Policies

Cal Poly Pomona ARI Policies

Campus funding requests must include, at a minimum, a 1:1 external match, except for seed funding.
At least 25 percent of the minimum required match must be a documented cash match.
- Cash match is defined as cash, check and/or other negotiable United States currency contribution made by non-CSU parties that directly benefits and is specifically pertinent to an ARI or ARI master grant-funded project.
- To be considered as a cash match, donor funding must be deposited in an appropriate ARI member campus or state auxiliary foundation or corporation account.
- Cash match may be received up to six months before the beginning of an ARI or ARI master grant award, but must be verified.
- Proposals for which an appropriate 1:1 external match cannot be documented within 90 days will be immediately cancelled, and the funding will be reallocated to other qualified proposals.
Cash or in-kind match originating from the CSU State Budget General Fund allocation, any other ARI-funded program, previously funded ARI projects, or other donations that have been previously utilized as a match for other projects is specifically prohibited from being used as an external match.
Priority will be given to those proposals that document a 100 percent hard cash match. Proposals with a combination of matching support are prioritized in order of the highest percentage of cash match relative to the ARI funding request.

ARI Funds For 9-Month Appointments:
- Can be used for release time of up to 12 WTUs per semester, depending on department policies (i.e., DRTP criteria).
- Can be used for summer salary up to ten weeks (50 days, or 400 hours).
- Can be used for winter break salary up to three weeks (15 days, or 120 hours).
- Cannot be used to purchase overload compensation at any time during the academic year.
ARI Funds For 12-Month Appointments:
- Can be used to purchase release time up to 12 WTUs per semester, depending on department policies (i.e., DRTP criteria).
- Cannot be used for overload compensation at any time during the calendar year.

Definitions:
- Overload compensation (per Cal Poly Pomona Policy): Compensation of a maximum of 10 hours per week during the academic year. An overload exists only if the faculty is teaching 12 WTUs in a given semester.
- Release time: WTUs purchased (bought out) by a faculty member from gifts, contracts, and grants.
- Reassigned time: WTUs purchased with state general funds. Reassigned time is provided by the university, dean, and department chair.
- 9-month appointment: Contract period is the academic year (two semesters); does not accrue vacation.
- 12-month appointment: Contract period is 12 months; accrues vacation.

A budget revision is required if more than 10 percent of the total budget is being redirected.
A project director is only allowed two budget revisions in one year.
All budget revisions must be approved by the campus coordinator.
Contact Wei Bidlack at wwbidlack@cpp.edu for instructions.

Proposals will be reviewed by a set of reviewers (ARI Proposal Review Committee) who will present their written reviews and recommendations to the entire Research Committee according to the criteria. The full Research Committee will make final rankings and funding levels. Reviewers may be Research Committee members or may be selected from Cal Poly Pomona faculty or other qualified faculty in other universities and colleges. Reviews will be returned to the principal investigators with the panel summary and verbatim comments of the primary reviewers. In case a proposal is not funded, the ARI encourages resubmission. The resubmitted proposal will contain a section in which the PI specifically addresses the reviewers' comments.

The ARI requests that a statement be included in any publication crediting the ARI for funding. The language suggested is "This work was supported by the California Agricultural Research Institute grant number xx-x-xxx-xx." The grant number will be included in the award letter to the project director.