Student Conduct & Integrity

Parent FAQs

The Office of Student Conduct & Integrity receives reports from various campus members and staff. If your student received a letter, they are most likely involved in an incident which occurred on or off campus in which a potential violation of the student conduct code occurred. Please encourage your student to do what the letter instructs. If it instructs them to schedule a meeting, please have them call our office by the deadline issued to avoid a hold being placed on your student account.

Please know that our office cannot disclose any information to parent/guardian without the consent of the student. You can learn more about the Family Educational Rights and Privacy Act (FERPA) law by clicking here:

If your student wishes to allow you access to their case, they must fill out the FERPA Authorization Waiver and return it to our office. The FERPA Authorization Waiver can be found on our Resources portion of our website found here: Resources.

Your student is allowed to bring one advisor to the appointment, therefore you may attend if the student chooses to do so. The advisor roll is just that to advise the student, however the advisor may NOT speak on the students behalf.

If the student would like to receive a copy of the incident report they may contact the office at or call 909-869-6985 to further inquire.

During the meeting, the Student Conduct Administrator will review with the student the following information: the report(s) submitted to the Office of Student Conduct & Integrity related to the incident in which the student was involved, the alleged Student Conduct Code violations, and the Student Conduct process.

The student will have an opportunity to respond to the allegations and present any other relevant information, documents, or statements written by witnesses and other involved persons. Honesty is always emphasized, as it is an important factor that is taken into consideration during the decision-making process.

A meeting is typically scheduled for one hour; however, the actual amount of time needed will vary according to the complexity of each case.

No, but it is strongly recommended.  If a student does not attend their meeting, a notice of decision of their case will be determined without the benefit of their unique input. A sanction will be determined based on the preponderance of the evidence available.

Students have the right to obtain legal counsel, but rarely is one required. The lawyer’s role would be advisory only, and they may not speak on the student’s behalf (CSU Student Conduct Procedures (Executive Order 1098), Article II, #3). The role of the attorney or advisor is therefore limited to assistance and support of the student in making their own case. If the student will be accompanied by an attorney, Student Conduct & Integrity must be notified with the name and contact information of their attorney at least three (3) working days prior to the meeting. 

Sanctions depend on the severity of the offense. They can range from disciplinary probation, suspension to expulsion from the University.  

There is a range of sanctions used by the Office of Student Conduct & Integrity, from educational and remedial sanctions (assignments, research, essays, or community service) to expulsion from Cal Poly Pomona and all campuses of the CSU system. Many times, other educational sanctions may be imposed, such as educational referrals for alcohol assessment or referral to Student Health and Counseling Services. If damage to property is involved, restitution may be required as a part of the sanction plan. This list is not inclusive of all sanctions. Specific questions can be answered by calling our office at (909) 869-6985.

Your student can appeal sanctions and it must be made within 3 working days of the date on your Notice of Decision or issued Resolution Agreement. The student's appeal may request that the sanctions be reduced, or that the student wants to move to a formal hearing. Appeals must specify in detail one or more of the following: lack of substantial bases of fact to support the sanction (invoked or proposed), incongruity of sanction with the offense, unfairness in the proceedings, or newly discovered important evidence not known at the time of the investigatory meeting.

Probation, suspension, or expulsion will be noted on their academic transcript (probations suspensions will be noted only for the term of their probation/suspension). Disciplinary records are kept for 7 years unless otherwise noted, with the exception of expulsion records which are kept indefinitely. Any schools or companies to which a student gives permission to inquire about their conduct/disciplinary records will be notified that they have a conduct record. Many graduate schools request their conduct records, as do many government agencies if they are considering hiring someone (FBI, etc.).

Have the student contact the Office of Student Conduct & Integrity immediately. There are some circumstances where a student may qualify for an extension. Extensions are not able to be granted by persons who supervise community service work.

Included among the purposes of the student conduct process are promoting civility, respect, and integrity; providing a safe environment for members of the university campus community; and addressing behaviors that contradict expectations of a Cal Poly Pomona student. Sanctions are the outcomes resulting from a violation in which a student is found responsible for violating the Student Conduct Code. The purpose of sanctions is to provide students with an opportunity to learn from experience and bring greater awareness of the impact of choices on themselves, others, and the communities of Cal Poly Pomona.

The Office of Student Conduct & Integrity maintains the confidentiality of student records in accordance with FERPA (Family Educational Rights and Privacy Act). In cases involving acts of violence, the complainant may be notified of the outcome of the judicial proceedings, when appropriate. Otherwise, no information will be released without the written consent of the student whose file is in question, or by court order or subpoena.

More information regarding the confidentiality of student records can be found on the Confidentiality portion of our website, found here: Confidentiality.

There are two primary reasons they may have a hold on their student account: (1) failure to schedule a meeting or respond to Student Conduct & Integrity communication and (2) failure to complete sanctions by the deadline. To address the hold, please have the student contact our office at (909) 869-6985. 

The University conduct process is separate from the criminal court proceedings. If your student has already been to court for the alleged incident, then they have fulfilled their obligation to any violation of California Law. They have not, however, met their obligation for California State University policy. Even if the courts found them "not guilty" or determined there was not sufficient evidence to hear their case in court, they must still meet with the Office of Student Conduct & Integrity to resolve the matter with the university.