergraduate & Credential

three-quarter time

21

17

Undergraduate & Credential

half-time

18

17

Graduate

full-time

24

19

Graduate

three-quarter time

18

14

Graduate

half-time

12

10

Doctoral

three-quarter time

18

14

Doctoral

half-time

12

10

Doctoral

three-quarter time

18

14

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Preparatory English and Math Units

A total of 36 remedial units will be allowed for financial aid purposes. These units will be counted toward the attempted and completed unit maximums, but will not be used for the GPA calculation. (Remedial courses are all courses below the 100 level.)

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Suspension and Notification

Suspension of Financial Aid
If a student is not meeting satisfactory academic progress, financial aid eligibility will be suspended the following year.
Note: Summer quarter can be used as a "make-up" quarter, as long as the student is not receiving financial aid for that quarter.

Notification of Status
Notification of academic progress is sent out twice a year to students not meeting the satisfactory academic progress standards. Mid-year warnings are sent out to all students in March. A second notice will be sent to students who do not meet academic progress standards after spring semester grades are posted. This second notice is the official annual review.

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Appeal Process

If your financial aid eligibility has been suspended due to low GPA, deficit units, and/or unit cap, you may appeal the suspension if you believe you have extenuating circumstances. Your appeal will be reviewed and you will be notified of the decision by email within two to three weeks. If there are conditions that apply to the initial appeal and they are not met, no further appeals will be allowed. 

 
Satisfactory Academic Progress Appeal forms (PDF) are available online. Appeals will be reviewed by the Associate Director and the Counseling Team within two to three weeks of submission. Students will be notified of the decision by e-mail and/or regular mail.

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Reinstatement

Reinstatement of financial aid eligibility must be requested from the Office of Financial Aid and Scholarships; it does not happen automatically. You must notify the Office of Financial Aid and Scholarships in writing that you have cleared your status. Complete an Information Update form available from the Office of Financial Aid and Scholarships.

To obtain reinstatement of financial aid you must clear your GPA and/or unit deficiency.

  • Grade Point Average: Because your GPA requirement refers to units completed at Cal Poly Pomona, the additional units needed to bring your GPA back up to the minimum must be completed at Cal Poly Pomona.

  • Units: Students may attend Cal Poly Pomona, or any other college to make up units. If the units are earned at another college, a copy of the grade report must be submitted to the Office of Financial Aid and Scholarships to verify completion of the units.

Reinstatement will become effective the semester after your academic progress is cleared. (Example: If you are four units deficit at the end of spring semester, and complete four units fall semester, your eligibility will be reinstated for spring semester.

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