Safer Return at Cal Poly Pomona


Events Repopulation Best Practices

In alignment with county, state, and CSU requirements and recommendations, the best practices guidelines offer a baseline for safety when conducting any event or gathering in person, on or off campus. Event planners can require additional safety procedures at their events to better match the event location.

Reservations and Pre-event Planning

  • All on-campus or off-campus events need to be reserved through the 25Live reservation system.
  • Any on-campus or off-campus event with 200 guests or more will need to have a pre-planning meeting with Task Force. Please email
  • All off-campus events must follow the current guidelines on travel.
  • When possible, hold events outdoors, especially if serving food and beverage.

Face Coverings

  • All events need to follow the campus guidelines regarding masking.
  • It is recommended for larger outdoor events or gatherings to recommend mask usage and implement a healthy distancing among attendees.

Healthy Distancing

  • Physical distancing is recommended and encouraged as a best practice, especially for indoor settings, but it is not currently mandated by public health or other regulatory agencies.

RSVPs and Health Screening

  • All events must maintain an attendee list that includes attendee name, email and phone number. After the event, a copy of the list needs to be maintained permanently following the event.
  • Attendees must complete the campus health screener or guest health screener prior to attending the event.
  • Events or activities that will have off-campus guests attending will need to do the following items:
    • Supply an email address of the event approver/campus contact or on-site event contact that can be used by the visiting guest(s) to be entered into the guest screener. (Email address can be individual or department based)
    • At event check-in, have off-site guests show on paper or digitally confirmation of completed health screener.
    • For more information on the guest screener, go to the Information for Guests webpage.
  • For any event with 200 or more attendees an RSVP list must be submitted to 24 hours prior to the event start date.
  • On invites, event confirmations or event correspondence need to include following screening message:

Please do not attend the event if you are experiencing any COVID-19 symptoms or are under quarantine or isolations orders.
Adherence to all campus protocols is required.

  • If the event includes off-campus guests please include the following message in event correspondence: If you have a COVID-19 incident within two weeks after visiting the Cal Poly Pomona campus, please contact immediately upon knowledge.
  • Events of 200 or more must have health screening message boards placed at entrances into event area(s).

Food and Beverage

  • Food and beverage is allowed at events; however, it is recommended that food and beverage is served in outdoor areas.
  • No student “food & beverage fundraising” events are allowed for the fall 2021 semester

Event Space Cleaning and Personal Protective Equipment (PPE)

  • A 30-minute break period should be applied between each event space reservation.
  • Planners of each event should discuss the cleaning protocols with the approver of the space prior to event.
  • PPE such as masks and hand sanitizer should be available at check-in or entry into event area.
  • For large events or events with high-touch areas, sanitizer should be available throughout event venue.
  • PPE can be requested via Emergency Management for events.

For questions, please email

***Please note these are subject to change***

The best practices above do not apply to meetings held within department-owned conference/meeting rooms.

(Page updated 9/24/2021)