Resource Center

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What is CSUBUY?

CSUBUY is the first step in modernizing how the CSU manages the Source-to-Pay process. This initiative lays the groundwork for future automation across procurement and payment operations. By integrating with CFS and Oracle, CSUBUY sets the stage for enhanced functionality, including automated workflows, requisitioning, purchase orders, and accounts payable.

What is P2P?

The Procure-to-Pay (P2P) Project is the implementation of a strategic, standardized process that eliminates manual touchpoints and steps, resulting in efficiencies through automation, risk mitigation, and cost savings for the California State University. 

The Key Benefits of CSUBUY P2P:​

  • Streamlined Procurement and Payment Processes to Increased Efficiency
  • Increased Visibility
  • Improved Data Quality for Decision Making
  • Improved User Experience
  • Continuous Improvement
  • Primary Stakeholders

Primary Stakeholders:

  • Procurement: Buyers and Contract Managers who review and approve requisitions and oversee purchases
  • Accounts Payable (AP): Technicians and processors who review and approve payments
  • Campus Supplier Management: Individuals who review and/or create supplier profiles in CFS
  • Campus Customers: Department administrators or staff responsible for submitting purchase or payment requests for business purposes
  • Department Approvers: Department financial users who review and approve purchases or payments and/or manage department budgets
  • Supporting Administrative Departments: Units within a campus that need to review a procurement request for a specific reason (IT, EH&S, Facilities, HR, etc.)
  • Suppliers: Individuals or entities that supply goods or services to CSU

P2P Support & Resources

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Office Hours & User Labs

Following the P2P go-live, additional hands-on support will be available in February through Office Hours and User Labs. Visit the P2P Training Resources page for a schedule of available sessions.

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Add a New Shopper or Requester

Submit a ServiceNow Request form to add or update P2P Shopper or Requester roles for your department. ---- For user role combination restrictions see FAQ.
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P2P Inquiry Form

Have a question about the P2P process? Submit a P2P Inquiry Form. Your request will be routed to a specialist who can help address your specific area of concern.

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Comprehensive Resource Guide (DOCX)

The P2P Comprehensive Resource Guide provides an overview of key concepts, roles, and system functionality, along with a glossary of terms and a clear explanation of process changes affecting Procurement and Accounts Payable.

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CPP Commodity Code Matrix (XLSX)

To prevent checkout errors, delays, and noncompliance, use this matrix to confirm default Account Codes tied to your Commodity Code and identify when overrides or special handling are required in CSUBUY/P2P.
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Shopper/Requester: A Day in the Life (PPTX)

PowerPoint slides to help you navigate your role as a Shopper/Requester .
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Approver Lab (PPTX)

PowerPoint slides to help you navigate your role as an Approver.
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Receipts and Payments Lab (PPTX)

PowerPoint slides to help you navigate the Receipts and Payments process in P2P.
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FAQ

Visit the FAQ page for answers to frequently asked questions about P2P.
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Video Archives

Explore the Video Archives for P2P tutorials and demos.
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Document Archives

Explore the Document Archives to find step-by-step guides for navigating the Procure-to-Pay Marketplace.