Student Engagement, Leadership and Success

Indoor and Outdoor Event Scheduling

Indoor and Outdoor Event Scheduling

Reserving a Space

Welcome to event scheduling! We are here to help you understand the requirements for reserving space. We assist clubs and organizations with indoor spaces, as well as serve the campus for all outdoor scheduling. 

For events inside the Bronco Recreation Intramural Complex or the Bronco Student Center, please contact ASI Conference & Events Service. When making your reservation, keep in mind that Student Engagement, Leadership and Success only reserves space. You are responsible for providing and/or obtaining whatever is needed for your event. Official events for clubs and organizations, whether on-campus or off-campus must all be listed in 25 Live. Online reservation requests must be received at least 30 calendar days in advance to ensure an approval confirmation.


Reservation Form

Complete the online Reservation Form. (Students will link to 25 Live through myCPP.)

Current Best Practices

View the current best practices for on/off campus events for clubs and organizations:

Reservation Helper Tool

Having trouble with 25 Live? Do not know how to reserve a lab space or how to list your off-campus event? We have a helper tool to assist you!


Event Policies

how-to videos

How Club Schedulers Can Make Reservations Using 25Live

How Presidents Can Give Schedulers Access to Create Events in myBAR

How Non-Student Groups Can Make Reservations using 25Live

How to Request Off-Campus Reservations

equipment and services


SELS does not provide any tables, canopies, AV equipment, or chairs.

Event Support Forms

Fill out Event Support Form (PDF) (For outdoor events, large events, additional trash and recycling cans, request sprinklers off) and fax to Facilities, at least 30 calendar days prior to event. Email the form to

Food Permit

Clubs & Organizations are allowed 5 food sales each semester. Food Handling procedures are currently under review. Updated procedures will be added at a later date. Please contact Environmental Health and Safety (EHS) for any questions or concerns. Phone: (909) 869-2705.

EH&S will provide final for approval. Please obtain approval at least 5 days prior to your event.