A Message from the Chancellor's Office:

 

DATE:  April 29, 2020

From:  Steve Relyea- Executive Vice Chancellor and Chief Financial Officer

 

SUBJECT: COVID-19 Update: Travel Suspension Extended

This document updates travel guidance and related communications to CSU presidents dated March 4, March 9, March 13, and March 19, 2020, and extends the suspension of all international and non-essential domestic travel to July 31, 2020 due to the COVID-19 pandemic. Presidents may extend the travel restriction beyond that date based on local circumstances.

Determinations about how best to protect our university community (within the U.S. and abroad) are informed by evolving guidance from the Centers for Disease Control and Prevention (CDC) and the U.S. State Department, as well as state and local public health agencies. To date, the U.S. State Department continues to maintain a Level 4 Travel Advisory applicable to worldwide travel. A Level 4: Do Not Travel advisory is the highest warning level due to a greater likelihood of life-threatening risks. During an emergency of this magnitude, the U.S. government may have very limited ability to assist individuals traveling outside of the U.S; accordingly, the State Department has advised U.S. citizens to avoid travel and to return to the United States as soon as it is safe to do so.

CSU campuses and their auxiliary organizations will therefore continue the suspension of all international and non-essential domestic travel through July 31, 2020. We regularly monitor data from local, state, national and international agencies and organizations, and may modify the temporal or geographical restrictions in this directive if warranted by future developments. Based on the above considerations, we will review this travel restriction by mid-June.
Campus presidents may provide an exception in extenuating and compelling circumstances; however, this authority shall not be delegated. When considering requests for an exception, presidents shall consider the following factors, along with other relevant factors as determined by the president:

• Necessity of the proposed travel, including consequences of postponing travel
• Needs and preferences of the individual
• Availability of safe and secure shelter at the destination
• Availability of appropriate medical care at the destination
• Availability of transportation, services, and other necessities at the destination
• Assessment of risks associated with traveling versus risks of remaining in place

Upon consideration of the factors above and others as determined by the campus president, the campus president is authorized to approve and/or arrange international and domestic travel. This authority shall not be delegated, and any prior delegations of authority of travel are rescinded. Individuals granted exceptions to travel must observe local health guidelines upon their return. Presidents who grant an exception to the travel suspension must create a written memorialization of how the circumstances were extenuating and compelling, using the factors above.
Circumstances and conditions in any country may, of course, change at any time and we will provide updated information as available.

 

 

The information contained on this webpage will provide the traveler with a helpful guide as they complete their travel documents, which are to be routed through the Provost and Vice President for Academic Affair’s office, via Concur.  

Domestic travel requests that must be routed through the Provost's office for signature are: 

1.  Administrators who directly report to the Provost and VP for Academic Affairs (any dollar amount)

** Faculty travel that exceeds an estimated expense of $3,000 and above, must be sent to Lisa Rotunni, Executive Director, Academic Research and Resources, for review and approval.

Important information related to Assembly Bill No. 1887: Prohibition on State-Funded and State-Sponsored Travel to States with Discriminatory Laws

Pursuant to Assembly Bill No. 1887, the following states are currently subject to California’s ban on state-funded and state-sponsored travel:

• Alabama
• Idaho (Effective July 1, 2020)
• Iowa 
• Kansas
• Kentucky
• Mississippi
• North Carolina
• Oklahoma
• South Carolina
• South Dakota
• Tennessee
• Texas

Additional information may be found on the following pages:

• Cal Poly Pomona and CSU policy related to AB 1887 Travel Prohibition
• State of California Department of Justice, Office of the Attorney General: States Subject to AB 1887 Travel Prohibition
• State of California Department of Justice, Office of the Attorney General: Frequently Asked Questions (FAQs) - AB 1887

Click on the links below for information on:

• Preparing for Your Trip
• Steps to Take After Your Trip
• University Accounting Services Travel Information
• Student Travel

 

Travel Designees:

Below is a list of the travel designees.  All travel requests and travel expense claims, should be reviewed by the travel designee, before they are forwarded to the Provost and Vice President for Academic Affairs for review and approval.

Travel Designee's & Back-Up Designee List

College	Travel Designee	Ext.	Email	Back-Up	Ext	Email
Agriculture	TBD	2201		Jen Cazares	2201	jicazares
Business Administration	Vicky Siongco	2352	vsiongco
Collins College	Chitra Perera (For Faculty Only)	4471	cperera	Rachel Duenas (Dean Dopson Only)	3646	rjduenas
Education & Integrative Studies	Zeida Garcia	2305	zmgarcia	Stephanie Rascon	2307	srascon
Engineering	Mary Shoo	2472	mmshoo	Laura Fajardo	2891	lfajardo
Environmental Design	Laura Fujimoto-Hernandez	2667	lhernandez	Bernadette Jeffries	3773	bjeffries
Extended University	Sylvia Nguyen	4653	sylvianguyen
CLASS	Tiffany Frontino	3942	tlfrontino	Julie Froid	3945	jafroid
Science	Eve Garcia	5320	evegarcia	Margaret Lau	5363	mmlau
University Library	Kim Allen	5250	kjallen
Area	Travel Designee	Ext.	Email	Back-Up	Ext	Email
Academic Planning	Marissa Martinez	3933	mmmartinez1
Academic Programs	Ingrid Cantrell	3329	ivcantrell
Academic Research & Resources	Tonya Lira	3405	tlira
Center for Community Engagement	TBD
ELearning	TBD
Enrollment Mgmt. & Services	Linda Taylor	2253	lftaylor
Faculty Affairs	Mary Jane Wade	3418	mjwade
The Provost's Office	Stacy Thomsen	2075	slthomsen
Research, Innovation & Economic Develop.	TBD	2955
Student Success	Dalia Huerta	6975	daliahuerta
Undergrad Programs	Valerie Otto	5548	vdotto