Center for the Advancement of Faculty Excellence (CAFE)

Canvas Support

The following provides information on how Canvas is supported at Cal Poly Pomona:

Typically performed over two days following grade submission, Canvas will undergo a planned maintenance period to:

  • Perform course backups and remove old courses from Canvas, per the course retention policies below
  • Enroll students into courses for the upcoming term
  • Implement Canvas integrations

The IT Service Desk will notify faculty, staff, and students via email before each scheduled End of Term Maintenance.

New Course Creation

All courses offered through BroncoDirect are provided with a course shell in Canvas automatically. Course shells for the current term and two future terms are always available within Canvas at any given time. New sections and instructor changes in BroncoDirect will be reflected in Canvas the following morning.

New Canvas courses are created as unpublished. Instructors must publish the course to allow student access.

Combine Course Rosters

Faculty may request course rosters in Canvas to be combined for the purposes of delivering content or allowing cross-section interaction. Such a request must meet the following criteria:

  • Course sections to be combined are of like subject
  • No student submissions have been made in the separate Canvas sections (e.g. Assignments, Discussions, Quizzes, etc.)

Upon approval, course enrollments will be combined into one of the requested courses and all other original separate courses will no longer be usable by the instructor or the students.

Instructors can easily discern the originating section of each enrolled student by referring to the Grades or People section of the course.

Course combinations can be requested through our Request Services page.

Automatic Course Enrollments

During End of Term Maintenance, all students who have officially enrolled into courses using BroncoDirect will be automatically synchronized into Canvas courses for the upcoming term. After which, enrollments are synchronized daily between 8:00am to 9:00am for the remainder of the term.

Manual Course Enrollments

Instructors may manually enroll users who are not registered through BroncoDirect into their Canvas courses, including teaching assistants, guest consultants, guest lecturers, and guest students.

You may manually enroll a user with a CPP email address by following the instructions to manually enroll a user.

Course Copy

Canvas allows copying of materials from one course to another, using one of two methods:

Course Quota

Each Canvas course is given a quota of 700 MB. This quota is used for content uploaded by the instructor.

Quota increases are available upon request. Quota increase requests that push a course’s total quota over 1 GB must be approved by IT Systems.

Recycle Course

Faculty may request to have all content deleted from their courses by contacting the LMS Support team at canvas@cpp.edu.

Copyright

Material uploaded by Cal Poly Pomona faculty, staff, or students is expected to fall within copyright guidelines.

Retention Practices

Courses remain in Canvas for 4 years. Beyond those 4 years, an additional 3 years of courses are backed up to a repository and can be restored to Canvas upon request. This time frame is adhered to for the following reasons:

  • To allow easy access to course material that will be used again
  • To allow easy access to Canvas grades for grade appeals
  • To allow incomplete students to complete courses at the faculty member’s discretion

Course Content

Material uploaded by Cal Poly Pomona faculty and staff is expected to fall within Section 508 compliance.

Learn about making common file types accessible at CAFE’s Creating Accessible Materials page.

Canvas Accessibility Resources

Canvas’s Accessibility Resources provides best practices, usage guidelines, and system features regarding accessible compliance.

Canvas integrations add extra services to Canvas. For example, we have integrated Turnitin with Canvas. You can use Turnitin, a writing feedback and plagiarism detection service, directly within Canvas without having to leave the Canvas environment or log into Turnitin.com directly.

Adopting an integration involves several campus departments, including CAFE, IT, Bronco Bookstore, and Procurement. We have created the following evaluation procedure to ensure that all technologies at Cal Poly Pomona are secure, accessible to user’s with disabilities, and allow for all members of the Cal Poly Pomona community to benefit from them.

Please note: The integration evaluation procedure may take several months and require significant input from the person or group requesting the tool.

Integration Evaluation Procedure

  1. A Canvas integration is requested through the CAFE Request Form.
    • Bronco Bookstore is notified if the integration is publisher-related or requires student payment.
  2. CAFE gathers pertinent information from the vendor, including:
    • Level of vendor support for end users (CPP students, instructors, and staff)
    • Instructions to configure the integration for testing
  3. CAFE performs basic usability testing.
  4. IT performs security and accessibility testing, working with the requestor and vendor to gather the following documentation as needed:
    • Voluntary Product Accessibility Template (VPAT)
    • Accessibility Roadmap
    • Higher Education Cloud Vendor Assessment Tool (HECVAT)
    • Equally Effective Alternate Access Plan (EEAAP)
  5. Procurement works with requestor and vendor to secure funding (if necessary) and review the End User License Agreement (EULA).
  6. Evaluation results and supporting documentation are brought before the IT Change Management Committee for approval.
  7. CAFE and IT perform final usability testing and schedule campus-wide rollout of the integration.

We have used an external company to migrate and convert content from Blackboard to Canvas and ensure that tests, assignments, links, videos, etc., work properly. You will find these Blackboard-converted courses labeled as (Bb Converted) Course Name. Note that students will not be enrolled into Blackboard-converted courses.

Follow these instructions to copy course material from Blackboard-converted courses into student-enrollable courses.