Posting Policy

The following University Housing Services Posting Policy adheres to:

  1. State Fire Code guidelines
  2. University policies
  3. The department’s mission to provide a safe and welcoming community that respects all lifestyles and cultures
  4. Residential privacy and safety
  5. The aesthetics of the residences

UHS reserves the right to deny posting privileges to any campus partner found in violation of this Posting Policy.

  1. Posting in the residential halls and suites is permitted for the purpose of effective communication with residents.
  2. Communications must promote:
    1. Student Success;
    2. Academic achievement;
    3. A safe, welcoming environment;
    4. Student health and wellness;
    5. Student engagement and community building;
    6. Events that are either Housing-sponsored or Housing-supervised;
  3. UHS reserves the right to remove from public view any communication that promotes:
    1. Alcohol;
    2. Drugs;
    3. Tobacco/Electronic Vaporizers;
    4. Actual violence or harm;
    5. Hostile environments;
    6. Offensive language;
    7. Fighting words;
    8. True threats;
    9. Expression that constitutes criminal or severe harassment;
    10. Defamation;
    11. Obscenities;
    12. False advertising;
    13. Unauthorized solicitation;
    14. Recruitment for membership;
    15. Subscription;
    16. Polling;
    17. Posting;
    18. Canvassing or commercial sale of products, services, or tickets.
  4. University Housing Services recognizes the importance of sustainability and supports Cal Poly Pomona’s Climate Commitment as outlined in the Presidential Order. As such, the department highly encourages use of digital media as the primary method of communication and posting.
  5. No sooner than fourteen days prior to an event, digital media communications must be submitted in the form of:
    1. JPEG;
    2. Landscape orientation;
    3. A layout sized out to 11” x 17” or 1920 pixel x 1080 pixel
  6. Digital media communications must be submitted to the Director of Residence Life or designee for posting approval. Submissions must Include:
    1. Name of department sponsoring the event or program;
    2. Name of contact;
    3. Email address of contact;
    4. Date of the event or program;
    5. Start time of the event or program;
    6. End time of the event or program;
    7. Location of the event or program;
    8. An approval stamp given by the Office of Student Life and Cultural Centers
  7. Upon review and approval, the Director of Residence Life will include approved electronic communications in the electronic presentation provided by the department.
  8. The electronic communication will be removed from the electronic presentation 14 days after approval or immediately after an event, whichever occurs first.
  9. Communications that are not provided in a digital format, must be provided in a printed sample for approval. (Please note: the campus partner must provide twelve additional copies of the printed materials to be distributed at a later date.
  10. No sooner than fourteen days prior to an event, printed media communications must be submitted to the Director of Residence Life or designee for posting approval. Request must be submitted in the form of:
    1. A paper document that is not the color of fluorescent green. Only Emergency Facilities information will be printed on fluorescent green paper.
    2. A layout sized out to 8.5” x 11” (the maximum size is 11” x 17”, poster size advertisements are not allowed in the residences).
  11. Printed sample communications must be submitted to the Director of Residence Life or designee for posting approval. Submissions must Include:
    1. Name of department sponsoring the event or program;
    2. Name of contact;
    3. Email address of contact;
    4. Date of the event or program;
    5. Start time of the event or program;
    6. End time of the event or program;
    7. Location of the event or program;
    8. An approval stamp given by the Office of Student Life and Cultural Centers
  12. Upon review and approval of the printed sample, the Director of Residence Life will request the campus partner to provide additional printed materials.
  13. The Director of Residence Life will distribute the approved printed materials to the Residence Life Team.
  14. Residence Life staff and IHC members are responsible for posting in the common areas of the residences, i.e. lobbies and lounges. Resident Advisors are responsible for posting on wings an in bathroom areas. All communications must be removed 24 hours after the scheduled event.
  15. Communications must not be posted on walls, windows, doors, floors, ceilings, refrigerators, appliances, partitions, lockers, mailboxes, woodwork, elevators, restrooms, classrooms or other structural features of the Housing buildings. Communications posted outside authorized areas will be removed.
  16. Posting of non-housing communications (including posters, notes, announcements, flyers, advertisements, staking, signs, stickers, etc.) in the public areas of housing property, is not permitted. Public areas include common area, shared community spaces, doors, elevators, hallways, windows, restrooms, stairwells, tables, bike racks, the building entrance, and all of Housing property. Notices posted in these areas will be removed.
  17. Large free standing advertisements are not allowed (exception may be made for UHS or IHC events.)