Division of Student Affairs

Admin Fund

Administrative Fund

This sponsorship fund is intended to support Cal Poly Pomona outreach programs and student development activities including conference attendance, training, and workshops. Funds will be allocated to individual students and officially recognized Cal Poly Pomona clubs/organizations. An individual or group may be funded once per fiscal year. Awards are available up to $1,000. A committee of staff, administrators and students will assess each request and allocate funds once per month (excluding summer term).

The Administrative Fund is designed to assist you in meeting your goals, however, it's not intended to be the sole support of funding for your program or event. Matching funds are highly recommended and will be considered in both the decision-making process and the amount funded. Scroll down for a list of FAQ's.

Picture of students holding sign that says Admin Fund

Note: Attending a Workshop is mandatory. Click the link to register:

https://admin-fund-workshop.eventbrite.com

Sponsored By:

  • Office of the President
  • Division of Academic Affairs
  • Division of Administrative Affairs
  • Division of Information Technology
  • Division of Student Affairs
  • Division of University Advancement

Application Info

Return Completed Applications To:

Office of the Vice President of Student Affairs
Student Services Building (SSB, #121), 2nd Floor, Blue Wall
(909) 869-4430

 

Application Deadline Dates

 

If your travel dates are:
Application Deadline Date:

March 2019

Wednesday, February 6, 2019

April 2019

Wednesday, March 6, 2019

May 2019

Wednesday, April 3, 2019

June 2019

Wednesday, May 1, 2019

July 2019 thru October 2019

Wednesday, September 4, 2019

Sample Applications

Click below to see sample applications to help put together your own.

Sample One

2018-2019 Committee Members

 

  • Kaitlyn Sedzmak, Student Affairs Administration - Chair
  • Kathy Chan, Student Affairs Administration
  • Sharon Rocacorba, ASI
  • Dawn Valencia, Admissions and Outreach
  • Noah Tonies, ASI Treasurer
  • La 'Keisha Beard, Office of Student Life and Cultural Centers
  • Ishia Barajas, Office of the Vice President for Student Affairs

Contact Us

Mon-Fri, 8:00 am - 5:00 pm

(909) 869-4424
Bldg 121E (SSB) - 2nd Floor - Blue Wall

 

Key Contacts
Kaitlyn Sedzmak
(909) 869-2816
Ishia Barajas
(909) 869-4430

 

Frequently Asked Questions

Any student groups currently chartered with the Office of Student Life during the academic year in which the request is being made, or any individual registered students in good academic standing (cumulative GPA of 2.0 or above.)

Individuals and groups may receive funds only once per academic year regardless of the amount.

Yes. If a request for funding has been denied, an application for a different event may be submitted subsequently.

Yes. The advisor is responsible for assisting students with any necessary paperwork and ensuring that the post-event evaluation is submitted two weeks after the program/activity.

The committee meets monthly to review applications for each term. Summer applications are reviewed in Fall. The event must take place within the term submitted. Submitting earlier than the term that the event falls under will not help you receive funding sooner since the application will not be reviewed until the appropriate deadline month.

The Administrative Fund Committee reviews the event budget carefully to determine if the funding amount requested can be justified. Therefore, all income and expenditures should be listed and total income (including the amount requested) must equal total expenses. For example, if a club is submitting an application for an event that requires travel, then all travel related expenses, such as airfare, rental car, hotel, food/snacks, conference registration fees, etc. should be listed. If individual members will be paying for some expenses, then list those expenses as individual contributions on the income side as well.

The Committee usually makes decision and notifies recipients within two weeks from the term deadline. Disbursements may take another 3-4 weeks. Disbursements to individual recipients require additional paperwork and are processed on reimbursement basis only.

Funding for groups will be remitted to ASI and deposited directly into ASI accounts. Disbursements of funds to student groups will be handled by ASI Business Services. Groups with travel will receive funding upon completion of the travel, provided that all travel documents are submitted to ASI Business Services in accordance with ASI's policies and procedures. Please check with ASI Business Services for policies and procedures on disbursement of funds. Funding for individuals will be handled on a reimbursement basis and coordinated through the Office of the Vice President for Student Affairs with University Financial Services. Individuals will need to retain all valid proofs of travel, including hotel itemized receipt(s), rental car or taxi cab receipt(s), board passes, conference registration and proof of attendance such as a valid conference name tag, etc.

Administrative Fund is created and sponsored by the President and Vice Presidents to centralize the processing of funding requests to support student development activities. We request that regardless of the outcome of your application, please refrain from any further solicitation of funding from the President and the Vice Presidents.