Club and Organization

Handbook

The 2025 Club and Organization Handbook is the ultimate guide for all things related to student clubs and organizations at Cal Poly Pomona. This comprehensive manual empowers student leaders by equipping them with everything they need to create, manage, and grow vibrant and successful campus organizations.

Whether you're starting a brand-new club, stepping into a leadership position, or simply looking to get involved, this handbook is your go-to resource. It outlines essential university policies, registration procedures, leadership responsibilities, financial protocols, event planning requirements, and more.

Why it's so useful:

  • Serves as the central manual for club operations, event planning, and university compliance.

  • Ensures student leaders understand and follow key guidelines for maintaining active status and accessing campus resources.

  • Offers clear steps for registration and officer eligibility.

  • Provides tools and contacts for budgeting, space reservations, conflict resolution, and advisor support.

It’s more than just a rulebook—it's a toolkit for resources, policies, and leadership.

Effective August 21, 2024: The Interim Systemwide CSU Time, Place and Manner policy and CPP Campus Addendum are in effect. Please review Free Speech @ CPP policy page.

Review the 2025 Club and Organization Handbook (DOCX file)

Current Approved Version: August 18, 2025

 

There is also the 2025 Events Handbook that covers in detail advertising and event requirements on the Events page.

 

Changes in the August 2025 Edition

  • On-campus blood drives must be planned and scheduled with the Student Health Center. Clubs and Organizations cannot host their own blood drives on campus without coordinating with the Student Health Center.
  • We updated the sections on what to do if you lose an Advisor, President, Treasurer, Authorized Signer or Scheduler mid-Academic Year.
  • Our anti-hazing policy has been updated to match the CSU Anti-Hazing policy (policystat.com). Report any incidents of hazing using the form on the Report@CPP (cpp.edu) Supportive measures will be offered to anybody who is a victim of hazing.
  • There is a new travel process for clubs/organizations. This new process replaces the old 25Live process. There are new forms, an optional training module for the new process, and a website. All information can be found at the student travel website (cpp.edu).
  • Two new training modules are required for all Presidents, Treasurers, Schedulers, and Authorized Signers. The modules cover hazing prevention and the CSU Time, Place, and Manner policies. Please email the Bronco Leadership Center at leadership@cpp.edu if you want to assign these trainings to any other members in your organization by providing their email addresses. The designated position office holders must complete these modules by October 15, 2025.

 

 

Table of Contents

 

Table of Contents

  • Introduction

  • About this Handbook

  • Changes in this Edition

  • The Bronco Leadership Center (BLC)

  • Clubs & Organizations

    • Benefits of Recognized Organizations

    • Membership

    • Qualifications for Student Office Holders

    • Advisors

  • Administrative Requirements

    • Creating or Changing an Existing Organization Name

    • Continuing Club Registration

    • New Club Registration

    • Bylaws Template

    • myBAR (My Bronco Activity Record)

    • Room Reservations

  • Financial Requirements

    • Deposits and Expenditures

    • Requesting an Exemption to Bank Off Campus

  • Other Resources

    • Funding

    • Events

    • Workshops

    • Changing Officers

    • Mailbox

    • Insurance: Club Sponsored Events (CLIP)

  • Advisors

    • Eligibility Requirements

    • Responsibilities

    • Advisor Resources

  • Executive Orders, University Policies, and Procedures

    • EO 1068: Student Activities

    • EO 1041: Student Travel Policy

    • EO 1095: Nondiscrimination Policy

    • EO 1104: Reporting Fiscal Improprieties

    • Alcohol and Other Drugs Policy

    • Free Speech @ CPP / Time, Place and Manner

    • Hazing

    • Interim Policy on Administration of Student Organization Funds
    • Executive Order on Administration of Student Organization Funds (ICSUAM 03141.01)

    • Other Student Organization Funds Guidelines

    • Misuse of Name

    • Reporting Misconduct, Bias, and Students in Distress

    • Title IX and Reporting Requirements

  • Student Clubs and Organizations Conduct

    • Status Definitions (Good Standing, Warning, Probation, Suspension, Separation)

  • Student Organization Investigation Process

    • Appeals Process

    • Sanctions