Safer Return at Cal Poly Pomona

Campus Events & Activities Guidelines

In alignment with county, state, and CSU requirements and recommendations, the best practices guidelines offer a baseline for safety when conducting any event or gathering in person, on or off campus.

Reservations and Pre-event Planning

  • All on-campus or off-campus events need to be reserved through 25Live.
  • Any on-campus or off-campus event with 200 guests or more will be reviewed by the Safer Return Task Force. You will be contacted if a meeting needs to be set up for further review on your event.  
  • All off-campus events must follow the current guidelines on travel
  • When possible, hold events outdoors, especially if serving food and beverage.

Face Coverings

Healthy Distancing

RSVPs and Health Screening

  • All events are REQUIRED to maintain an RSVP list that includes attendee name, email and phone number of who attends an event. This list should include all attendees including speakers, special guests and staff. A copy of the list must be maintained through Dec. 31, 2023.
  • For any event with 200 or more attendees, an RSVP list must be submitted to events@cpp.edu 24 hours prior to the event start date.
  • On invitations, event confirmations or event correspondence they must include following screening message:
    • Please do not attend the event if you are experiencing any COVID-19 symptoms or are under quarantine or isolations orders and adherence to all campus protocols is required.
    • COVID-19 symptoms may include the following: fever or chills, cough, shortness of breath/difficulty breathing, new loss of taste or smell, fatigue, runny or stuffy nose, muscle or body aches, headache, sore throat, nausea or vomiting, diarrhea.
  • If the event includes off-campus guests please include the following message in event correspondence: If you have a COVID-19 incident within two weeks after visiting the Cal Poly Pomona campus, please complete the Safer Return Self-Reporting Form for Guests immediately upon knowledge.

Food and Beverage

  • Food and beverage are allowed at events; however, it is recommended that food and beverage is served in outdoor areas.

Event Space Cleaning and Personal Protective Equipment (PPE)

  • If the event has a podium and/or microphone, clean both between uses or speakers.
  • PPE such as masks and hand sanitizer should be available at check-in or entry into event area.
  • For large events or events with high-touch areas, hand sanitizer should be available throughout event area.
  • PPE can be requested for events online through Emergency Management

***Please note these are subject to change***

The best practices above do not apply to meetings held within department-owned conference/meeting rooms.

Guests Coming to Campus

If you are having guests coming to campus whether it is for a tour, event, to dine or other activity, please share the following messaging with the guest prior to their arrival:

Please do not come to Cal Poly Pomona campus if you are experiencing any COVID-19 symptoms or are under quarantine or isolations orders and adherence to all campus protocols is required.

If you have a COVID-19 incident within two weeks after visiting the Cal Poly Pomona campus, please complete the Safer Return Self-Reporting Form for Guests immediately upon knowledge.

(Page updated 10/13/22)