Frequently Asked Questions (FAQs)
Q: I want to take pictures of my family/wedding photos at Cal Poly Pomona. Do I need to make a reservation and will I need a license agreement?
A: Yes, you will need to make a reservation through the License of Facilities office and it will require a license agreement.
Q: If I do not have insurance for an event can I purchase it through the License of Facilities office?
A: No, but contact our campus Risk Management office at (909) 869-3725 for assistance.
Q: I would like to use an outside caterer on campus, what will I need to do?
A: Complete the Environmental Health and Safety food form, and return firstname.lastname@example.org or contact them at (909) 869-4697.
Q: I am a location scout and would like to view the campus for a potential shoot. Do I need to make an appointment for filming the exteriors of buildings on campus? (NOTE: for convenience, the word “filming” is used to include all still photography, filming, videotape and motion pictures)
A: Yes, you will need to contact the License of Facilities office and set up an appointment. We will be able to schedule a tour of our campus facilities that would best suit the films requirements.
Q: I've scouted at Cal Poly Pomona and want to check availability of a space for our film date(s). How do I do that?
A: Contact the License of Facilities office to do a preliminary availability check on a specific location. Cal Poly Pomona's academic mission and normal business has priority over filming. All special events are permitted only if it does not interfere with normal University activities. Please note: No area will be held until an application and application fee have been received.
Q: How do I book space for a special event?
A: Complete and submit either the License of Facilities application or Filming/Photography application, and an estimate will be sent for review. You will need to return the application with a certified or cashier check made payable to Cal Poly Pomona in the amount indicated on the application for the application fee. A license will be drafted and sent to you. It will need to be signed and returned by the date listed along with the insurance certificate and endorsement that meets all university requirements or the event will not be able to take place.
Q: What are the fees for a special event or commercial shoot?
A: You will need to complete an application for a special event or commercial shoot and the License of Facilities office will prepare a written estimate based on the information provide.
If you have any other questions, comments or would like to contact the License of Facilities office, please e-mail us at email@example.com or call (909) 869-4446.