Employee Resource Center
- Employee Records: The CSU has an obligation to protect personal employee data and to maintain the confidentiality of that data under the Information Practices Act (Civil Code Sec. 1798 et seq.), Title 5 (Sections 42396 - 42396.5), and CSU sytemwide policy (PDF). Confidential employee personal information includes, but is not limited to, the following data: Social Security Number (SSN), Date of Birth (DOB), home address, home phone number, physical description, medical history, gender and ethnicity.
- Student Records: Privacy Rights of Student Education Records
- Information & Records Requests (Public Records Access [PRA] requests, subpoenas, summons, and complaints)
- Information Security: Safeguarding Confidential Data
- Web Privacy at Cal Poly Pomona
- Conflict of Interest
- Conflict of Interest - Requirements and Notification
- Gifts or Tickets to Agency Reporting
- Limitations and Restrictions on Gifts, Honoraria, Travel and Loans (PDF)
- Introduction to Copyright
- Cal Poly Pomona's Graphic Communication Services Copyright Guidelines
- Copyright & Fair Use Guidelines (University Library Faculty Guide)
- Finding Freely Available Media Online - A guide to online images, audio, video and more that is free to use. (University Library Guide)
- Reporting Copyright Infringements- Cal Poly Pomona's Agent for Notification
- Cal Poly Pomona Gift Acceptance Policy - The Cal Poly Pomona Foundation’s gift acceptance policy is available online (PDF). Please contact the Office of Development or Advancement Services for specific questions and scenarios with respect to gift acceptance, donor recognition, event approvals, and alumni and donor data, or visit our online forms for further resources.
- The Office of Gift Processing is responsible for processing and recording all philanthropic gifts. All gifts must be turned in to the Office of Gift Processing and accompanied by an Acceptance of Gift (AG) form.
University resources such as office supplies, cell phones, meeting rooms and work time may be used only for university purposes. You may use your university land-line phone, email for minimal personal use consistent with university policies (see Appropriate Use Policy for Information Technology). It is improper to use university resources, including work-place internet access, email and telephone, for outside activities, including consulting, person business, and political use.
Section 8314 of the California Government Code provides that:
(a) It is unlawful for . . . any state or local appointee, employee, or consultant, to use or permit others to use public resources for a campaign activity, or personal or other purposes which are not authorized by law.
In this context, “public resources” means any “property or asset owned by the state or any local agency, including, but not limited to, land, buildings, facilities, funds, equipment, supplies, telephones, computers, email system, vehicles, travel, and state-compensated time.” (See Cal. Gov’t Code § 8314(b)(3)).
CSU policy regarding what election-related activities are allowed and what activities can be prohibited, as well as guidelines on how to exercise appropriate discretion, are set forth in the CSU Handbook of Election Issues published by the Office of General Counsel (CSYou--requires your Cal Poly Pomona username and password).
Use of Cal Poly Pomona Facilities - Please refer to the University Use & License of Facilities Guide (PDF) for information on how to lease/use campus facilities for personal events. For more information, please contact the License of Facilities Office.
If you are aware of a situation involving potential misuse of university resources or other possible ethics violations, you may report this activity as outlined in our Annual Notification Under the California Whistleblower Protection Act (PDF) (Link opens in a new window).