P2P FAQ
Frequently Asked Questions About P2P
The page contains answers to frequently asked questions about P2P.
Please submit a Request New Supplier Form if you do not see your supplier in P2P.
View the Request New Supplier video tutorial on Youtube.
You can split Chartfield strings in order. View the Updating Chartfields Quick Reference Guide (PDF).
You cannot split between two different Business Units on One Order.
You can add an Ad-Hoc approver to your requisition workflow.
Location codes are pulled directly from CFS to P2P and do not mirror Mail Stop Codes. Please search for your ship-to location by:
- clicking search
- type your location description into the description box and click filter
Please see the Cutover Grid below:
| Category / Area | Timing | System | Action |
| New Requisitions | Prior to and including Friday, 19 December 2025 | CFS | Campus requesters will submit using Procurement Smartsheet process. Pause period: 22 December 2025 to 23 January 2026. |
| New Requisitions | On or after 26 Jan 2026 | CSUBUY Procure to Pay | Campus requesters will submit new requisitions into CSUBUY. |
| Open Requisitions | Prior to 26 Jan 2026 | CFS | Will continue in CFS until closed - Do not re-enter into CSUBUY. |
| Blanket POs | FY 2025 - 2026 | CFS | Remain in CFS until closed; allow trailing invoices to complete in CFS. Do not recreate in CSUBUY. |
| Blanket POs | On or after 26 Jan 2026 | CSUBUY Procure to Pay | New blanket POs will be entered directly into CSUBUY. |
| Existing / Open POs | Prior to 26 Jan 2026 | CFS | Complete receiving, invoicing, and closeout in CFS. Do not rebuild these POs in CSUBUY. |
| In-flight CFS transactions: 1. Change requests against CFS POs. 2. Credit memos tied to CFS POs. 3. Receipts outstanding on CFS POs. 4. Invoices/ vouchers tied to CFS POs. 5. Supplier profile changes for suppliers used only on CFS POs. 6. Exceptions or edge cases. |
Prior to 1 July 2026 | CFS | Actions for: 1. Finish in CFS, close in CFS. 2. Finish in CFS. 3. Create / complete the receipt in CFS. 4. Finish vouchering and payment in CFS. 5. Complete in CFS, use CSUBUY Supplier Request for new activity going forward. 6. Route via ServiceNow for direction, do not duplicate in CSUBUY. |
| Direct Pay | Prior to 26 Jan 2026 | CFS | Will continue in CFS until 26 Jan 2026. |
| Direct Pay | On and after 26 Jan 2026 | CSUBUY Procure to Pay | Use Direct Pay form in CSUBUY aligned with campus policy. |
| Suppliers / Vendors | Prior to 26 Jan 2026 | CFS | Suppliers will self register via P2P invitation. |
| Suppliers / Vendors | On or after 26 Jan 2026 | CSUBUY Procure to Pay | After 26 Jan 2026 end users will invite new suppliers via P2P Platform. Supplier management approval guidance applies, including returns, rejections when appropriate. |
| Payments / Invoices | Prior 26 Jan 2026 | CFS | Processed via CFS with invoice submitted by department or supplier paper/email |
| Payments / Invoices | On or after 26 Jan 2026 | CSUBUY Procure to Pay | Managed directly in P2P (suppliers upload through their supplier portal) |
| Marketplace | Prior to 26 Jan 2026 | Legacy Marketplace | Continue in legacy Marketplace (Foundation based P-card holders will continue to use legacy marketplace) |
| Marketplace | On or after 26 Jan 2026 | CSUBUY Procure to Pay Marketplace Legacy Marketplace |
Use new CSUBUY Marketplace (Foundation based P-card holders will continue to use legacy marketplace) |
| Receiving | Prior to 26 Jan 2026 | CFS |
> For 3-way match: Receiving department emails Distro the "evidence of receipt" / receiving to post in CFS. > For 2-way match: Receiving department signs and authorizes an invoice able to issue payment. |
| Receiving | On or after 26 Jan 2026 | CSUBUY Procure to Pay |
> For 3 way match: Receipt required and uploaded into P2P by distribution department.
|
If you have questions about the Cutover Strategy or Cutover Grid, please reach out to Sergio Rodriguez, sergior1@cpp.edu